Job Title: Budget AnalystJob Announcement Number: 14-0256-DOT
Agency: U.S. Agency for International Development
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Wednesday, August 20, 2014 to
Wednesday, September 3, 2014
SERIES & GRADE:
Full Time -
1 vacancy -
District of Columbia, DC View Map
WHO MAY APPLY:
USAID employees currently in a permanent (career or career-conditional), competitive, civil service position, including those eligible under the Career Transition Assistance Program (CTAP).
About the Agency
This position is located the USAID headquarters in the Ronald Reagan Building & International Trade Center, at 1300 Pennsylvania Ave., Washington, DC, within close proximity to metro access. The position is in the Bureau for Management's Office of Management Policy, Budget and Performance, Budget Division, (M/MPBP/BUD). The incumbent will be responsible for developing and maintaining the Agency’s operating expense budget and day to day financial activities and processes. He/she will be involved in the strategic budget process and the overall strategic plan for the Agency.
- Relevant Experience (see Qualifications below)
- Must be able to maintain a security clearance
- Males born after 12/31/1959, must be registered with the Selective Service
DUTIES:Back to top
The incumbent will be responsible for:
GS-9- Provides support and assists in review and coordination of accounting documents and apportionments, allocations and operating budgets;identifies differences
between current spending and the projected estimate;recommends adjustments to accommodate future needs.
GS-11- Assist program managers and the budget staff at USAID headquarters and overseas Missions with budget and financial obligations;monitors, tracks, and reports on budget and program obligations;assures that program funding data is entered correctly into USAID's financial management system for assigned areas and comply with OMB;conducts annual year-end-closing activities, and performs reconciliation with accounting;reviews and coordinates accounting documents that reflect relatively stable budget execution activities, such as obligations, payments, corrections, adjustments, receivables, apportionments, and allotments;analyzes weekly, monthly, quarterly, and annual financial reports of obligations and expenditures;identifies differences between proposed changes to operating programs and projected spending for those programs.
GS-12 - Serves as liaison between program managers and the Budget staff at USAID headquarters and overseas missions. Monitors, tracks, and reports on program obligations; assures that funding data is entered correctly into USAID's financial management system for assigned areas and comply with OMB;conducts annual year-end-closing activities, and performs reconciliation with accounting;analyzes and identifies relationships between projected major major program changes and the projected budget;forecasts shortfalls and actions necessary to accommodate the budget changes or agency operations;prepares special analyses of fund expenditures;evaluates or determines the effect of cost and program changes on the budget execution process;reviews and coordinates accounting records and prepares apportionments, allocations, and operating budgets;monitors, tracks, and reports on program obligations;assures that program funding data are entered into agency financial system correctly and for regulatory compliance;conducts annual year-end closing activities and reconciles with accounting records.
QUALIFICATIONS REQUIRED:Back to top
You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the next lowest grade level. One year of specialized experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience include:experience in monitoring, evaluating and tracking budget actions;analyzing expenditures verses commitments;reprogramming funds within assigned operating programs;experience analyzing and identifying relationships between projected major programs changes and the projected budget;conducting annual year-end closing activities and reconciles with accounting records;forecasts shortfalls and takes actions necessary for reprogramming funds to accommodate major changes to program budgets or organizational components.
For GS-09 is experience in reviewing or interpreting instructions on guidance for the development of budget estimate, analyze and evaluate the effects of changes inprogram plans, resolve a range of budgetary problems.
For GS-11 is experience including budgetary methods, practices, procedures, and regulations which apply to the assigned budgets; and experience developing recommendations for budgetary and experience performing basic arithmetic calculations, averages, and percentages.
For GS-12 is experience including the budget process such as preparing detailed budget estimates, justifications and budget execution plans; compiling cost figures; monitoring the rates of obligations and expenditure of funds; completing a variety of unrelated budget forms, documents, and reports; providing advice and recommendations to managers.
Time-in-grade requirements must be met by the closing date. This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.
Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service. For information on how to apply and what documents to submit as a CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp.
HOW YOU WILL BE EVALUATED:
We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100. You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the competencies listed on this vacancy announcement.
In order for your application to be considered, you must meet the following Competencies by the closing date of this announcement: Please be advised that a narrative to the Competencies are not required, but they must be displayed within your resume.
Technical Competence – Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one’s job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
Financial Management - Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
Planning and Evaluating - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
Strategic Thinking - Formulates effective strategies consistent with the business and competitive strategy of the organization in a global economy. Examines policy issues and strategic planning with a long term perspective. Determines objectives and sets priorities; anticipates potential threats or opportunities.
Written Communication - Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.
Oral Communication – Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
To preview questions please click here.
HOW TO APPLY:Back to top
Applications for this position are being processed through this on-line applicant assessment system that has been specifically configured for US Agency for International Development applicants. To begin the application process, please click on the "Apply Online" button to the right. All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, membership in an employee organization, or any other non-merit factors. USAID provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process. The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:30 p.m., Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.
Step 1 - Create or Upload a resume with USAJOBS (www.usajobs.gov) - We suggest you go to the end of the Qualifications & Evaluation section of the job announcement to preview the online questions that you will answer in Step 3. You may need to customize your resume to ensure that it supports your responses to these questions. - You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.
Step 2 - Apply Online Click the "Apply Online" link of this announcement and then select the resume you wish to submit with your application. You will be redirected to the USAID's CareerConnector website to complete the application process.
Step 3 - Answer the Online Questions and Submit Your Online Application If this is your first time on USAID's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.
Step 4 - Review and Confirm Your Submission You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.
Step 5 - Submit Required Documents You can submit any required documents (discussed below) by document upload or fax. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit. Document Upload: You may upload supporting documents in one of two ways: 1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. Or 2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you have located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded. In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS. Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions. The fax number will be on the coversheet.
- Resume showing relevant experience.
- Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code “1” (Career) or “2” (Career-Conditional Appointment ONLY), and type of position occupied.
- If you do not submit ALL of the required documents, your application will be considered as incomplete, and you will not receive further consideration.
WHAT TO EXPECT NEXT:
Applicants are evaluated using an automated applicant assessment system. After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.
You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status." You will receive final notification via email when this vacancy has been filled. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.