This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Assistant Facilities Operations Specialist

Agency:Smithsonian Institution

Job Announcement Number:14R-JC-298848-DEU-OFEO

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$63,091.00 to $98,305.00 / Per Year

OPEN PERIOD:

Wednesday, August 20, 2014 to Tuesday, October 7, 2014

SERIES & GRADE:

GS-1640-11/12

POSITION INFORMATION:

Full-Time, Permanent - Federal

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

FEW vacancies - Washington DC, DC View Map

WHO MAY APPLY:

This position is open to all U.S. Citizens or U.S. Nationals. Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement #14R-JC-298848-MPA-OFEO.

More than one selection may be made from this announcement.

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

Yes

JOB SUMMARY:

About the Agency

This position is located in the Office of Facilities Management and Reliability (OFMR), Office of Facilities Engineering and Operations (OFEO), Smithsonian Institution. The employee leads or assists with building/facilities management to include daily facilities operations and maintenance functions, and manages a large staff of employees for a large facility or group of facilities (such as a museum or complex building).

KEY REQUIREMENTS

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

DUTIES:

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  • Plans and carries out building management and facilities operations and maintenance duties.
  • Supervises from 15 to 100 permanent Smithsonian employees (i.e., building services workers, equipment operators, maintenance mechanics, crafts and trades, administrative staff, operating engineers), as well as contractor services. Develops and plans staffing requirements, work schedules, priorities, training, and evaluations of all subordinate staff.
  • Strategizes and coordinates information from the automated facility system to include manager reimbursable work, work tickets, and requests for building services for the tenants of units.
  • Updates and obtains reports and performs analyses through the use of the automated database system.
  • Provides oversight of coordination for receiving, evaluating, directing, processing, and following up on all work requests from occupants. Reviews all work requests for consistency with facility standards and policy in regards to safety, security, design and appearance, facility engineering, and collections management.
  • Provides information and liaison regarding physical plant programs and related matters to occupants of facilities, the Smithsonian at-large, and visitors.


QUALIFICATIONS REQUIRED:

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Experience:

Grade 11: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-9 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as doing administrative management, leadership, communication, and facilities management to include cleaning, and providing overall building maintenance and customer service for the tenants/occupants.

Grade 12: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-9 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as performing facilities management to include operations and maintenance, communication, health and environmental safety, project management, leadership, and property control.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education:

Grade 11: Ph.D. or equivalent doctoral degree

or

3 full years of progressively higher level graduate education leading to such a degree

or

LL.M., if related

Such education (i.e., engineering, industrial arts, property management, or business administration) must demonstrate the knowledge, skills, and abilities necessary to do the work.

One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement.

Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.

Grade 12: There is no education substitution at this grade level.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.


Qualification requirements must be met within 30 days of the job announcement closing date.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  • Knowledge of Facilities Management principles, issues, methods, and problems related to building management and facilities operations and maintenance for facilities with heavy public visitation.
  • Ability to supervise, manage, and motivate a diverse range of personnel.
  • Knowledge of techniques involved in facilities management including building maintenance and operations, cleaning, and construction.
  • Skill in the development, implementation, application, and maintenance of computerized methods of planning, financial management, facilities management, and environmental control systems.
  • Ability to communicate clearly and concisely in writing to prepare reports, memos, and emails.
  • Ability to communicate clearly, concisely, and persuasively orally to present and explain facility management services and programs.
Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria: Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above. Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above. Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree. This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position. Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here.


HOW TO APPLY:

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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


REQUIRED DOCUMENTS:

Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.

AGENCY CONTACT INFO:

John Chiu, Jr.
Phone: 202-633-6344
Fax: 571-258-4052
TDD: 202-633-6409
Email: chiuj@si.edu
Agency Information:
SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
20013-7012
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

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Job Announcement Number:

14R-JC-298848-DEU-OFEO

Control Number:

378950800