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    Summary

    The VA Black Hills Health Care System (VA BHHCS) is located in the beautiful Black Hills of Western South Dakota. South Dakota has No State Income Tax, has been named one of the Happiest and Safest States in the nation, is home to Top Ten Scenic Drives and Top Ten National Forests, features an Outdoor Life's Top City for Outdoor Enthusiasts and hosts the legendary annual Sturgis Motorcycle Rally.

    VA BHHCS is where we live and work in rural small town settings, only minutes from Rapid City's shopping, dining, cultural, and entertainment venues. We offer rich history, including Mammoths and Prehistoric Civilizations, the 7th Cavalry, Deadwood, and Mount Rushmore. The Black Hills experiences more sunny days than Miami or Honolulu, ensuring year round outdoor recreation. Hiking, fishing, rock climbing, canoeing, water skiing, golf, snowmobiling, hunting, camping, downhill and cross country skiing, motorcycling--the opportunities are endless. The Black Hills includes stunning landscapes such as Harney Peak, Bear Butte, the Badlands and the Needles Highway. When it's time for civilization, you'll find the Black Hills hosting local and national theatre groups, movie companies, national pow wow competitions, international dance troupes, symphony orchestras, and a variety of entertainers. Sports enthusiasts will find auto races, college sports, semi-pro hockey, and some of the best in rodeo. 

    We are currently seeking a dynamic leader for our Program Support  Assistant (OA) position.    VA BHHCS is a multi-campus health care system, with approximately 1100 employees, providing primary care, acute medicine, surgery, behavioral health, nursing home and domiciliary care from medical centers located at Fort Meade and Hot Springs, South Dakota as well as a staffed Community Based Outreach Clinic in Rapid City and numerous contracted and staffed clinics in Western South Dakota, Northern Nebraska and Eastern Wyoming.

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u),  Contact the Agency Contact on the last page of the JOA for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

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    Responsibilities

    This position is located in the Education Service, VA Black Hills Health Care System, and reports to the Director of Education/DLO. The incumbent provides program support and coordination for the Graduate Medical Education (GME) program.  Major Duties include but not limited to, Performs administrative and coordination duties for the Graduate Medical Education program. This requires a thorough knowledge of all education functions and of the GME program.  Gathers, compiles and analyzes required information for the GME staff in connection with projects on which he/she is working. Acts as a liaison providing accurate advice on programs, procedures, reports, requirements and other matters necessary to implement the GME program policies, directives and instruction.  Receives, schedules, refers, and contacts members of the staff and persons outside the agency ranging from other educational entities to the general public.  Receives telephone calls and visitors, referring them to staff members as appropriate, personally handling many requests for information.  Processes incoming and outgoing Graduate Medical Education program materials including correspondence, reports, memoranda, and other forms of written communication.  Prepares recurring reports.   Develops standard or form letters and replies to inquiries. Compiles necessary information from various sources as requested for inclusion in organizational reports.  Distributes mail to assigned education staff. Provides program support functions for the Graduate Medical Education program.  This includes such support work as collection, completion, and/or tracking of data and program information. Coordinates conferences/meetings/events sponsored by the Graduate Medical Education program making necessary arrangements for conference rooms, materials, refreshments, etc.  Compiles materials for the conference/meeting/event, notifies participants of topics, and provides all logistical support for successful event. 

    Serves as recorder as needed for meetings. Arranges the logistics for routine and special meetings. Transcribes notes, distributes minutes and independently notes and initiates follow-up on necessary action arising from these meetings.  

    Work Schedule: Part time 20 hours a week 40 hours a Pay Period.  Tour of Duty is Mon and Tue 7:30am-4:00pm and Wed 7:00am-11:30am

    Work Location: Fort Meade, SD, VA Black Hills Health Care System

    Position Description Title/PD#: Program Support Assistant (OA), 202410

    NOTE: This is a TERM appointment not-to-exceed 3 years. Term appointments are non-status, nonpermanent appointments of limited duration (more than 1 year but no more than 4 total). Term employees are eligible to earn leave and generally have the same benefits as permanent employees including health and life insurance, within-grade increases and Federal Employees Retirement System and Thrift Savings Plan coverage. Term appointments may be extended without further competition (up to the 4 year maximum). The appointment to a Term position does not confer eligibility for promotion or reassignment to other positions or the ability to be non-competitively converted to permanent employment. 

    Travel Required

    Occasional travel - Travel may be required on occasion to other sites

    Supervisory status

    No

    Who May Apply

    This job is open to…

    Status Candidates (Merit Promotion and VEOA Eligibles)

    Questions? This job is open to 2 groups.

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/471507700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.