This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Museum Technician (Copyright) - Pathways Internship

Agency:Smithsonian Institution

Job Announcement Number:14R-JC-299597-DEU-SAAM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$42,631.00 to $55,421.00 / Per Year


Wednesday, August 20, 2014 to Friday, October 17, 2014




Full-Time, Federal. - May be extended based on Agency needs. May Confer eligibility to convert non-competitively.




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U.S. citizens. This position is part of the Pathways Program and is open to individuals who have been accepted for enrollment or are enrolled and seeking a degree (i.e., diploma, certificate) in a qualifying educational institution on a full or half-time basis.

More than one selection may be made from this announcement.


Public Trust - Background Investigation




About the Agency

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

The Smithsonian Pathways Internship Program replaces the Student Career Experience Program (SCEP) and Student Temporary Employment Program (STEP). This program provides students enrolled in a wide variety of educational institutions (i.e., high school, graduate level, etc.) with opportunities to work in agencies and explore Federal careers while still in school and get paid for the work performed. Students who successfully complete the program may be eligible for conversion to a permanent job in the civil service.


  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.
  • Must be enrolled or accepted into a qualifying academic program.
  • Educational enrollment MUST be on a half-time or full-time basis.


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  • Confers with other offices to identify necessary materials, uses and timing. Researches materials, object or topic to determine copyright and clearances. Corresponds with rights owners and obtains image or files and permissions to reproduce. Monitors agreements and ensures terms are fulfilled. Reviews image files and proofreads copyright and credit line information.
  • Prepares purchasing documents and signed agreements. Works with SI Office of Contracting to develop or review templates and signed agreements. Calculates costs and monitors expenses.
  • Maintains spreadsheet or database of permissions terms and status. Tracks rights by multiple categories. Serves as central repository for permissions history and legal documentation.


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Completion of 1 full academic year of graduate level education or Eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree.

One full academic year of undergraduate; graduate; vocational; trades; technical or high school education is the number of credit hours determined by the college, university or school to represent 1 year of full-time study. The high school curriculum must be approved by a State or local governing body. All education beyond high school must be accredited by an accrediting body or organization recognized by the U.S. Department of Education.

Or Experience:

You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-5 level in the Federal Service or comparable pay band system. For this position Specialized Experience is defined as coordinating work processes in a museum, obtaining and coordinating reproduction rights and permissions for publication or exhibition-related materials, developing and reviewing legal documentation and signed agreements, and maintaining and monitoring records of terms and expenses.

Please note that you need to have a degree in art, history, or museum studies in order to be converted to a permanent Federal position in the Museum Specialist and Technician 1016 series.

Program Requirements:

  • Must be in good academic standing.
  • If selected must sign a Student Pathways Participant Agreement, furnish course registration at the start of each school term, and provide verification of academic status (transcript) at the end of each academic term.
  • Must be able to complete the required occupation-related work experience (640 hours) prior or concurrently with the completion of the course requirements for the degree.
Qualification requirements must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  • Knowledge of copyright laws and procedures.
  • Knowledge of museum operations.
  • Ability to organize information and processes.
  • Ability to proofread and verify information.
  • Knowledge of procurement procedures.
  • Knowledge of computer software, (especially collections management software and spreadsheets).
Application of Veterans' Preference: This process does not add Veterans' Preference points or apply the "rule of three," but protects the rights of Veterans (including those who have a compensable service-connected disability of at least 10 percent except when the position being filled is scientific or professional at the GS-9 grade level or higher) by placing them ahead of non-preference eligibles.

Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here.


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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


John Chiu, Jr.
Phone: 202-633-6344
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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