About the Agency
This position is located in the Smithsonian’s National Museum of African American History and Culture (NMAAHC). The National Museum of African American History and Culture is the largest national museum for the study and exhibition of African American history and culture. Its primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct scholarly research designed to make significant contributions to the body of knowledge in the field of African American history, to publish findings for both scholarly and general audiences; and to interpret historical developments through public exhibits and programs as well as digital content.
Performs a variety of financial, contracting, procurement and administrative duties including:
- providing procurement support for government credit card purchases, and purchase orders/contracts for custom or commercial goods and services; tracking procurement progress, shipment, and delivery; assisting staff in procurement activities, such as market surveys; providing monthly and annual expenditure reports; utilizing programs which support procurement transactions, including data entry;
- obtaining office supplies and equipment; preparing and processing travel arrangements/vouchers; submitting time and attendance; preparing reports; reconciling purchase card transactions; maintaining office files and calendars, and conference set-ups using various automated systems;
- reviewing and editing official correspondence, internal memoranda, reports, briefings slides, and other documents prepared by senior staff for correct format, grammar, spelling, and punctuation prior to submitting for signature or distribution;
- making arrangements for conferences, briefings, and meetings; establishing locations; ensuring audio-visual equipment is available; coordinating with attendees and ensuring materials are prepared and received prior to meetings;
- following up on commitments at meetings and summarizing meeting notes for use by appropriate management officials; and
- entering and tracking income and expenditures; analyzing and reconciling accounts; ensuring accounting reports are received; verifying and reporting discrepancies.