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This Position Is No Longer Available

Job Title:  Document Analyst
Department:  Judicial Branch
Agency:  U. S. Sentencing Commission
Job Announcement Number:  #14-10

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$42,631.00 to $67,787.00 / Per Year
Tuesday, August 19, 2014 to Monday, August 17, 2015
Full Time - Excepted Service Temporary NTE 1 Yr &1 Day
Many vacancies in the following location:
Washington DC, DC View Map
Open Until Filled. First Cut-Off Date For Review of Applications: September 9, 2014.
Not Applicable


The United States Sentencing Commission, an independent agency in the Judicial branch of the Federal government, was organized in 1985 to develop a national sentencing policy for the federal courts. The resulting sentencing guidelines structure the courts' sentencing discretion to help ensure that similar offenders who commit similar offenses receive similar sentences.

The United States Sentencing Commission is an independent federal agency in the Judicial Branch of government consisting of seven members appointed by the President and confirmed by the Senate and two non-voting ex-officio members. The agency staff consists of approximately 100 employees. The Commission develops and revises guidelines for federal district court judges to consider in sentencing offenders convicted of federal crimes. The Commission monitors and evaluates the use of the guidelines, conducts research and education programs on guideline application and sentencing matters generally, produces sentencing-related reports, and recommends improvements in federal sentencing practices and policies. Additional information about the Commission can be accessed via the Commission's website at


  • Not Required


  • No


  • U.S. Citizenship Required
  • Individuals must undergo a fingerprint background check.
  • Employees are required to serve a one year probationary period.


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The incumbent's daily activity will focus on analyzing electronic sentencing documents, extracting sentencing data, and accurately entering the information into an electronic database according to established criteria.  Duties include:

(1) Learning federal sentencing guideline application according to established procedures;

(2) Ensuring sentencing documents are received in a format that is approved and required by the Commission;

(3) Identifying and screening out non-guidelines cases mistakenly forwarded by the courts;

(4) Timely and accurately analyzing and processing documents relating to original sentences according to established procedures; identifying, interpreting, and extracting sentencing information and accurately entering data into an electronic database;

(5) Timely and accurately analyzing probation violations, supervised release violations,  and re-sentencing documents and accurately entering data into an electronic database regarding document status and updated sentencing information;

(6) Attempting to resolve database error messages before cases are completed; properly documenting issues, noting processing difficulties and identifying cases that need follow-up or resolution;

(7) Coordinating workflow with the document analyst manager to ensure organizational needs are met in a timely fashion;

(8) Complying with established office procedures, maintaining confidentiality and protecting the privacy and security of all federal sentencing documents and confidential court documents received, and;

(9) Completing special projects as directed by the document analyst manager.


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Applicants must have one year of specialized experience at the next lower grade level which is in or directly related to the line of work of this position, or experience that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of this position. 

Applicants must have excellent analytical and organizational skills.Applicants must have demonstrated work experience related to the mandatory requirements listed below and must address the qualification requirements in an attached cover letter.

(1) Knowledge of the types of sentencing documents used in federal criminal cases, the federal sentencing guidelines, and the federal criminal justice system.

(2) Ability to handle multiple assignments, focus on details, and produce precise work products in a timely manner to ensure deadlines are met.

(3) Knowledge and demonstrated data processing experience and knowledge of data quality assurance procedures.

(4) Ability to analyze federal sentencing documents, identify sentencing variables and interpret sentencing information with respect to the way the federal sentencing guidelines were applied in a particular case.

(5) Ability to interact successfully with staff at all levels and work effectively as a team member.


(1) Knowledge and demonstrated data processing experience.

(2) Knowledge of data quality assurance procedures.


The U.S. Sentencing Commission evaluates applicants through a structured interview. Applicants may also be screened for some jobs through a narrative/application review, and/or a preliminary telephone interview. Applicants who do not address the qualification requirements (mandatory and preferred) in his or her application materials as stated in the vacancy announcement are automatically disqualified from consideration and must re-apply before the closing date to be considered for employment.

The Office of Human Resources: (1) Reviews the applicant’s application to ensure the proper materials are submitted, (2) Ensures that the application addresses all of the qualification requirements (mandatory and preferred) as stated in the vacancy announcement; and, (3) Determines whether the applicant meets the qualification requirements for the particular position and notifies the applicant about the status of his or her application.

Applicants who meet the mandatory qualification requirements will be considered and their application materials will be forwarded to the screening panel for review. Applicants who do not meet the mandatory qualification requirements for the position are automatically disqualified from consideration. In addition, some applicants may be asked to complete a writing test or may be tested using various assessment tools not listed on the vacancy announcement to verify an applicant’s experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for consideration and selection.


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The Commission participates in the following federal benefits: The Federal Employees Health Benefits (FEHB) program; the Federal Employees Dental and Vision Insurance Program (FEDVIP), the Federal Employees Group Life Insurance (FEGLI) program, federal retirement, the Thrift Savings Plan (TSP), and the federal leave program. In addition, the Commission participates in the Judiciary’s Flexible Spending Program for dependent care, health care, and commuter reimbursement, the Judiciary’s Long Term Care Program, or government-wide Long Term Care Insurance Program, unemployment, and workers’ compensation benefits.

The Commission offers a monthly transit subsidy to employees who use mass transit to commute to and from work, subject to the availability of funds. The Commission offers alternative work schedules (AWS), which is a fixed work schedule that enables full-time employees to complete the basic 80-hour biweekly work requirement in less than 10 workdays. The Commission offers regular telework to employees in positions deemed eligible by the staff director and who meet the requirements of an approved telework arrangement in which an employee performs official duties at home or at an approved telework center in Reston, Virginia for the purposes of the Commission’s Telework Policy.




1. This position is in the excepted service and does not carry the tenure rights of positions in the competitive Civil Service.

2. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.

3. Selection for this position is contingent upon completion of OF-306, Declaration for Federal Employment during the pre-employment process and proof of U.S. citizenship or, for noncitizens, proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at: For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to

4. A background security investigation is required for all selectees. Appointment will be subject to a selectee’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. A background security reinvestigation or supplemental investigation may be required at a later time.

5. All new Commission employees must identify a financial institution for direct deposit of pay before appointment, mandated by the Federal Compensation Act.

6. All new Commission employees, those converted from a temporary appointment to a permanent appointment, and all rehired former Commission employees are required to serve a one year probationary period. The probationary period begins on the effective date of the employee’s appointment, conversion, or rehire.

7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.


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To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. Your complete application must be submitted by 11:50 PM (EST) on Monday, August 17, 2015 to receive consideration.

To begin, click Apply Online to create a USAJOBS account or log into your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package.

It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.

To verify that your application is complete, log into your USAJOBS account,, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



All applicants are required to submit the following supporting document type(s):
   ·Cover Letter

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Other Veterans Document


Faxing Applications or Supporting Documents:
You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document(s):

  1. To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 1194107.
  2. Fax your documents to 1-478-757-3144.


If you cannot complete the application package online, you may fax all of your materials. The complete application package must be submitted by 11:50 PM (EST) on Monday, August 17, 2015 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.


To complete the occupational questionnaire and submit via fax:

  1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.
  2. Print the 1203FX form,, follow the instructions and provide your responses to the occupational questionnaire items.
  3. Fax the completed 1203FX form, along with any supporting documents, to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


Nicole Webb
Phone: (202)502-4537
Agency Information:
United States Sentencing Commission
One Columbus Circle NE
South Lobby Suite 2-500
Washington, DC


Once the online questionnaire and required documents are received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made, qualified applications will be forwarded to the selecting committee for consideration. If further evaluation or interviews are required, you will be contacted.

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