MAJOR DUTIES: (Detailed duties are on the Position Description available at the Human Resources Office)
The purpose of the position is to
oversee and ensure the accomplishment of work performed in the areas of
personnel management and administration.
The incumbent works under the direction of the Officer in Charge (OIC)
or Personnel Officer.
DUTIES AND RESPONSIBILITIES:
(1) Plans, organizes, and administers the
military personnel program for the organization. Assists in the preparation for and executes
command level inspections in the area of personnel and administration. Identifies trends and conducts analysis of
subordinate feeder information, recurring required reports, findings of
assistance visits and inspections, and develops recommendations. Manages the military staffing,
classification, assignment and utilization of battalion personnel in accordance
with authorized manning documents.
Accomplishes or reviews a variety of military personnel transactions
including appointments, enlistments, separations, promotions, duty assignments,
transfers, medical evaluations, line of duty actions, security clearances,
awards and decorations, retirements, etc., and forwards actions to a higher
level military personnel office.
Provides guidance, reviews, and monitors the timely completion of
(2) Implements the enlisted promotion system at
the command level. Establishes suspense
dates for subordinate organizations for the completion and submission of
packets. Reviews packets prior to
submission to higher headquarters for quality and completion. Validates the preliminary enlisted promotion
consideration list to ensure all personnel eligible for consideration are
included and submits any changes to the state level enlisted promotion
manager. Coordinates and publishes all
requirements for battalion level enlisted promotion boards as required.
and coordinates health service support.
Monitors the status of all physicals within the command and ensures
appropriate scheduling and completion.
Coordinates the completion of annual medical certification requirements
and periodic vaccinations. Ensures the
completion of and reviews line of duty investigations. Provides technical guidance to subordinate
unit administrative personnel in the preparation of formal and informal line of
duty investigations. Functions as an
advisor to the investigating officer and the command in the execution of formal
line of duty investigations. Reviews
and/or prepares the packets required for submission to the medical review and
(4) Prepares and forwards required documentation
or officer promotion packets for required state and federal board actions. Conducts individual records review with the
affected officer and makes modifications in preparation for upcoming officer
(5) Provides advice and assistance to the
commander and staff pertaining to military personnel administration. Interprets and implements Department of
Defense, Department of the Army, Major Command, National Guard, and state
regulations, policies and precedents pertaining to the full range of personnel
actions. Researches and resolves the
most difficult military personnel problems and questions, including those where
guidance is only partially relevant or is incomplete.
(6) Provides guidance to subordinate unit
personnel about benefits and entitlements, career and bonus programs,
educational, retirement, and other benefits.
Assists applicants and evaluates qualifications for officer appointment
and provides administrative support in the preparation of appointment packets. Renders authoritative explanations of
regulations, methods, procedures, and exceptions involved in individual
cases. May provide assistance to
soldiers and dependents concerning benefits and entitlements. Ensures military personnel records are kept
current and accurate, and contain the proper supporting documentation.
(7) Reviews or assembles supporting documentation
required at higher levels when processing actions such as involuntary order to
active duty, courts martial, fraudulent enlistment, non-selection for
retention, administrative discharges, etc.
(8) Monitors and reviews copies of unit reports
furnished by higher level military personnel offices to identify trends and
assist with the management of personnel readiness within the organization. Reviews and submits source documents for
military personnel records and retirement accounting.
(9) Performs various administrative duties
relating to military personnel involving the composition and distribution of
correspondence, publications, reports, orders, etc. Serves as the file systems manager for the
battalion. Identifies and maintains the
publication requirements and accounts for the organization and subordinate
elements. Functions as the mail control
officer for the organization including postage accounts and duplication
other duties as assigned.