This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:PROGRAM ADMINISTRATIVE SPECIALIST

Department:Department of Defense

Agency:Uniformed Services University of the Health Sciences

Job Announcement Number:NW40301-09-1190232K3884723D

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,146.00 to $67,787.00 / Per Year

OPEN PERIOD:

Monday, August 18, 2014 to Friday, August 22, 2014

SERIES & GRADE:

GS-0301-09

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

09

DUTY LOCATIONS:

1 vacancy in the following location:
Bethesda, MD View Map

WHO MAY APPLY:

United States Citizens

SECURITY CLEARANCE:

Q - Nonsensitive

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

This position is located in the Uniformed Services University of the Health Sciences (USUHS) F. Edward Hebert School of Medicine, Department of Medicine. The incumbent provides direct support to the Chair Department of Medicine in the management of faculty academic teaching selections. Also serves as the principle administrative point of contact for the academic appointment and promotion process.  Maintaining information for faculty members located at military and civilian teaching hospitals worldwide.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • You must be a US Citizen.
  • Must be registered for Selective Service, see Legal & Regulatory Guidance.
  • Suitable for Federal employment as determined by background investigation.
  • Selectee may be required to successfully complete a probationary period.
  • You must obtain and maintain a security clearance.

DUTIES:

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As a Program Administration Specialist duties include but are not limited to:

 

·       Providing Board Members with material necessary to carry out the selection of faculty appointed or promoted. 

·       Supporting management with the appointment of new faculty members (i.e. letters of recommendation, command approvals etc.) for the process of submission.

·       Compiling extensive documents into one file for the submission of academic promotion proposals.

·       Conducting annual reviews of teaching faculty to obtain promotion eligibility requirements for the Chairperson to evaluate.

·       Assembling material required for faculty appointments or promotions (i.e. letters of recommendation, command approvals etc.) for the process of submission.

 


QUALIFICATIONS REQUIRED:

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In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered.  Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

 

Your resume must show at least one full year of specialized experience equivalent to the next lower level (GS-07) in Federal service or equivalent public or private sector performing administrative program support (e.g., developing correspondence, travel arrangements, managing filing systems); assisting with the management of personnel; reviewing or monitoring academic programs; and using automated systems to make purchases, manage data or develop reports.

 

Education Substitution of experience:  Successful completion of a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or equivalent combination of specialized experience and education that equates to one full year. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

Additional qualification information should be obtained from the following Office of Personnel Management web site:

http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

 

PART-TIME OR UNPAID EXPERIENCE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

As part of the application process, you must complete and submit an occupational questionnaire.  To preview this questionnaire and determine if your experience matches the skills required for this position, click the following link:  View Assessment Questions.


EDUCATION:

Are you using your education to qualify? For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you must submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned).   See OPM's General Policies for information on crediting education.

 

Education completed in foreign colleges or universities may be used to meet the qualification requirements if the applicant can provide documentation indicating that the foreign education is comparable to that received in an accredited educational institution in the United States. It is the responsibility of the applicant to provide such evidence when applying for further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

 

REQUIREMENTS: 

·       Selectee is required to participate in the Department of Defense direct deposit of pay program.

·       A security clearance is a requirement of this position. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a position offer or removal.   If you possess a security clearance, please indicate the level and termination date in your resume.

·       Selectee may be required to successfully complete a probationary period.

·       A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

·       Selectee must be suitable for Federal employment as determined by background investigation.

·       Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov).

·       This position requires some walking, standing, bending and carrying light items such as books, papers and files.

 

HOW YOU WILL BE EVALUATED:

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies: 

 

1)   KNOWLEDGE OF ADMINISTRATIVE PRACTICES AND PROCEDURES.

2)   ABILITY TO SUPPORT ACADEMIC PROGRAMS.

3)   ABILITY TO COMMUNICATE ORALLY TO ESTABLISH EFFECTIVE PROFESSIONAL PARTNERSHIPS.

4)   SKILL IN THE USE OF OFFICE AUTOMATION (SOFTWARE, ACCOUNTING, TRAVEL OR TIMEKEEPING).

 

You will be rated under Category Rating procedures based on the extent to which your experience meets the Knowledge, Skills and Abilities for the position and rated as shown below.  Additional points are not added for veterans’ preference; however, preference is still applied. Applicants eligible for veteran's preference will receive selection priority over non-veterans.

 

If you meet the qualification requirements, your application will be placed in one of three categories:

 

Best Qualified - Candidates in this category possess exceptional skills and experience to exceed well above the

minimum requirements for announced position.

 

Highly Qualified -Candidates in this category possess good skills and experience above the minimum requirements

for announced position. 

 

Qualified- Candidates in this category meet the minimum experience requirements for announced position.

 

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

 

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.


BENEFITS:

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You can review our benefits at: http://www.secnav.navy.mil/donhr/Benefits/Pages/Default.aspx

Department of the Navy offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays and a 401K-type retirement plan. More information can be found at:

http://www.secnav.navy.mil/donhr/Benefits/Pages/Default.aspx



OTHER INFORMATION:

This Position is subject to Department of Defense Priority Placement Program.

 

This announcement may be used to fill additional vacancies.

 

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

 

The Department of the Navy uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify.


Federal Annuitant Information:

The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.  Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

 

Interagency Career Transition Assistance Program (ICTAP) Eligible: 

Current DON Interagency Career Transition Program (ICTAP) Eligibles: To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the well-qualified category or higher. For more information about ICTAP eligibility please review the following link: 

http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/ICTAP_Statement.pdf

Military Spouse Preference (MSP):

http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/Mil_Spouse_under_EO_13473.pdf

Veteran’s Preference Information:

http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/Vet_%20Preference_Statement.pdf



HOW TO APPLY:

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To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

 

To apply for this position, you must provide a complete Application Package which includes: 
- Complete Resume.
- Complete Assessment Questionnaire. View Occupational Questionnaire

- Other supporting documentation as required.  Please see the "REQUIRED DOCUMENTS" section to determine if there are other documents you are required to submit. 

 

Your complete application (resume, assessment questionnaire, and all supporting documents) must be submitted by 11:59 pm Eastern Standard Time (EST) on Friday, August 22, 2014

 

If more than one resume is received, only the last resume received and processed will be reviewed. 

 

If you upload your documents, do not fax the same documents.

Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account:  https://mydon.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position.  

 

If you are unable to apply online or unable to upload your supporting documents follow the directions located at: 

http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/Application_Info_How_to_Apply_via_Fax.pdf 

This Vacancy ID is 1190232.  

 

Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement.  All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.

 

** It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed is received, legible and accurate. 

HR will not modify answers/documents submitted by an applicant. **



REQUIRED DOCUMENTS:

The documents you are required to submit vary based on what you are claiming (i.e., applying as a veteran or disabled veteran, applying as a military spouse, etc).  Please review the following link to see if there are any documents you need to provide:

http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/ApplicantChecklist_External.pdf

AGENCY CONTACT INFO:

DON Employment Info Center EIC
Phone: (800)378-4559
TDD: 858-577-5723
Email: DONEIC@NAVY.MIL
Agency Information:
Navy OCHR Silverdale Ops Center
3230 NW RANDALL WAY
SILVERDALE, WA
98383

WHAT TO EXPECT NEXT:

When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements listed in this announcement.  You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability, related to the job requirements.  

 

Best qualified applicants will be referred to the hiring manager. Best qualified applicants with veterans' preference are entitled to initial selection consideration.  If there are a sufficient number of best qualified applicants with veterans' preference, only those veterans will be referred to the hiring manager.  The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.

 

If, after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.

Stay informed of changes to your application status by signing up for automatic email alerts at: https://www.usajobs.gov/Applicant/Application/ListApplications.

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Job Announcement Number:

NW40301-09-1190232K3884723D

Control Number:

378424000