As an Executive Correspondence Management Analyst you will have sole responsibility for the analysis, editing, and review of a wide range of diverse documents, paper and correspondence establishing DOE policy and decision on national issues and controversial subjects related to the Cabinet-level responsibilities of the Secretary of Energy. Documents, papers, and correspondence reviewed by the Policy Analysis Group are forwarded to the Secretary, Deputy Secretary, Under Secretaries of Energy, their staff, and other Department offices for final approval and/or signature. Typical addressees for completed and signed documents, papers, and correspondence are the White House, the Presidential and Executive Office Staff, Congress, other Cabinet Heads, independent Agencies and Commissions, State governors, industry, and the public.
- Ensure documents, papers, & correspondence forwarded for signature adhere to the high standards of the Department;
- Ensure documents, papers, & correspondence have been coordinated with all program areas prior to forwarding for signature;
- Be responsible for ensuring internal Work Group and external Departmental schedules are adhered.
- Be involved in all aspects of managing the preparation and coordination of executive correspondence;
- Be responsible for individually meeting customer needs and expectations, continuously seeking to improve Executive Secretariat output, and actively participates in a team environment, cooperating with team members to achieve the mission including expediting quality correspondence;
- Participate in cross-training activities in other Work Groups in the Executive Secretariat and is responsible for cross-training other staff members in his/her areas of expertise;
- Be responsible for assisting Work Group Leader and team members in the preparation of assigned projects;
- Provide a variety of information required to prepare reports, studies, schedules, surveys, etc.
- Research background information, verifying information and data, and making recommendations concerning the significance and urgency of information provided;
- Assist in the identification and evaluation of major trends, potentially sensitive issues, Department policy, public opinion, and various schools of thought according to level of priority, time constraints, and impact on new and/or existing policies and objectives, and
- Assist in the development of, and making recommendations concerning, needed changes in objectives, process improvement, and emphasis when called for by significant historical circumstances, precedent actions, unresolved questions, current trends, or sensitivity of issues.
- Determine pertinent information needed by analysis of various reports, studies, schedules, surveys, and other record materials, as well as from discussions with program and field officials, significant correspondence, including Congressional, White House, National Security Council, other Federal agencies, and the private sector;
- Identify & evaluate major trends, potential "sensitive" issues, Department policy, public opinion, and various schools of thought according to level of priority, time constraints, and impact on new and/or existing policies and objectives, and
- Develop and recommend needed changes in program objectives, emphasis, and operating procedures as impacted by significant historical circumstances, precedent actions, unresolved questions, current trends, and sensitivity of issues.
- Function as a liaison between the Secretary, Deputy Secretary, Under Secretaries and the Department Staff Offices and other key level officials within and outside the Department regarding a wide range of decision documents, correspondence, assigned program activities, etc.
- Work closely and consult constantly with high-level members of the Secretary's, Deputy Secretary's and Under Secretaries’ staff to provide required and/or requested information or to relay pertinent information received from the Department's program offices and to obtain guidance concerning policy and other high-level issues;
- Have daily contact with high-level officials giving direction on behalf of the Secretary, Deputy Secretary and/or Under Secretaries, to advise and negotiate on controversial correspondence, and to ensure that final documents are acceptable. Responsible for following-up on documents to ensure that the decisions are satisfactorily and completely carried out;
- Ensure that correspondence that falls within the purview of the Executive Secretariat received from outside sources is tracked and answered and all policy related documents are appropriately coordinated with Department program officials.
- Keep abreast of existing controversial areas concerning aspects of energy issues on decision documents or other material that have become controversial;
- Resolve and recommend solutions based on facts found and analyzed, deficiencies indicated, and makes recommendations orally and/or in writing;
- Keep Work Group Leader, Deputy Director, and Director of the Executive Secretariat advised of potential problem areas, critical overdue or delinquent suspense items, and unresolved problems with correspondence of major importance that may require Office of the Secretary intervention;
- Attend various meetings, both within specific program areas and other forums, for informational purposes and may contribute to the recommendations on decision and action documents that are being prepared for the Secretary, Deputy Secretary and Under Secretaries, and
- Be responsible for providing status checks, as well as follow-up actions on documents, which are ESECS item documents, and directs action requirements to appropriate programmatic and Information, Management and Administration staff.
Who May Apply
This job is open to…
All U.S. Citizens
This position is also being advertised to status candidates via Merit Promotion procedures. The announcement number is: MP-18-MA-00558-MP
Job family (Series)
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/496527400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.