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    Duties

    Summary

    This position is located in the Library of Congress Office of Contracts and Grants Management (OCGM), Office of the Chief Operating Officer at the Library of Congress and reports directly to the Director, Contracts and Grants Management.
    Basic Requirements:
    A. Completion of all mandatory training prescribed by the head of the agency for progression to GS-13 or higher level contracting positions, including at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.
    and
    B. A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
    C. Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Paragraph D.
    D. Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements of Paragraphs A and B above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this Paragraph D, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.
    The position description number for this position is 372651.
    This is a supervisory, non-bargaining unit position.

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    Responsibilities

    The incumbent oversees a team that implements, manages, and oversees procurement policies and procedures for the planning, solicitation, evaluation, negotiation, selection, award, and administration of contracts and agreements that support Library programs. Oversees the Acquisition Career Management Program for the Library's contracting officers, contract specialists, contracting officer representatives within the Library’s service units, grants officers and grants specialists. Collaborates with the Offices of the Chief Information Officer and Chief Financial Officer to develop and execute strategies for the implementation, enhancement, and maintenance of procurement systems. Implements a program of compliance and effective internal controls for procurement information systems for the generation of solicitations and contracts and for monitoring and reporting contract, staff, and operational performance measures and data on behalf of the office. Executes and oversees the Contract and Grants Compliance Review Program, identifies and reports systemic issues to the Director of OCGM and to the Chiefs of Contracting and Grants, and ensures the successful execution of audits, surveys, or other reviews.

    Provides expert technical leadership and consultation in the Federal procurement and grant making processes for the agency's major programs, and provides expert guidance on matters relating to the procurement of goods and services and the issuance of grants and other transactions.

    Implements and oversees a program for the in-depth compliance review and evaluation of complex, unusual or unprecedented contracts, grants, and other transactions. These complex types of agreements include mission critical contracts such as preservation services, information technology goods and services to include web services, audio-visual services, and integrated Library systems, and critical facilities support services. Grants and other transactions involve award and oversight of programs for the Teaching with Primary Sources fund, intern, fellowship, and award agreements. The compliance review program ensures that solicitations, contracts, agreements, and supporting documentation are effectively reviewed for compliance with applicable laws, regulations, and policies, and recommends changes to contract, grant, and fiscal laws, regulations and policies as appropriate.

    Serves as the subject matter expert and supervisor on projects involving complex contracting and grant processes and functions covering the entire spectrum of contracts, grants, and other transactions involving close collaboration with managers and technical experts from other service units.

    Oversees the development and implementation of contracting and grant policies, including responsibility for formulating procedures and guidelines, implementing new developments, and providing policy interpretation to subordinate contracting staff, and to program and project managers. Reviews the Library of Congress Federal Acquisition Regulation supplement (LCFARS), Library Grants guidance, and collaborates with the Office of General Counsel to maintain currency and implement needed updates. Develops and promulgates all Standard Operating Procedures (SOPs) for content and format, and ensures that the SOPs comply with the current rules, regulations and Library policies. Provides management and oversight in issuing procurement and grant policy books, directives, and other documents. In collaboration with managers in Library service units, develops procedures and guidelines for the negotiation of contracts for the procurement of products and services and for the issuance and management of grants and other transactions.

    The incumbent collaborates with the Chief Information Officer and Chief Financial Officer to establish and execute effective strategies to develop and implement information systems for contracts and grants. Ensures that information systems are effectively monitored and updated for the generation of solicitations, contracts, grants, and other transactions and reports organizational performance measures and data on behalf of the office. Ensures accurate information is maintained on Library contract and grant websites and within contract information systems to ensure the currency of Library procurement and grant guidance, policies, contract clauses, templates, checklists and forms.

    Supervises a group of employees performing work up to the GS-14 level. Establishes guidelines and performance expectations for staff and clearly communicates these through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Recommends appointment, promotion, or reassignment and develops work improvement plans, recommending personnel actions as necessary. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases.

    Supervisory status

    Yes

    Promotion Potential

    15

    Who May Apply

    This job is open to…

    Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

    Questions? This job is open to 1 group.

  • Job family (Series)

    1102 Contracting

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/500663300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.