The Law Technician for Inventory and Physical Controls is supervised by the Chief, Collection Services Division, Law Library of Congress. The incumbent ensures accountability of receipts by timely check-in of each serial or monographic piece received directly in the Law Library within a prescribed number of days following receipt. Records are created in the Integrated Library System (ILS) at point of check-in, as needed, to expedite processing. Incumbent ensures collection security and improved tracking of items by pin and linking and bar coding serial issues being bound and by masking holdings in the public catalog record displays. Incumbent also conducts physical inventory retrospectively on items added to the Law Library collection before the ILS was implemented in August 1999.Learn more about this agency
PHYSICAL REQUIREMENT: The work requires significant physical acumen to shelve, shift, lift, and carry large amounts of materials. The employee must be consistently able to stand, walk, lift, carry, bend, reach, stoop, and push/pull heavy carts in order to process, manage, and maintain a very large and complex specialized collection.
The position description number for this position is 64208.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a non-supervisory, bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
Inputs, searches and maintains inventory and/or bibliographic control information for the Law Library's collection. Proficiency in using information technology to process, manage, maintain, track, and identify a voluminous and highly complex acquisition and distribution system of all different types of legal material.
Records receipts for serials, monographs, or supplementary pieces in any format, bound or unbound, on the appropriate entry in the ILS. Check-in processing may require searching for titles in the ILS Acquisition Module serial check-in system and then accessioning the piece. If not found, searches for correct bibliographic title in the ILS Cataloging Module. Determines call number, shelf assignment, and edits or creates holding records as needed. Creates separate component in serials check-in for each distinct part of a title.
Bar codes any bound item checked-in, creates an item record for that piece, and pin and links bar code into the ILS. Creates call number labels and applies labels to spines of bound volumes or unbound pieces as directed. Completes other steps to establish LC ownership, such as stamping, book plating and targeting each volume.
Applies knowledge of the full range of library rules, procedures, and operations to resolve a wide variety of problems relating to managing, maintaining, securing and preserving a voluminous and complex legal and government document collection of approximately 2.09 million items. Demonstrates initiative in recognizing and solving problems, inconsistencies, and errors in piece identification and labeling before such items reach final destination. Resolves a wide variety of problems such as duplicate entries, additions or changes to treatment decisions and selection decisions, records or updates call numbers, adds, changes or removes reference assignments, consolidates holdings or claims missing issues.
Creates item records in the ILS Cataloging Module for all volumes collated when loose issues are prepared for binding. Places a bar code on the newly collated volume for binding, links that bar code to the item record in the ILS, and sets the status of this item to reflect "At Bindery". Updates the holdings records for the appropriate set to reflect this newly bound volume(s). Working in the ILS Acquisitions Module, takes the appropriate steps to suppress from public display in the OPAC Module the listings for the loose issues being bound.
Conducts physical inventory of items already held by the Law Library prior to the implementation of the ILS in August 1999, including verification of title, call number and pin and linking in the ILS of all copies held. Changes item record status from "In Process" to "Not Charged" when the item is received in the Law Library. Also changes item record status to indicate volumes withdrawn from the permanent collection. All actions are intended to maintain the integrity of the data in the ILS and OPAC.
Performs special searches of various computer and card catalogs and files to locate and/or verify receipt, location, and internal distribution of legal and government document publications. Ensures bibliographic and/or acquisitions data elements are accurate and input into software applications reflecting item level control of the material. Participates in various library functions, such as the development, management, maintenance, security and preservation of the Law Library's legal and specialized government document collections.
Performs complex searches to identify the relationship of the piece in hand to the collection as a whole. Follows a substantial number of pertinent instructions concerning the recognition and comparison of dates, authors, titles, etc.
Independently locates items not readily available on shelf. Performs searches in all print and electronic catalogs for general and special collections of all types of legal and specialized government documents. Checks shelf to locate material. Checks to determine if item has been charged to a location within the library. Verifies entry in the print and/or electronic shelf list(s) and/or inventory control files, and consults the full range of technical library tools, reference and bibliographic sources of all types, and the entire spectrum of printed and computerized card catalogs and files to determine and ensure the accuracy of information contained in the inventory control systems.
Who May Apply
This job is open to…Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
Job family (Series)
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/462501100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.