This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Area Office Assistant (Office Automation)

Department:Department Of Labor

Agency:Occupational Safety and Health Administration

Job Announcement Number:DE-14-DAL-OSHA-0112

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$39,179.00 to $50,932.00 / Per Year


Tuesday, August 12, 2014 to Wednesday, August 20, 2014




Full Time - Permanent




Few vacancies in the following location:
Oklahoma City, OK View Map


U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.


Q - Nonsensitive




About the Agency

This position is located in the Occupational Safety and Health Administration, Oklahoma City Area Office, Oklahoma City, OK. Position is at the full performance level. Relocation expenses have not been authorized. Applications for this vacancy will be accepted on-line by clicking the Apply Online button below. The Department of Labor does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service.


  • Not Required


  • No


  • U.S. Citizenship.
  • Must be at least 16 years of age.


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Advise the Area Director on practical and technical aspects of office administration (such as budgeting, purchasing, supply management, personnel administration); perform clerical duties (such
as files management); provide support for Freedom of Information responses; and perform office automation support using multiple software programs and software such as databases, spreadsheet, word
processing, and graphics. Organize and consolidate the Area Office annual budget estimates. Review estimates submitted by Team Leaders and other office staff; review justifications relating to the allocation, obligation, and disbursement of funds based on
historical expenditure records, current program data, and Area Office priorities, projection of future contingencies and changes in personnel, and recommends budget estimates by object class. Prepare annual budget estimates for supervisor's review and concurrence. Review documents (e.g., vouchers, purchase requests, work orders,
contractor invoices, etc.) and assign Object Class Codes. Purchase supplies, equipment and services for the Area Office. Prepare purchase orders (or similar method) and/or use credit card. Requisition office supplies and equipment using GAO and/or DOL/OSHA
channels and procedures. Initiate personnel action requests and provide advice to Director and Area Office staff on procedural matters. Serve as confidential and personal assistant to the Area
Director. Prepare correspondence and responses in support of labor/employee relations issues such as grievances and other issues. Make supervisor appointment and travel arrangements.
Perform a variety of administrative office support functions such as establishing administrative filing system, disposing of obsolete files and records. Prepare a variety of letters and reports involving technical terminology and complicated formats. Uses
multiple office automation software with varied functions to produce a wide range of documents. Receive and prepare responses for requests for information under the Freedom of Information Act
(FOIA). Serve as office system administration support primary point of contact. Ensure the office computer system is operational daily.


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To qualify, applicants must have one (1) year of specialized experience equivalent to at least the GS-06 grade level; OR One (1) full year of graduate level education. Specialized Experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Qualifying experience include: experience in administrative or clerical work which demonstrated possess of the knowledges, skills, and abilities required to serve as a principal office assistant including all of the following: budgeting experience, procurement experience, FOIA experience, equipment inventory and management experience, time keeping experience. Graduate education: Graduate education may be credited where the graduate education is directly related to the work of the position. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the one (1) year of full-time study requirement. SELECTIVE FACTOR: Applicants must show possession of the following skill: 40 words per minute typing speed.

If you wish to use your education as a basis for meeting the eligibility and/or minimum qualification requirements for this position, you must submit academic transcripts demonstrating that you meet the qualifying educational requirements. If specific course work is required to fulfill the eligibility and/or minimum qualification requirements, you must supply transcripts from each academic institution in which the required courses were taken in order to receive credit for that course work. See the 'Qualifications and Evaluations' section of this announcement for more details.

If you do not submit sufficient academic documentation necessary to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.

College Transcript and Evaluation of Foreign Education - The Department of Labor does not recognize academic degrees from unauthorized secondary schools or post-secondary institutions that are not accredited by an accrediting body recognized by the Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information.

Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.


If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.


Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:


The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration. ICTAP eligibles who are placed into Category [INSERT WELL-QUALIFIED CATEGORY] or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here.


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The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.



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Follow the 5 steps below to apply. Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document . For help, refer to the Vacancy Contact in the "Questions about this job" section. SAVE your information before the 30 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions. If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week).STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date. For details: click How to Submit Supplemental Documentation Document. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date


The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password protected documents.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive veteran's preference. For more information, go to:

- Displaced Employee Placement Documents Only required if requesting priority consideration under CTAP or ICTAP eligibility.

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.


Blas Rueda-Caraballo
Phone: 972-850-4459
Fax: 000-000-0000
TDD: 800-735-2989
Agency Information:
Labor, Occupational Safety and Health Admin
A. Maceo Smith Bldg
525 Griffin Street
Rm. 738
Dallas, TX
Fax: 000-000-0000


Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here. To sign up for Application Status Updates via email: Click Here.

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