The incumbent of this position will serve as an Administrative Assistant within the Office of Human Resources providing administrative support to the Director of Human Resources and the Deputy Director of Human Resources. In this capacity, the incumbent is responsible for the administrative and implementation of a variety of important and special assignments.Learn more about this agency
As an Administrative Assistant, you will:
- Perform a wide range of special projects to include researching, collecting, and presenting information composed from many different organizations.
- Oversee the needs of OHR to include planning, developing, coordinating, tracking and monitoring the operating budget.
- Organize briefings for high-level meetings. Work closely with the Director, OHR and Deputy Director, OHR to create and update slides and spreadsheets for briefings and professional presentations to high-level officials including Agency Executives, NCUA Board, and Congress.
- Manage correspondence for Executive level signature ranging from the Director of Human Resources to the Chairman. Draft initial or final correspondence and monitor such correspondence to insure actions taken are completed accurately and the appropriate procedures are followed.
- Maintain the Director of Human Resources and Deputy Director of Human Resources' daily calendar, schedule meetings and appointments, accept or decline invitations and make changes based on personal knowledge of the Directors' schedules.
Occasional travel - You may be expected to travel for this position.
Job family (Series)
Conditions of Employment
- You must be a U.S. Citizen.
- Suitable adjudication of background/security investigation is required.
- A probationary/trial period may be required.
- This position is telework eligible.
QualificationsYou must have one full year of specialized experience equivalent to the next lower grade level in federal service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
To qualify at the CU-09 level, you must have one full year of specialized experience equivalent to the CU/GS-08 level in federal service (obtained in either the public or private sectors). This must include experience managing the office's administrative functions; preparing, reviewing, or modifying documents, letters, or memorandums; utilizing automated systems to prepare presentations or reports, and monitoring and tracking budgets.
You must meet the qualifications for this position by the closing date of this announcement.
Education cannot be substituted for qualifications to this position.
SALARY: Pay will be set using NCUA's Compensation policy. The salary range shown is NCUA's Local Pay Rate (LPR) which includes a locality rate of 42.87 percent for the Alexandria, Virginia geographical area.
SELECTIVE SERVICE: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System or are exempt from having to do so under the Selective Service Law. You may register or check status of your registration by visiting the Selective Service website at: http://www.sss.gov/.
This position is not in the bargaining unit.
NCUA IS A COMPETITIVE SERVICE AGENCY.
NCUAuses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.First, your application package will be reviewed for completeness (resume, completed assessment questionnaire, and supporting documentation). You will not be considered if you fail to submit all the required documents as outlined in this vacancy announcement. Second, if you have a complete application package, your RESUME will be reviewed to determine if you meet the basic qualifications and specialized experience requirements (see "Qualification and Evaluations" section). You must provide specific details in your resume as to how your experience meets the specialized experience. Third, your resume and supporting documentation will be compared to your responses to the assessment questions. The numerical rating you receive is based on your responses to the questions. If upon review it is determined that your resume and supporting documentation do not support your responses to the questions, your numerical rating may be adjusted and you may be excluded from consideration for this position.
If you are found to be among the top qualified candidates, your application will be referred to the selecting official for employment consideration. To preview the application questionnaire, please click here:https://apply.usastaffing.gov/ViewQuestionnaire/10393288.Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following technical areas: Administration and Management, Computer Skills, Customer Service, and Writing.
You will also be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following non-technical areas: Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Influencing/Negotiating, Integrity/Honesty, Interpersonal Skills, Learning, Reading, Reasoning, Self-Management, Stress Tolerance, and Teamwork.
Please Note: If you meet the qualifications required for the job, you will receive an email invitation to complete the USA Hire Assessment. The invitation to the USA Hire Assessment will be sent from email address assessments@USAHire.opm.gov.
You must complete the USA Hire Assessment within (48 hours) hours of being sent the email invitation to be eligible for this job. Your results will be kept on record for use when applying for future jobs that require this USA Hire Assessment. You will not be allowed to re-take it for one year. Please note: It is important that you monitor your email daily, after you apply for the job so you don't miss the invitation. If you accidentally delete the invitation to the USA Hire Assessment or otherwise need the information re-sent (e.g., you feel you have not received it due to a SPAM filter), you should immediately contact firstname.lastname@example.org to request the invitation to be re-sent. Requests to re-send invitations to the USA Hire Assessment must be received by email@example.com. BEFORE expiration of the (48 hours) window described above. Please also monitor your Spam/Junk email folder to ensure you do not miss the link to take the USA Hire Assessment. If you do not meet the qualifications required for the job, you will not receive an invitation to complete the USA Hire Assessment.
If you are found ineligible for the position:
- You will receive an email message notifying you of your ineligibility.
- Your USAJOBS account will be updated to reflect your ineligibility for the position.
- You will not be considered further for the position.
Background checks and security clearance
Drug test required
VETERANS: If you wish to be considered under an applicable Veteran's Authority such as (VEOA, 30% or more Disabled vet, VRA, etc.), you must submit a copy of your Veteran's Documentation (DD-214 (Member 4 Copy preferred, however documentation provided must contain dates and character of service), VA letter, SF-15).
If you are a current active duty military member who does not have a DD214 and is claiming preference under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters.
SPECIAL EMPLOYMENT CONSIDERATION: To receive consideration for a special appointment authority (severely disabled, Peace Corps or Vista volunteers,certain military spouses, etc.) you must submit all required documents supporting your claim.
SF-50: Current and former federal employees must submit a Notification of Personnel Action, SF-50, that indicates grade, status, tenure and the full performance level (FPL) of the position held . Please do not submit an SF-50 for a cash/time off award.
Please Note: Current permanent NCUA employees are not required to submit a Notification of Personnel Action (SF-50). Status will be confirmed by the Agency.
CTAP/ICTAP: Federal employees seeking CTAP/ICTAP eligibility must submit proof of their eligibility:
Copy of agency notice;
Most recent performance rating; and
SF-50 noting current position, grade level and duty location.
To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must receive an 85 or above on the rating criteria for this position. For additional information, click CTAP .
To apply for this position, you must provide a complete Application Package which includes:
1. Your Resume listing work schedule, hours worked per week, pay plan and grade level (for Federal positions), dates of employment and duties performed.
2. Other supporting documents:
- Cover Letter, optional
- College transcript(s), if qualifying based on education or if a Basic Requirement
- Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
- DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities.
- Non-competitive appointment authority documentation, if applicable.
- Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
- If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Please Be Aware: During the application process, you will be asked a series of eligibility questions. Your eligibility for consideration will be based upon your responses to the eligibility questionnaire only. If you answer "no" to all eligibility questions for this position, your application will be rated as ineligible and you will not be considered for this position. If you have any questions about which eligibility applies to your situation, please call the HR Servicing Specialist indicated on the announcement.
To apply for this position, you must complete the initial online questionnaire and the USA Hire Competency based Assessments, and submit the documentation specified in the Required Documents section below.
YOUR APPLICATION AND SUPPORTING DOCUMENTS ( i.e. TRANSCRIPTS, CERTIFICATIONS, etc.) MUST BE RECEIVED BY 11:59:59 P.M. EST ON 01/30/2019 TO RECEIVE CONSIDERATION.
- To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
- You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
- You will receive an email notification when your application has been received for the announcement.
- To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
YOUR RESUME MUST support your responses to the online questionnaire. Failure to provide support may result in a lower rating and/or you may be excluded from consideration. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.
The preferred method to apply is online. If an alternate method is needed, please click on the following link for detailed instructions: Alternate Application Method
If you meet minimum qualifications based on the initial online questionnaire responses that you submit, you will receive an email invitation to complete the USA Hire Competency Based Assessments. The invitation to the USA Hire Competency Based Assessments will be sent from email address assessments@USAHire.opm.gov. Please plan to set aside at least 3 hours for the USA Hire Competency Based Assessments; however, most applicants complete the assessments in less time.
You must complete the USA Hire Competency Based Assessments within 48 hours after the close of this Job Announcement to be eligible for this position. Your results will be kept on record for use when applying for future jobs that require the USA Hire Competency Based Assessments. You will not be allowed to re-take them for one year.
Before attempting to take the USA Hire Competency Based Assessments, you should visit https://usahire.opm.gov/assess/default/sample/Sample.action to determine if the computer you are using is likely to experience any issues during testing. Tablet/phone mobile devices do not support all features for the assessment. It is recommended that you use a desktop/laptop to complete the assessment. If you have questions about the computer requirements or require technical assistance, please contact firstname.lastname@example.org.
If you accidentally delete the invitation to the USA Hire Competency Based Assessments or otherwise need the information re-sent (e.g., you feel you have not received it due to a SPAM filter), you should contact email@example.com to request the invitation to be re-sent. Requests to re-send invitations to the USA Hire Competency Based Assessments must be received by firstname.lastname@example.org BEFORE the close of the JOA.
Agency contact information
AddressNational Credit Union Administration
1775 Duke Street
Alexandria, VA 22314
If you meet the minimum qualifications for this job, you will receive an email from assessments@USAHire.opm.gov with a link to take the USA Hire Competency Based Assessments. This assessment must be completed within 48 hours after the close of this JOA. If you have not received the link to the assessment within 24 hours of the closing date and you meet the minimum qualifications for the position, you should contact HelpDesk@USAHire.opm.gov to request the invitation to be re-sent.
Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:
Based on your qualifications and assessment scores, after a review of your complete application is made you will be notified of your rating and/or referral to the hiring official. We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/521919800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.