This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/519190000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
The incumbent is responsible for providing day-to-day support to Family Readiness staff managing a wide range of quality of life programs including Work and Family Life, Counseling and Advocacy Prevention, Sexual Assault Prevention and Response, Navy Gold Star, and Family Emergency Response Programs. Duties include providing technical guidance, scheduling meetings, tasker management, analysis, administrative support and problem solving matters relating to Navy wide programs.
Learn more about this agency12/11/2018 to 12/17/2018
$68,000 - $75,000 per year
NF 4
1 vacancy in the following location:
To apply for this job, you must live within a 50 mile radius of one of these locations.
Yes—as determined by the agency policy.
Occasional travel - Occasional travel of 10% may be required.
NoRelocation not authorized
Permanent
Full-Time
Competitive
04
No
No
19-12-19016
519190000
Provides support to program directors, managers, region and installation FFR professionals on a variety of operations and functions, responsible for the operation of Navy-wide programs. This includes matters related to appropriated (APF) and non-appropriated funds (NAF) employees at 11 regions and 70 base commands.
Responsible for actions involving multiple functions, programs, departments, commands and agencies. Actions may require coordination both internally (CNIC/DON) and externally (DoD/municipal/private sector). Coordinates administrative operations and logistical support, within assigned programs, for program directors/managers who determine resources and policy guidance for Quality of Life (QOL) programs, enterprise wide.
Plans and executes a variety of administrative functions, to include but not limited to, such as developing, reviewing and assisting in developing point papers, briefs, congressional testimonies/hearings, statements and other items for presentation or information to FFR Executives and senior leadership within CNIC, DoN and DoD.
Serves as subject matter expert on correspondence policy. Prepares and revises military and non-military correspondence, endorsements, enclosures, memorandums and messages to ensure content, routing and format is in accordance with established policy. Conducts periodic surveys of outgoing correspondence and analyzes to determine adherence to letter writing principles, proper format, and distribution. Authenticates correspondence, orders, records, reports and other official communications and obtains authorized signatures as appropriate. Provides written correspondence and ensures dissemination to appropriate personnel.
Provides general administrative and logistical support for assigned programs.
Establishes and monitors multiple systems (e.g. HQ Web Taskers, TWMS, and Gateway Portal) for suspense to ensure compliance through personal follow-up action. Manages electronic and hard copy filing systems for assigned programs.
Conducts organizational review of internal processes and operating procedures, to ensure conformance with pertinent administrative regulations, procedures, and policies to make recommendations for change and increase operational efficiency. Drafts and coordinates with other programs to develop internal operating procedures and streamline office processes.
Serves as Kronos and SLDCADA timekeeper for the Division, entering and maintaining accurate records of leave and attendance for employees.
Makes arrangements for meetings, conferences and maintains management calendars.
Attends meetings to stay informed of changes in program needs, requirements and practices.
Serves as the Division Check-in/Check-out Coordinator for new and departing employees. Provides support to relocating or newly arriving personnel and assists with varying personnel related issues, to include PCS orders, transportation arrangements, etc.
Researches and collects data from diverse sources to recommend resolution for complex issues.
Coordinates data calls to Regions via the HQ Web Tasker system which includes Congressional inquiries and multiple taskings from DON and outside agencies that can be highly confidential in nature.
Serves as Division point of contact for the Defense Travel System (DTS) and NAF travel process. Prepares, assists, and submits travel authorization orders, vouchers, Invitation Travel Orders and Non-Activity Orders. Register new system accounts and provides training and orientation to travel systems and processes for APF and NAF employees. Coordinates with CNIC Financial Service Center (FSC), CTO, and NAF travel helpdesk to resolve processing issues with orders and vouchers. Runs quarterly travel reports for Family programs to assist in tracking travel budgets. Coordinates all aspects of the Directors and Program Managers travel. Makes necessary arrangements and prepares itineraries in accordance with JTR/JFTR regulations. Creates, submits, and tracks area clearance requests for employees and contractors traveling outside of the US.
Serves as point of contact for required training initiatives for family readiness personnel to ensure completion and compliance with mandatory training requirements. Ensures all training and materials are updated regularly and are available to employees.
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
Working knowledge of federal and agency regulations. Comprehensive knowledge and experience with administrative management principles and techniques, FFR programs and services, CNIC programs and missions, as well as knowledge of pertinent laws, regulations and policies related to program operations.
Knowledge of information management regulations such as those related to correspondence, mail, publications and filing. Knowledge and direct experience in preparing, editing and processing Navy correspondence, directives, memorandums, messages, enclosures, etc. Skill in compiling readily available data from prescribed sources, draft reports, supervisor direction and recognizing and correcting obvious discrepancies and data omissions.
Knowledge and direct experience in coordinating meeting logistics. Expert skills in computer applications for administrative support functions and knowledge of a variety of common administrative software, applications, and web-based programs, to include but not limited to, TV5 tasker system, Total Workforce Management Services (TWMS), Defense Travel System (DTS), the NAF travel system, SLDCADA, and Kronos. Thorough knowledge of policies and procedures for travel, personnel administration, training course enrollment, requisition of supplies, and basic hiring processes.
Ability to identify problems, plan, research, collect, sort, and analyze information to formulate plan of action and milestones for the accomplishment of tasks. Review and interpret policy/regulations to evaluate relevance. Develops course of action recommendations and takes appropriate actions to promulgate resolution.
Proven ability to coordinate and manage concurrent tasks, priorities, and projects, under strict deadlines, while maintaining a high level of attention to detail. Demonstrated initiative and skill in organizing and coordinating efforts to meet complex planning needs and unanticipated requirements. Ability to work effectively as a team member or individually with various levels of management and staff. Ability to adapt to changing working conditions and frequent interruptions involving frequent pressures of short deadlines that must be met.
Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee’s eligibility to work in the United States. Salary is dependent on experience and/or education.
This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_MWR_Recruit.fct@navy.mil to ensure proper consideration is given.
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
- Resume
- If claiming Veteran’s Preference, a legible copy of DD-214 (page 4).
- Statement of Service (Applies to Military Members Only).
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To begin the process, click on the Apply Online button to create an account or log in to your existing USAJOBS account. We no longer accept emailed resumes.
All applicants will be notified regarding their status by email. Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/519190000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
Learn more about
CNIC offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. CNIC provides competitive salaries, comprehensive benefits, and extensive professional development and training. The mission of the Fleet and Family Readiness (FFR) Programs is to maximize the physical, emotional and social development of the fleet, fighter and family. FFR enables a ready Navy force through its Fleet Readiness, Family Readiness, and Housing Programs. We provide direct and support services to all non-appropriated fund (NAF) employees who work for Morale, Welfare and Recreation (MWR), Navy Gateway Inns & Suites (NGIS), and Navy Getaways throughout the FFR Program worldwide.