As the Staff Assistant at the GS-0301-7 some of your typical work assignments may include:
- Provide direct assistance to the Deputy Chairman for Management and Budget (DCMB) in the implementation of Office projects and activities
- Respond to telephonic, written, or electronic inquiries about the Office and its projects or activities
- Schedule meetings and maintain supervisor's calendar
- Establish and maintain concise records and Office files in accordance with office policy
- Serve in a liaison capacity between DCMB and other NEA staff, particularly the administrative offices, and obtain from them information needed by the DCMB
- Coordinate a variety of internal communications and administrative activities on behalf of the DCMB, and monitor status
- Handle routine inquiries
- Routinely provide assistance and support for travel, procurements, time and attendance, records management, office supply and material management, and other administrative tasks to other staff within offices reporting to the DCMB
- Undertake a variety of special, short-term projects, using tact and diplomacy in carrying out these responsibilities
- Assist with and/or accomplishes on own initiative special projects or activities in anticipation of the DCMB's needs
- Use independent judgment when prioritizing work, particularly on matters that should be brought directly to the DCMB's attention.
Job family (Series)
Conditions of Employment
- Must be a U.S. Citizen or National
- Suitable for Federal employment, determined by a background investigation
- May be required to successfully complete a probationary period
- Males born after 12 -31-59 must be registered for Selective Service
- All qualification requirements must be met by the closing date, , of this announcement and clearly documented in your resume.
- Individuals who successfully complete the program can be converted into either a time-limited or permanent appointment.
QualificationsIn order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.You must have at least one year of full-time specialized experience equivalent to the GS-5 grade level in the federal government performing duties requiring knowledge of administrative processes and procedures. Experience included independently (with little or no supervision) prioritizing and coordinating a variety of office activities, such as developing correspondence and other documentation, arranging travel, scheduling meetings, preparing time and attendance submissions, and maintaining records.
You may qualify based on Superior Academic Achievement - which is meet one of these:
- Upper third of graduating class based on completed courses; GPA 3.0 or higher out of a possible 4.0 on official transcript based on 4 years college, or based on courses completed in final 2 years of curriculum; or GPA 3.5 or higher based on average of required major courses completed in final 2 years of curriculum; Member of a national scholastic honor society recognized by Association of College Honor Societies.
- possess a combination of graduate level education and appropriate specialized experience that together meet the qualification requirements for this position.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Pathways Recent Graduate Eligibility - This announcement is being opened under the Pathways Program - Recent Graduates option. The Pathways Program offers opportunities to grow in your career through formal training and mentorship while earning valuable real-world experience. While the Pathways appointment is one year in length, individuals who successfully complete the program can be converted into either a time-limited or permanent appointment. To qualify under Recent Graduates, you must have completed, within the previous two years, a qualifying associate, bachelors, masters, professional, doctorate, vocational, or technical degree or certificate from a qualifying educational institution. If you are a veteran who could not apply within two years due to military service obligations, you can qualify for this program up to six years after the completion of your qualifying education.
NOTE: Qualifying educational institution means--(1) A public high school whose curriculum has been approved by a State or local governing body, a private high school that provides secondary education as determined under State law, or a homeschool that is allowed to operate in a State; and(2) Any of the following educational institutions or curricula that have been accredited by an accrediting body recognized by the Secretary of the U.S. Department of Education:(i) A technical or vocational school;(ii) A 2-year or 4-year college or university;(iii) A graduate or professional school (e.g., law school, medical school); or(iv) A post-secondary home school curriculum.
Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information.
Identification of promotion potential in this announcement does not constitute a commitment or an obligation of management to promote the employee selected at some future date.
If you are claiming CTAP/ICTAP eligibility, you must submit proof by 07/16/2018 that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority of this vacancy, you must earn a minimum score of 85 (prior to the assignment of veteran's preference) on the rating criteria for this position. If you have never been a permanent federal employee you do not qualify for ICTAP/CTAP.
VETERANS PREFERENCE: If claiming 5-point veteran preference you MUST submit copy number 4 of the DD-214. If you are claiming 10-point veteran preference you MUST submit an SF-15, Application for 10-point Veteran's Preference AND all other required documents in order to be granted the preference. All documents must be received by 07/16/2018. Additional information on veteran's preference is available at: http://www.fedshirevets.gov/job/veterans.aspx
If you are selected for this Federal position, you will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation. Failure to answer all questions truthfully and completely or providing false statements on the application may be grounds for not hiring you or dismissing you after you begin work, and may be punishable by fine or imprisonment (U.S. Code, Title 18, Section 1001).
The application contains information subject the Privacy Act (P.L. 93-579, 5 U.S.C. 552a). The information issued will be used to determine qualifications for employment, and is authorized under Title 5 U.S.C. Section 3302 and 3361.
Recruitment methods and selection procedures will based solely on merit after fair and open competition, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual-orientation or age.
EEO Policy Statement: http://www.usajobs.gov/eeo
Reasonable Accommodation Policy Statement: http://www.usajobs.gov/raps
Veterans Information: http://www.usajobs.gov/vi
Legal and Regulatory Guidance: http://www.usajobs.gov/lr
If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link regarding an Alternate Application.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
For Category Rating:
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.
Please follow all instructions carefully. Errors or omissions may affect your eligibility. Qualified candidates will be assigned to one of 3 quality categories: Best Qualified, Highly Qualified, and Qualified.
The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
- Attention to Detail
- Interpersonal Skills
- Manages and Organizes Information
The Category Rating Process does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligible within each category. Preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher)
Background checks and security clearance
The following documents are required and must be received by the closing date of this announcement:
1. A complete Resume (which includes hours worked, starting/ending dates (month and year), and if Federal employment - series, pay plan and grade).
2. A complete Online Questionnaire
3. An SF-50. Showing title, series, grade, FPL, duty station and Competitive status (if a current or former Federal employee)
4. Most recent Performance Appraisal (if a current Federal employee or recently separated within previous year)
5. Other Supporting Documents:
- College transcript(s), if qualifying based on education
- Document(s) for special appointment (if applicable)
- Veteran Documents, ( if applicable, a DD-214, SF-15, VA Letter, etc.)
- ICTAP/CTAP documents (if applicable)
- Miscellaneous (as required by position)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Click the Apply Online button to create an account or log in to your existing USAJOBS account.
To apply for this position, you must provide a complete Application Package which includes:
1. Complete resume with relevant experience where you worked, job title, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary. If you are a current or previous federal employee, provide your pay plan, series and grade level (e.g. GS-0201-09).
2. Complete assessment questionnaire
3. Supporting documentation
Failure to submit a complete application package will result in an ineligible rating and loss of consideration.
Your complete application (resume, assessment questionnaire, and all supporting documents) must be received by 11:59 pm Eastern Standard Time (EST) on 07/16/2018. Applications received after may result in an ineligible rating and loss of consideration.
NOTE: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position. Your uploaded documents may take several hours to clear the virus scan process so please plan appropriately.
Agency contact information
Philadelphia Services Branch
400 7th Street SW
Washington, DC 20506
When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability related to the job requirements.
Best qualified applicants will be referred to the hiring manager. The hiring manager may choose to conduct interviews. Once the selection is made, you will receive a notification of the decision.
Stay informed of changes to your application status by signing up for automatic email alerts at https://www.usajobs.gov/Applicant/Application/ListApplications.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/504504100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.