This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/519640600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
This position is in the Directorate for Biological Sciences (BIO), Office of the Assistant Director for Biological Sciences. The incumbent serves as a personal assistant in a confidential capacity working closely with the Assistant Director & the Deputy Assistant Director.
PLEASE NOTE:Veteran’s preference rules will be applied in filling these positions & non-competitive conversion to a permanent or term position is NOT guaranteed.
See "Other Information Section" for additional clarification.
12/17/2018 to 02/04/2019
$45,972 - $59,762 per year
GS 07
Yes—as determined by the agency policy.
Not required
No
Recent Graduates
Full-Time
Excepted
11
No
No
BIO-2019-0005
519640600
Individuals who have graduated from an accredited educational institute or certificate program within the last 2 years or 6 years for Veterans.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Open to any U.S. Citizen who is a recent graduate and within the previous two years who had a 2.5 GPA and graduated from a qualifying educational institution with an associates, bachelors, masters, doctorate, vocational or technical degree or certificate. Recent graduates who are veterans have up to six years after graduation to apply.
This position is in the National Science Foundation, Directorate for Biological Sciences (BIO), Office of the Assistant Director (OAD). The incumbent serves as a personal assistant in a confidential capacity working closely with the Assistant Director and the Deputy Assistant Director.
Duties:
The incumbent provides administrative support to the Assistant Director (AD), the Deputy Assistant Director (DAD), and the BIO senior executive team, consisting of Division Directors, Deputy Division Directors and the Directorate Operations Officer. The incumbent uses discretion and tact while communicating frequently with NSF and interagency contacts, typically at the highest levels of senior management. Specific duties include the following:
Administrative and Logistical Support
- Supports and assists the AD and DAD with routine administrative matters;
- Plans and coordinates complex business activities;
- Schedules meetings and prepares and distributes meeting materials;
- Plans, monitors, and coordinates the calendar for the AD and DAD;
- Reviews, prepares, and provides administrative guidance to the Office staff;
OAD Administrative Support
- Prepares travel arrangements for the AD, DAD and senior staff.
- Establishes and maintains a variety of operational files and records;
- Assists with the procurement of office supplies and equipment;
- Greets and receives guests to the Office;
- Answers, screens and refers telephone callers;
- Reviews, screens, forwards or personally handles incoming mail;
- Serves as timekeeper for BIO staff;
- Manages the day-to-day administrative operations of the Directorate.
Research and Analytical Support
- Conducts research and analyzes information on NSF’s Strategic Plan and BIO planning material as they pertain to BIO’s business activities, and develops summaries and recommendations for changes in business practices.
- Reviews administrative processes, practices and procedures for consistency with BIO and NSF guidelines, and recommends or takes action on changes that may be required;
- Participates with BIO staff in conducting periodic studies and reviews to evaluate BIO’s internal policies and operating procedures for efficiency and consistency with administrative polices;
- Develops recommendations to ensure compliance with BIO and NSF guidance;
- Develops, implements and reviews revised policies and operational procedures to evaluate the effectiveness in supporting substantive BIO administrative objectives and support functions.
Competencies:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This is a non-bargaining unit position.
To qualify at GS-7 level, you must have one of the following:
At least one year of specialized experience equivalent to the GS-5 level in the Federal service. Specialized experience may include: performing administrative or specialized functions involving the analysis of problems to identify key elements & causes; researching to gather pertinent data; using judgment to recognize solutions; planning to organize work; coordinating logistical arrangements; and communicating orally and in writing to answer inquiries, develop reports, or deliver presentations. OR
Possess one full year of graduate level education or Superior Academic Achievement (SAA). SAA is the completion of all the requirements for a bachelor's degree from an accredited college or university, which is based on (1) class standing, (2) grade-point average (3.0 or higher as recorded on an official transcript, or as based on courses completed during the final 2 years of the curriculum) or (3) honor society membership. Qualifying education may have been gained in any field. All degrees must be from an accredited college or university. OR
Possess a combination of post high school education and experience that together meet the qualification requirements for this position
Education may be substituted for experience as described in “Qualifications."
All Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accredited institutions recognized by the U.S. Department of Education. Applicants may verify accreditation at the following website: Accreditation.
PLEASE NOTE: Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that's part of an accredited college-level, technical, trade, vocational, or business school curriculum.
To be eligible for conversion to a permanent or term position, Recent Graduates must:
-Successfully complete at least 1-year of continuous service in addition to all requirements of the Program.
-Meet the Office of Personnel Management’s qualifications for the position to which the Recent Graduate will be converted.
-Maintain performance at the “Fully Satisfactory” level or higher under the agency’s performance management system.
-Complete all the requirements of the Program successfully (this includes 40 hours of annual interactive training or any other required training or activities with a mentor that are outlined in the employee’s Participant Agreement).
Relocation expenses will NOT be paid.
This announcement may be used to fill like positions in other organizations within the National Science Foundation.
NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.
Selected Candidate(s) may be subject to a T1 background investigation.
You will be evaluated for this job based on how well you meet the qualifications above.
Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.
Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.
The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.”
You MUST submit supporting academic transcripts reflecting fulfillment of requirements for an undergraduate or higher level degree. The course completion/degree conferred date MUST be within the past 2 years for non-veterans and 6 years for veterans. Failure to submit this documentation or to meet the eligibility requirements as listed above will result in a rating of ineligible.
All required documents have to be submitted at the time you complete your application or it will not receive further consideration.
If you are entitled to veterans' preference:
You must provide a copy of your DD-214, CERTIFICATE OF RELEASE FROM ACTIVE DUTY, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.
For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.
For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.
For information on veteran's eligibility visit: http://www.opm.gov/veterans/html/vetguide.asp.
At the time of application, if you choose not to upload the documents, you will be directed to a webpage which lists the available fax coversheets for any documents we require. (Veterans note: documents related to veteran's preference are requested only when you first register in NSF's eRecruit system.) Please print out the appropriate fax coversheet(s) and follow the instructions carefully.
• All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s).
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.
If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
You may check the status of your application at any time on the USAJOBS website
We highly recommend that all candidates opt to receive email notifications for job status updates.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/519640600. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
The Recent Graduates Program affords developmental experiences in the Federal Government intended to promote possible careers in the civil service to individuals who have recently graduated from qualifying educational institutions or programs. Successful applicants are placed in a dynamic, developmental program with the potential to lead to a civil service career in the Federal Government.
Ever wonder who discovers a black hole? Who tracks monarch butterfly flight patterns or hosts a conference for robots? Believe it or not, the National Science Foundation helps to make all of these things possible!