This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Procurement Technician

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:SAOC11-STD-14-VO1199021-BU

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$39,357.00 to $51,164.00 / Per Year


Thursday, August 28, 2014 to Friday, September 19, 2014




Full Time - Permanent


1 vacancy in the following location:
Indianapolis, IN View Map


ALL STATUS (current/former federal employees, eligible veterans, special hiring authorities)


Public Trust - Background Investigation




OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?


Tour of Duty: 8:00 a.m. - 4:30 p.m.

Position Description Title/PD#:  Procurement technician/PD#09014A

Compressed/Flexible Schedules: Unavailable

Telework: Unavailable 

This recruitment is for one position with Service Area Office Central (SAOC), Network Contracting Office 11 (NCO11).

Special Employment Consideration:  VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more.


  • Occasional Travel
  • 1-5 Nights Per Month


  • No


  • You must be a US citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.


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PD #09014-A
Maintains item and vendor files in IFCAP (Integrated Funds Control, Accounting, and Procurement). Works within established policies and procedures to complete a wide variety of administrative tasks (e.g., performing market research, pre-award surveys, past performance reference checks). Coordinates the background investigation process for contractor employees, including the tracking of all requests for investigation. Works with the Contracting Officer and Contracting Officer's Technical Representative (COTR) to ensure that applicable contractor employees submit the documentation required for the investigation and then tracks the process through adjudication. Operates within established policies and procedures to complete a wide variety of administrative tasks (e.g., constructing new contract files, reconstructing incomplete contract files, reviewing contract files for completeness against established indexes and checklists, etc.). Maintains the electronic files in e-CMS (Electronic Contract Management System). Performs as recorder at bid openings, including preparation of bid abstracts ensuring confidentiality and accuracy of all documentation. Periodically assists the procurement staff in producing a management information report on the status of the Advanced Procurement Plan. Provides the training materials and ensures that training certificates are obtained from each contractor employee. Recommends payment or nonpayment of contracting invoices based on evaluation of contractors' progress and initiates paperwork process. Gathers and organizes solicitation information as requested by the procurement staff (e.g., documentation required for pre-bid meetings, wage rate requests, etc.). Prepares for signature, distributes and files routine administrative documents at the request of the acquisition staff. Performs contract follow up duties.


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To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.

Time-in-grade: Applicants who are current Federal employees or who have held a GS grade anytime in the past 52 weeks must also meet time-in-grade requirements.

Specialized Experience: Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge and skill sufficient to independently perform numerous tasks and assignments to completion simultaneously. Knowledge and skill to perform standard mathematical calculations. Knowledge of Federal Procurement regulations as they apply to contract solicitation and administration. Knowledge of construction and service contract types, sole source contracts, small purchase procedures, requests for quotations and requests for proposals. Knowledge of Davis-Bacon and Service wage rates and their applicability of the various geographical areas within the region.

There is no educational substitution for the GS-07 level.

Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at

You will be rated on the following competencies based on your application for this position:

Competency 1 - Ability to read and interpret regulations and written policies related to procurement activities.

Competency 2 - Ability to research and resolve purchasing problems.

Competency 3 - Knowledge of computer systems, VISTA, Electronic Contracting Management System (eCMS), Financial Management, Fedbizopps, Microsoft Office Programs, including the use of these programs to develop statistical reports. 

Competency 4 - Ability to communicate with a wide range of contacts including internal and external customers to provide guidance on procurement related issues, obtain pricing information and quotes, and follow-up on delinquent deliveries.

Competency 5 - Ability to independently perform numerous tasks and assignments to completion simultaneously.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.  

APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.

Foreign Education:  To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

PHYSICAL REQUIREMENTS:The work may require some physical effort such as standing, walking, bending, or sitting. There are no special physical demands.

Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit



Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


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You can review our benefits at:

VA offers a comprehensive benefits package.  This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. 


The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP)  provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified for this vacancy.  Information about CTAP and ICTAP eligibility is on OPM's Career Transition Resources website at

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

Placement Policy:  The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

This job opportunity announcement may be used to fill additional vacancies.


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To apply for this position, you must complete the View Occupational Questionnaire and submit the documentation specified in the Required Documents section below. 

The complete Application Package must be submitted by 11:59 PM (EST) Friday, September 19, 2014 to receive consideration.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

2. Click Submit My Answers to submit your application package.

NOTE:  It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.

To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. 




The following documents are required:

  1. Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information). 

  2. If you are a current or former Federal employee, you must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note: Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50.
  3. To receive consideration as a Veteran you must provide legible copies of your DD-214, member 4 copy or another copy that shows all dates of service as well as character of service (honorable, general, etc.) or a statement of service signed by the commander or you will be deemed INELIGIBLE.  Note: More than one DD-214 may be needed to show all dates of service.

  4. Performance Appraisal - This document is optional for all applicants.

  5. Military Spouses must submit: Marriage Certificate. Copy of the sponsor's permanent change of station orders showing you as an authorized dependent or when the veteran is unemployed and is rated by appropriate military or Department of Veterans Affairs authorities to be 100 percent disabled and/or unemployable. Statement that spouse preference is requested for this vacancy and has not previously been used to obtain a position in the commuting area.

Use this checklist to ensure you have included other documents required for your application.  You will not be contacted for additional information.


Faxing Applications or Supporting Documents:

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site:
Fax Options.  The Vacancy ID of the job opportunity announcement is  1199021.


NOTE:  If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.


Phone: (866)941-6416
Agency Information:
SAO Central
SAO Central Region
708 S Third St
Suite 108
Minneapolis, MN


Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your résumé and supporting documentation will be made and compared against your responses to the occupational questionnaire. Please follow all instructions carefully. Errors or omissions may affect your rating or result in your name being removed from further consideration.

INCOMPLETE APPLICATIONS will receive a rating of ineligible due to missing forms. Request for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be responsible for incompatible software, fax transmissions, delays in mail service, etc.

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