• Help

    Duties

    Summary

    We are looking for an Archivist to perform duties involving records accessioning and disposition; archival holdings maintenance and processing, archival preservation; reformatting and digital conversion; archival arrangement, classification and description; reference and research services; access controls and records emergency response.

    Learn more about this agency

    Responsibilities

    This position is assigned to the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Office of the Chief Administrative Officer, Curator Division, Records Management Branch (RMB). The RMB preserves and safeguards the AOC archival collection, which consists of the historically valuable drawings and textual records (paper, electronic and other formats) that document the administrative history of the AOC and the history of the Capitol Complex, to support the AOC’s ongoing business and construction needs. The RMB also provides records management services for the agency including but not limited to maintaining the AOC records schedules and providing guidance on appropriately applying the records policies and the records retention and disposition authorities. The incumbent serves as an Archivist and performs duties involving records accessioning and disposition; archival holdings maintenance and processing, archival preservation; reformatting and digital conversion; archival arrangement, classification and description; reference and research services; access controls and records emergency response. Primary responsibilities are maintaining the collection management systems (CMS) and finding aids, providing reference and performing archival projects.

    MAJOR DUTIES:

    Archival Description

    Helps manage the CMS tools and maintain data quality controls. Updates and/or migrates legacy archival finding aids and other descriptive tools according to archival descriptive and metadata standards, including Encoded Archival Description (EAD).

    Contributes to identifying knowledge gaps. Creates new or expands legacy finding aids. Keeps the supervisor advised of progress, trends and issues. Analyzes and recommends changes in procedures.

    Identifies workflows, creates forms for metadata capture and develops user-guides.

    Categorizes records and content to the correct record group, series and subseries. Conducts research and consults with team members to determine the provenance for ambiguous and disorganized record collections.

    Identifies, researches and troubleshoots software issues.

    Reference and Research Services

    Utilizes the AOC archival collection and finding aids to provide comprehensive reference services and research assistance for AOC leadership, employees and contractors in support of official agency business, the daily operations of Capitol buildings and grounds and the management of construction, renovation and conservation projects.

    Continuously expands expertise in the collection and the history of the AOC, the Capitol Complex and affiliated subjects. Supports the historical research needs of other Congressional entities, such as the Office of the Senate Curator, the House Office of Art and Archives, the Library of Congress (LOC) and the U.S. Capitol Historical Society Fellows.

    Provides research for the Curator Division, Communications and Congressional Relations or other AOC offices related to the history of Capitol Hill, the AOC and/or AOC-affiliated historical figures, especially in response to public inquiries. Identifies, locates, analyzes and furnishes documentation from the AOC archival collection that is relevant to the needs of the inquirer.

    Applies reference and access policies and procedures, including safeguards to protect privacy, procurement and other controlled unclassified information (CUI).

    Archival and Preservation Projects

    Performs detailed and complex archival projects according to archival principles, such as archival arrangement and holdings maintenance, to increase accessibility, improve storage conditions and ensure safe handling of the AOC archival collection.

    Evaluates records to identify preservation concerns and conducts preservation projects according to preservation best practices, which include but are not limited to basic conservation stabilization and conversion to digital or other formats, to prevent, minimize and remediate deterioration, damage and loss of information.

    Assists with records management projects to identify, screen, and accession archival records.

    Administrative

    Supports the procurement activities for the Division. Serves as purchase card holder and Contract Officer's Technical Representative (COTR). Helps track the budget and assure the availability of funds. Uses financial management systems.

    Conducts research and keeps abreast of policies, procedures and best practices to efficiently carryout functions and recommends changes in branch and division procurement procedures and controls.

    Physical Requirement

    The incumbent must be physically able to perform the duties of this position which requires the incumbent to maneuver ladders to lift boxes of records up to 14 feet above the floor and typically weighing up to 50 pounds.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    09

    Who May Apply

    This job is open to…

    This announcement is open to all U.S. Citizens

    Questions? This job is open to 1 group.

  • Job family (Series)

    1420 Archivist

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/490190100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.