The incumbent is the resident expert on all procurement processes and contracting actions. The incumbent performs duties as a Contracting Officer, assigning all requests for purchase actions and measuring completion using Procurement Action Lead Time (PALT) as the measurement, among other metrics, to ensure contracting specialist and buyers complete awards timely and remain current. All actions must comply with current Department of the Navy and Department of Defense (DoD) NAF policies. Incumbent must have knowledge of/experience with purchasing procedures for petty cash, blanket purchase agreements and orders, MOA’s/MOU’s, departmental purchase orders, solicitations, a variety of contract types and credit card orders. Key job elements include, but are not limited to the following:
Acquisition Planning: Provide guidance and support to technical managers in the planning and acquisitions and development of acquisition strategies and schedules. Act as the focal point for preparation and review of solicitation documentation and act as a major participant in source selection procedures.
Contract Negotiation: Act as leader in proposal review process and has ultimate responsibility for negotiation of financial, legal and work scope aspects of contracts to ensure that resulting contracts/agreements/orders are consistent with program needs, established NAF contracting procedures and Federal practices.
Contract Administration: Perform administration of assigned contracts/actions through the monitoring of the technical, schedule, scope and financial status and provide guidance to managers regarding compliance to contract requirements/needs or involving appropriate corrective actions to current efforts. Ensure compliance with procurement policies and procedures, execute sound business judgment, comply with regulatory guidance and obtain required approvals (at all contracting levels).
Contract Documentation: Responsible for the preparation and/or compliance of accurate and complete documentation regarding contractor selection (sole source approvals), contract terms (negotiation memoranda), related administrative issues (including financial data) and formal contractual documentation. The incumbent provides input to planning documents that reflect current policy. Ensure all NAF procurement functions meet required benchmarks and operating standards while complying with policy and guidance as outlined in the NAF procurement manual (USNAINST 7010.2C)
Professionalism: Maintain currency and proficiency with constantly changing procurement laws, regulations, instructions, procedures, and decisions relating to USNA unique acquisitions and adhere to NAF acquisitions policies regarding appropriate and efficient implementation of them.
Supervisory Duties: Supervise two to six contracting specialist/purchasing agents/buyers/representatives. Trains personnel under direct supervision and within other NAFs to ensure they remain current on regulations and policies. Plan work schedules, assign work actions using the Procurement Action Lead Time (PALT) as a metric to ensure even distribution of workload, determine priorities in work assignments to ensure functional benchmarks are met with adherence to NAF policy and procedures. Plan, help develop and execute an Individual Development Plan (IDP) for each employee to include developmental goals, professional training, education and work performance goals. Evaluate employees for promotion, status change, awards, disciplinary actions and separation.