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    Duties

    Summary

    This position serves as a Supervisory Program Specialist in the Office of External Relations within the Law Library of Congress (LLOC). Under the direction of the Law Librarian, incumbent performs a wide variety of administrative and communication duties in support of the overall planning, development, and management of activities, projects, and programs delegated to offices and divisions within LLOC. The incumbent participates in special projects and initiatives. In meeting mission and goals of Law Library, the incumbent serves as a liaison with various groups and individuals throughout the agency, as well as with external institutions to establish and maintain working relationships to further the objectives of the Law Library. The incumbent supervises a group of employees, coordinating and directing their activities and providing administrative and technical supervision.

    Office of External Relations within the Law Library of Congress.

    The position description number for this position is 323853.

    The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

    The incumbent of this position will work a flextime work schedule.

    This is a supervisory, non-bargaining unit position.

    Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

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    Responsibilities


    Supervises a group of employees performing work up to at the GS-12 level.

    Performs the administrative and human resource management functions related to the staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and completes work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Prepares work improvement plans, recommending personnel actions as needed. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests.

    Responsible for advancing the objectives of equal employment opportunity (EEO) by taking positive steps to adhere to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or disability. Initiates nondiscriminatory practices for the area under his/her supervision in the following: (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all; (3) encouragement and recognition of employee achievements; (4) career development of employees; and (5) full utilization of their skills.

    Independently oversees all administrative management matters associated with programs, activities and operations. Participates substantively in discussions, meetings, and projects concerning the programs, operations, and policies of LLOC as they apply to the Office of External Relations.

    Performs long range analysis and planning and recommends implementation of program and policies where precedents are scarce and nonexistent. Proposes methods to improve quality and efficiency of programs and provides advice and recommendation, both orally and in writing.

    Develops criteria for evaluating the effectiveness of various outreach programs and makes recommendations to enhance and solve problems, based on a solid knowledge of the priorities of LLOC as well as the resource requirements, operational structures, and existing procedures within the office.

    Provides support for Law Library’s management team in various areas, including: 1) assisting in a variety of administrative matters; 2) tracking office resources available for addressing emerging or critical issues; 3) tracking the completion of performance and promotion reviews, providing management with status reports as necessary and appropriate; 4) providing input for the development of a plan for programs, events, and activities that draws upon the strengths of the division/office and increases awareness of the division's assets; 5) assisting in the development and implementation of promotional and publicity campaigns for the division's programs and events; and 5) assisting with the scheduling, staffing and coordination of seminars; Attends confidential meetings with Law Library managers, monitors the progress of projects and assignments, assures deadlines are met, and informs managers of any difficulties encountered.

    Plans and implements marketing and communication strategies disseminating information about Law Library collections, publications, exhibits, programs, and services. Uses in-depth knowledge of Law Library operations and resources to provide information to Law Library stakeholders, including the Congress, the American people, and the global legal community. Determines the most expeditious and appropriate avenues for disseminating information to stakeholders and arranges for mass dissemination of information materials.

    Manages special projects for major agency office or program issues of broad impact for the division/office or LLOC. Undertakes or participates in special projects, ongoing analyses, investigations and initiatives that have high priority for high-level management. This involves producing complex analyses and written reports on administrative matters; organizing, developing, and implementing plans for specific projects as assigned by management; serving on special committees, attending workshops, or other gatherings; and conducting program reviews. Assists in developing, organizing, and implementing short- and long-range service unit plans. Conducts periodic evaluations of ongoing functions to ensure the office meets LLOCs' stated program goals, and identifies areas where operational efficiency can be enhanced. Takes general suggestions from management and develops and implements reports and recommendations for improvements in manuals, operating procedures, or data management in alignment with LLOCs' goals and procedures

    Travel Required

    Not required

    Supervisory status

    Yes

    Promotion Potential

    13

    Who May Apply

    This job is open to…

    Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

    Questions? This job is open to 1 group.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/473211700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.