This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/507857200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
If you are intrigued by the idea of working at a unique federal agency that has a tremendous impact on the funding and advancement of science, engineering and education, then the National Science Foundation (NSF) is the place for you. In addition to funding research in traditional academic areas, NSF also supports innovative ideas, novel collaborations and numerous projects that may seem like science fiction today, but become the reality of tomorrow. More about NSF
Learn more about this agency08/13/2018 to 08/27/2018
$56,233 - $106,012 per year
GS 09 - 12
Yes—as determined by the agency policy.
Not required
No
Permanent
Full-time
Competitive
12
No
No
DAS-2018-0011
507857200
Identify and review agency records management needs and impact of applicable legislation and regulations on electronic records management and the Presidential OMB and NARA directives on managing and preserving official electronic records. Assist in the development and implementation of records procedures, systems and schedules to meet overall agency goals and objectives of records management and compliances with Federal Records requirements.
Provide advice and guidance to NSF management and staff on all aspects ofrecords management, including legal requirements, FOIA requests from the NSF/OGC, agency policies and efficient and effective procedures for the maintenance, protection and disposition of official records. Provide advice on issues in which there may not be a precedent or an interpretation of the regulations may be required.
Represent and liaise with National Archives and Records Administration (NARA), the Federal Records Center (FRC), the Office of Management and Budget (OMB), and the General Accounting Office (GAO) on all records management issues.
Assist Section Supervisor with developing plans consistent with agency goals and policies and regulatory requirements for the operations of records programs in NSF divisions, directorates and staff offices.
Perform research to address unique or complicated situations that may arise in the various divisions.
Monitor the implementation of records program; direct and coordinate the activities of the approximately 60 records custodians throughout the agency. Assist in establishing and assessing records and information management practices to ensure they support the principles of transparency and information sharing throughout the organization, agency and Government.
Develop and conduct periodic records and information management quality control reviews, compliance audits, risk assessments and surveys to measure the effectiveness of electronic systems and for general program improvement purposes.
Serve as a subject matter expert on communicating solutions to complex or one-of-a-kind circumstances around record keeping and record systems. Provides guidance, direction, training and technical assistance to Records custodians in all matters pertaining to records management, incl uding the establishment of file systems, records disposition programs, records storage areas and ensures the adequacy of documentation of agency records operations. Training includes developing materials and updates to the Records Disposition Manual and the records management and retention policies posted on the NSF internal website.
Develop a variety of reports, maintain databases and metrics, and assures the delivery of timely and accurate records management information.
Evaluate the complicated and unique aspects of program accomplishments and utilization of resources; monitor internal procedures being followed relating to accessioning, storage, reference service, work measures and records disposal. Recommend appropriate courses of action to the supervisor. Implement approved courses of action.
Convey information to records custodians and agency stakeholders regarding administrative support matters.
Ensure the transmittal of approved records schedules and related data changes to NSF personnel on the records program.
Review, analyze and provide recommendations on procedures of the FRC's accession and disposal functions.
Perform assessments of records management and recommends solutions for the future records storage/space,equipment and system needs.
Serve as the subject matter expert on best practices for utilizing the electronic records management (ERM) system.
Recommends improved efficiency and effectiveness in records management through continuous analyses and studies, management practices and coordination with agency research programs to incorporate new and emerging technology. Participate with DIS and others on long range planning for the development and implementation of ERM systems in conjunction with ejacket.
Implement the program to provide for the conversion of paper records to digital forms for electronic maintenance and dissemination. Research and recommend new and emerging technologies to evaluate and identify best applications for digitizing, scanning and conversion to electronic formats.
Performs other related duties as required.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.
You must meet eligibility and qualification requirements within 30 days of the closing date.
You must answer all job-related questions in the NSF eRecruit questionnaire.
All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
This position is in the bargaining unit.
To qualify at the GS-12 level you must have at least one year of specialized experience equivalent to the GS-11 level in the Federal Service. Specialized experience is experience in assisting records custodians in all aspects of record management, electronic recordkeeping and document security; assist records management team with developing long and short range plans for all record functions; experience with records management laws, regulations, rules, policies and procedures including administrative procedures and processes, especially in the areas of files, directives, forms, and records management; experience with electronic records management policies, procedures, technologies, solutions and applications; performing staff assistance visits to all offices of record, to ensure understanding, compliance, and proper maintenance of records and experience with Microsoft SharePoint.
To qualify at the GS-11- You must have at least one year of specialized experience equivalent to the GS-09 level in the Federal Service. Specialized experience is experience with monitoring, reporting and resolving compliance issues related to electronic records management; experience with records management laws, regulations, rules, policies and procedures including administrative procedures and processes, especially in the areas of files, directives, forms, and records management; experience with electronic records management policies, procedures, technologies, solutions and applications; performing staff assistance visits to all offices of record, to ensure understanding, compliance, and proper maintenance of records and experience with Microsoft SharePoint.
OR have a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree, if related to this position. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours will satisfy the one year of full-time study requirement;
OR Possess a combination of experience and education. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements, if related, to this position.
To qualify at the GS-09 level, you must have at least one year of specialized experience equivalent to the GS-07 level in the Federal Service. Specialized experience is experience with records management laws, regulations, rules, policies and procedures; experience with electronic records management policies, procedures, technologies, solutions and applications; in transferring official records to and from the Federal Records Center; performing staff assistance visits to all offices of record, to ensure understanding, compliance, and proper maintenance of records and experience with Microsoft SharePoint;
OR Possess a master’s or equivalent graduate degree:
OR Possess 2 full years of progressively higher level graduate education leading to such a degree.
OR Possess a combination of experience and education. Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements, if related, to this position.
Education may be substituted for experience as described in “Qualifications."
Relocation expenses will not be paid.
Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least “Very Good” on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources
Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.
NSF has determined that all positions are eligible for telework. Work suitable for telework depends on job duties rather than job series or title, type of appointment, or work schedule. Entering into a telework agreement is voluntary. Telework requires prior agency approval and is not an entitlement.
For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide.
This announcement may be used to fill like positions in other organizations within the National Science Foundation.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.
If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position. Ratings will be assigned based on your responses to the occupational questionnaire. In some cases, additional assessment processes may be used.
Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.
Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.
In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.
If you are an NSF employee in a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status.
If you are not an NSF employee as described above, but you are eligible under merit promotion, under a Interchange Agreements, under a non-competitive authority, or under a similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents:
1. Notification of Personnel Action (SF-50s) or comparable federal agency forms to verify your eligibility for reinstatement and/or grade/step/salary if you are a current or former permanent federal civil service employee.
• SF-50 must indicate that appointment is/was to a competitive service position with permanent tenure or conditional tenure within the last three years; OR, to a similar position in the excepted service at an agency that has an Interchange Agreement.
• An example of a comparable agency form is a personnel action from a DOD Non-appropriated Fund organization or from the US Postal Service for a current and continuing appointment without a break in service.
• Documents that are NOT comparable and NOT acceptable substitutes for a SF-50 include a SF-52, a Performance Appraisal form, a Personnel Action Request (PAR), or a Request for Personnel Action (RPA).
2. DD-214 (Member-4 copy); and if applicable, the Department of Veterans Affairs Notice of Compensable Disability Rating from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority.
3. Schedule A Certification – from applicants requesting consideration under the Schedule A appointing authority for disabled applicants.
4. Other – Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service.
We also ask that you complete and submit the Applicant Survey. This will help NSF to ensure that our recruiting efforts are attracting a diverse candidate pool; it will be used for statistical purposes only.
If you are requesting special employment consideration under the Interagency Career Transition Assistance Program (ICTAP) or CTAP, you must submit documentation provided by your current or former employing agency verifying your eligibility for that program. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
All faxing/uploading must be completed before 11:59 PM Eastern time on the vacancy closing date.If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed/uploaded document(s).
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Your application should be submitted online and must be completed and all required documents successfully faxed (or uploaded) before 11:59 PM Eastern time on the closing date. You must answer all of the job-related questions to ensure full consideration for this position. For more detailed information, please review our NSF eRecruit Applicant Guide.
If you do not have internet access or if you have questions, please contact the Human Resources Representative listed in the vacancy announcement.
WARNING! Applications submitted online must have a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.
You may check the status of your application at any time on the USAJOBS website.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/507857200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.
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