Job Title: Executive Officer, Assistant Secretary for Education and AccessJob Announcement Number: EX-14-18
Agency: Smithsonian Institution
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Monday, August 11, 2014 to
Monday, August 25, 2014
SERIES & GRADE:
1 vacancy in the following location:
Washington DC, DC View Map
WHO MAY APPLY:
Current Smithsonian Trust employees
About the Agency
The Executive Officer, Office of the Assistant Secretary for Education and Access (ASEA), Smithsonian Institution serves as the principal advisor and works with the Assistant Secretary on policies, issues and operations relating to business plan formulation, implementation and evaluation to ensure financial sustainability of new initiatives and existing programs within the strategic objectives and priorities of the Office of ASEA.
Participates with the Assistant Secretary in leading day-to-day business operations across ASEA units. These include the Office of the Assistant Secretary for Education and Access, the Smithsonian Affiliations Program, the Smithsonian Associates, the Center for Learning and Digital Access, the Smithsonian Institution Traveling Exhibition Service, and the Smithsonian Science Education Center.
- Pass Pre-employment Background Investigation
- May need to complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer
- Males born after 12/13/59 must be registered with Selective Service
DUTIES:Back to top
Serves as the principal advisor and works with the Assistant Secretary on matters relating to the ASEA units' business activities and revenue generation. Serves as a central point of contact for ASEA units and facilitates coordination between and among these units to promote business and analysis capabilities and disciplines, and ensure successful implementation of business plans. Alerts Assistant Secretary to issues that require attention and keeps unit directors informed. Evaluates financial and business-related developments, concerns, or problems, analyzes issues, and makes recommendations to the Assistant Secretary or takes action to resolve problems where appropriate. Proposes or reviews proposed policies and procedures to increase ways in which ASEA units can maximize dissemination of education content while sustaining the quality and effectiveness of programs and resources. Reviews policies concerning fees, cost recovery, and earned income and develops protocols that lead to financial sustainability while keeping within the boundaries of the ASEA strategic objectives and priorities.
Oversees the development and analyses of business plans, marketing plans, and other related plans to identify target audience and revenue potential, expand reach strategically, and improve financial outcomes, both in revenue generation and in efficiency in program development and delivery. Collaborates with ASEA unit directors to ensure successful implementation to meet financial goals.
Recommends and coordinates the implementation of business plans, policies, goals, and metrics for ASEA units. Assists in evaluating and strengthening business processes. Monitors unit performance in strategic and financial objectives and mission expectations. Reviews and evaluates quality and consistency of policies, programs, and operations to ensure improvements.
Works with the Assistant Secretary to establish policies, procedures and processes to identify and evaluate financially sustainable ways through which the ASEA units can capitalize their combined educational assets. These improvements should involve collaborative initiatives and extend the reach, engagement and learning to include exhibitions, educational assets, public programming, curriculum, and learning experiences in both formal and informal venues. Serves as a central point of contact between the ASEA units and other Smithsonian units to expand the dissemination of educational contents and maximize the potential for generating earned income.
Works with Office of Planning, Management and Budget (OPMB) and other senior management staff on ways to obtain new funding or to reprogram existing funding to meet program priorities.
QUALIFICATIONS REQUIRED:Back to top
A Bachelor's degree in Accounting or Finance; or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge. An advanced degree and/or CPA is highly desirable.
To qualify for this position you must have one year of specialized experience at or equivalent to the Federal GS-15 level or equivalent private sector experience. The experience includes financial management, various financial disciplines and effective oral and written communications.
The applicants that meet the basic qualifications will be evaluated further against the following criteria:
- Expertise in government or non-profit accounting standards and their application to policy and operational procedures.
- Experience conducting operation performance assessments and developing solutions involving process redesign, organizational structure and the deployment of human capital.
- Skill in setting departmental performance standards, metrics and reporting mechanisms.
- Experience in budget formulation and justification.
- Broad professional experience in a variety of accounting and/or finance practice areas.
HOW YOU WILL BE EVALUATED:
The qualifications listed in this document will be used along with your resume and your responses to the questions posed in the electronic application process to determine the candidates who will move forward in the evaluation process. When crafting your responses to the questions, please provide concise, detailed information on your background and experience.
Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.
BENEFITS:Back to top
The incumbent reports to the Assistant Secretary for Education and Access of the Smithsonian Institution. Within broad policy guidelines expressed by the Assistant Secretary and established objectives, the incumbent exercises delegated authority and responsibility to carry out responsibilities with a minimum of direction. Keeps the Assistant Secretary informed concerning major issues and problems. Work performance is appraised primarily in terms of overall effectiveness in achieving established goals and objectives.
This position has been reviewed to determine the level of POSITION SENSITIVITY. Based on the nature of the work, the position has been determined to be HIGH RISK. This designation will require (1) a pre-employment Security Agency Check (SAC) for the prospective incumbent; and (2) a subsequent comprehensive background investigation and favorable adjudication in order to continue in the position.
The Smithsonian Institution does not discriminate against any employee or any applicant for employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization or other non-merit factors.
The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis.
Relocation expenses will not be paid.
HOW TO APPLY:Back to top
Click on the "Apply Online" button on the upper right side of the page.
- You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
- You may submit required documents by uploading them online during the application process;
- You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system-generated cover sheet by the closing date. Documents faxed without the system-generated coversheet are not retrievable and cannot be considered as part of the application package.
- The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
- If you are unable to apply online, paper applications may be accepted with prior approval of the contact person listed below.
Veterans' Preference and other Federal special hiring authorities do not apply to Trust positions.
College transcripts, writing samples, cover letters, SES - ECQs are not required.
WHAT TO EXPECT NEXT:
After you apply and the position has closed, you will receive an acknowledgement email that your submission was successful. We usually have a large response to senior level positions and it may take some time to effectively review application packages. We will contact you by email as decisions are made.