This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/516979000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
This position is in the National Science Foundation, Directorate for Biological Sciences (BIO), Office of the Assistant Director (OAD). The incumbent serves as a personal assistant in a confidential capacity working closely with the Assistant Director and the Deputy Assistant Director.
Learn more about this agency11/16/2018 to 11/26/2018
$45,972 - $59,762 per year
GS 07
Yes—as determined by the agency policy.
Not required
No
Permanent
Full-Time
Competitive
11
No
No
BIO-2019-0004
516979000
Federal employees who meet the definition of a "surplus" or "displaced" employee.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Any U.S. citizen and ICTAP/CTAP eligible employees. This opportunity is also open to current/former competitive service employees or those with status only under announcement BIO-2019-0003.
The incumbent provides administrative support to the Assistant Director (AD), the Deputy Assistant Director (DAD), and the BIO senior executive team, consisting of Division Directors, Deputy Division Directors and the Directorate Operations Officer. The incumbent uses discretion and tact while communicating frequently with NSF and interagency contacts, typically at the highest levels of senior management. Specific duties include the following:
Administrative and Logistical Support
- Supports and assists the AD and DAD with routine administrative matters;
- Plans and coordinates complex business activities;
- Schedules meetings and prepares and distributes meeting materials;
- Plans, monitors, and coordinates the calendar for the AD and DAD;
- Reviews, prepares, and provides administrative guidance to the Office staff;
OAD Administrative Support
- Prepares travel arrangements for the AD, DAD and senior staff.
- Establishes and maintains a variety of operational files and records;
- Assists with the procurement of office supplies and equipment;
- Greets and receives guests to the Office;
- Answers, screens and refers telephone callers;
- Reviews, screens, forwards or personally handles incoming mail;
- Serves as timekeeper for BIO staff;
- Manages the day-to-day administrative operations of the Directorate.
Research and Analytical Support
- Conducts research and analyzes information on NSF’s Strategic Plan and BIO planning material as they pertain to BIO’s business activities, and develops summaries and recommendations for changes in business practices.
- Reviews administrative processes, practices and procedures for consistency with BIO and NSF guidelines, and recommends or takes action on changes that may be required;
- Participates with BIO staff in conducting periodic studies and reviews to evaluate BIO’s internal policies and operating procedures for efficiency and consistency with administrative polices;
- Develops recommendations to ensure compliance with BIO and NSF guidance;
- Develops, implements and reviews revised policies and operational procedures to evaluate the effectiveness in supporting substantive BIO administrative objectives and support functions.
Competencies:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This is a non-bargaining unit position.
To qualify at GS-7 level, you must have one of the following:
At least one year of specialized experience equivalent to the GS-5 level in the Federal service. Specialized experience may include: performing administrative or specialized functions involving the analysis of problems to identify key elements & causes; researching to gather pertinent data; using judgment to recognize solutions; planning to organize work; coordinating logistical arrangements; and communicating orally and in writing to answer inquiries, develop reports, or deliver presentations. OR
Possess one full year of graduate level education or Superior Academic Achievement (SAA). SAA is the completion of all the requirements for a bachelor's degree from an accredited college or university, which is based on (1) class standing, (2) grade-point average (3.0 or higher as recorded on an official transcript, or as based on courses completed during the final 2 years of the curriculum) or (3) honor society membership. Qualifying education may have been gained in any field. All degrees must be from an accredited college or university. OR
Possess a combination of post high school education and experience that together meet the qualification requirements for this position.
Education may be substituted for experience as described in “Qualifications."
Relocation Expenses Reimbursed will not be paid.
Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources
Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.
NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.
Selected candidate(s) may be subject to a T1 background investigation.
For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.
This announcement may be used to fill like positions in other organizations within the National Science Foundation.
You will be evaluated for this job based on how well you meet the qualifications above.
Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.
Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.
The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least “Very Good.”
All applicants should submit a resume/CV of their choice, and may also submit a cover letter.
Additional Documents, if applicable, may include:
Veteran's Preference Documentation (DD-214 and SF-15): If you are eligible and claiming 5-point veteran's preference, you MUST submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veteran's preference, you MUST submit a copy of your DD-214, SF-15, "Application for 10-Point Veterans' Preference" and the documentation required by the SF-15. (Please note: An SF-50, Notification of Personnel Action, showing veterans' preference will not be accepted as proof of entitlement.)
We also ask that you complete and submit the Applicant Survey. This will help NSF to ensure that our recruiting efforts are attracting a diverse candidate pool; it will be used for statistical purposes only.
If qualifying based on education, you must submit proof of meeting the education requirement described in the QUALIFICATIONS paragraph. Therefore, you should submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.
All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s).
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.
If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
You may check the status of your application at any time on the USAJOBS website
We highly recommend that all candidates opt to receive email notifications for job status updates.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/516979000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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