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This Position Is No Longer Available

Job Title:  Court Administrator
Department:  Department Of Justice
Agency:  Executive Office for Immigration Review
Job Announcement Number:  EOIR-14-0057MP

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$84,343.00 to $109,645.00 / Per Year
Friday, August 29, 2014 to Monday, September 15, 2014
Full Time - Permanent
1 vacancy in the following location:
Honolulu, HI View Map
Current permanent Federal employees with competitive status, reinstatement eligibles, persons with disabilities, VEOA/VRA eligibles, certain military spouses, 30% or more disabled veterans, CTAP/ICTAP eligibles, employees and those eligible for other Special Hiring Authorities.


If you are interested in a rewarding and challenging career, this is the position for you!

The Executive Office for Immigration Review (EOIR) seeks highly-qualified individuals to join our team of expert professionals in becoming a part of our challenging and rewarding Agency. The primary mission of the Executive Office for Immigration Review (EOIR) is to adjudicate immigration cases by fairly, expeditiously, and uniformly interpreting and administering the Nation's immigration laws. Under delegated authority from the Attorney General, EOIR conducts immigration court proceedings, appellate reviews, and administrative hearings. EOIR consist of three components: The Office of the Chief Immigration Judge, which is responsible for managing the Immigration Courts where Immigration Judges adjudicate individual cases; the Board of Immigration Appeals, which primarily conducts appellate reviews of these Immigration Judge decisions; and the Office of the Chief Administrative Hearing Officer, which adjudicates immigration-related employment cases.  


This position is located in the Executive Office for Immigration Review (EOIR), Office of the Chief Immigration Judge, Honolulu Immigration Court. The incumbent serves as a Court Administrator and directs all phases of an immigration court's management and administrative programs, functions and activities necessary to support the court's adjudication of deportation, exclusion, removal and related immigration cases. 


This is a Competitive Service position.


  • Occasional Travel
  • Travel may be required periodically.


  • No


  • You must be a U.S. Citizen or National.
  • You must complete a background investigation, credit check, and drug test.
  • Selective Service Registration is required, as applicable.
  • Moving and Relocation Expenses are not authorized.


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If selected for this position, you will serves as Court Administrator and be assigned to a local Immigration Court where you will be responsible for performing administrative, managerial, and technical duties in support of Immigration Judge adjudication functions and serves as managerial liaison with the EOIR headquarters office.

The major duties for the Court Administrator, GS-0301-13 include:

  • Serve as the chief management resource for all Immigration Judges and staff in the immediate Immigration Court.
  • Administer a court management program which includes the filing of charging documents, motions, appeals, and the proper processing of cases from initial creation to final disposition.
  • Oversee the docketing of all matters and case processing in compliance with the Uniform Docket System Manual and ensures cases proceed to the hearing process in an expeditious manner.
  • Administer the court’s case calendaring system, monitor automated reports on receipts and completions, initiate studies, direct the preparation of data, prepare statistical and management report, and make recommendations regarding modifications of judge agendas.
  • Review and analyze case management reports for the purpose of evaluating overall court workload and effectiveness.
  • Develop short and long range policies for the operation of the Immigration Courts’ administrative program.
  • Manage the procurement of furniture, equipment, services, and supplies for the immigration court.
  • Plan, direct, and evaluate court administrative program/policies in support of agency functions.
  • Supervise clerical and administrative support staff personnel within the designated Immigration Court.


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In order to qualify for the Court Administrator, you must meet the following minimum qualifications:


Minimum Qualifications Court Administrator, GS-13:

Have at least one year of specialized experience equivalent to the GS-12 Federal grade level. This experience must include overseeing judicial, administrative, and management functions necessary to maintain and facilitate the operations of a court. Specialize experience is defined as: Managing and directing court support services and programs to maximize responsiveness and effectiveness; reviewing and analyzing the effectiveness and efficiency of court administrative activities and programs; leading and/or directing personnel performing court administrative duties; expert knowledge of court ethics, etiquette, and interrelationships between staff members in a court environment; knowledge of court automation and information hardware/software; skilled verbal and written communication with court professionals (lawyers, judges, staff), as well as senior managers, technical specialist and the general public.

- A supervisor probationary period may be required.


If you meet the qualifications based on your responses to the Occupational Questionnaire you will be rated and ranked using DOJ's Category Rating and Selection Procedures. Candidates will be ranked into 3 categories Best-Qualified; Highly-Qualified; or Qualified. The category assignment is a measure of the degree in which your background matches the competencies required for this position. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement for Best-Qualified candidates. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. 

All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):  


All Surplus and displaced Federal employees must be well-qualified. The definition of well-qualified is those who meet the mid-level of the crediting plan for all factors or meet an established cut-off score of 85.


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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: 


Direct Deposit:

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.


Conditions of Employment: Only U.S. Citizens or Nationals are eligible for employment with the Executive Office for Immigration Review. Dual citizens of the U.S. and another country will be considered on a case-by-case basis. All DOJ applicants, both U.S. citizens and non-citizens, whose job location is with the U.S., must meet the residency requirement. For a total of three (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S., 2) worked for the U.S. overseas in a Federal or military capacity; or 3) been a dependent of a Federal or military employee serving oversees.

Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP): If you have received written notification of your eligibility for consideration under the CTAP/ICTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP/ICTAP eligibility and be well-qualified for the position. To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria and must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456 must be well qualified for the position. Additional information about CTAP/ICTAP eligibility is at:

EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.


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You must submit a complete Application Package by 11:59 PM (EST) on  Monday, September 15, 2014.  You may apply online or fax in your documents. Applying online is the quickest and most convenient way to process your application and track your status.

To begin the online process, follow these steps:

1. Click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the Occupational Questionnaire. You must click the Submit My Answers button at the end of this process.

2. To fax supporting documents that you are unable to upload, complete this cover page, and use the following TAG:VacancyID, fax your documents to   1-(478)-757-3144. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed. NOTE: To return to a previously Saved or Incomplete application you may use the following link:  https://applicationmanager/gov .


If you cannot apply online, follow these steps:

1.   Print a copy of this vacancy announcement.

2.   Click the following link to view and print the Assessment  questionnaire,  View Occupational Questionnaire  and, 

3.   Print the OPM Form 1203-FX form, in order to provide your responses to the

      Assessment Questionnaire. You may obtain the form by using this URL link,  You may omit any optional information; however, you must provide responses to all required questions.

4.   Fax the completed 1203-FX form, resume, and supporting documents to

     1-(478)-757­-3144. Your 1203-FX form will serve as a cover page for your fax transmission. Faxed documents will take 2-3 business days to process. Documents submitted with missing information may not be processed.


• Resume showing relevant experience (cover letter optional).
• Veteran preference documentation, if applicable.
• CTAP/ICTAP documentation, if applicable.
• SF-50 Notification of Personnel Action, which shows a career or career-conditional, tenure, grade and step.


Submitting Documents 

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you applied online and your application is complete, DO NOT fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.


To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area.  If you completed the occupational questionnaire online and are unable to upload supporting document(s), you may fax your supporting documents by following the procedures outlined below:

1. To fax your documents, you must use the following cover page and provide the required information. The Vacancy ID is 1184009.

2. Fax your documents to 1-478-757-3144.

You must provide a complete Application Package, which includes:

Your responses to the Occupational/Assessment Questionnaire. (Online or 1203-FX) Required: Your resume showing relevant experience (cover letter optional) to include paid or non-paid experience, job titles, dates held (month, day, year), number of hours worked per week, duties, and salary.
Required, a copy of an SF-50 showing current position, grade, promotion potential, and duty location.
Required, a copy of your most recent performance appraisal.
Required, if applicable:  Veterans’ Preference documentation.  (See Other Information section for details.)
Required, if applicable:  CTAP/ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection).

Your resume MUST contain all information required for Federal employment. Your resume MUST include full employment information such as periods of employment, month and year position(s) started and ended, title of position(s), employer's name and address, hours worked, description of duties, etc. * To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Monday, September 15, 2014  to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire TView Occupational Questionnaire Link to Full Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.  

Faxed documents will take 2-3 business days to process.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:

Not using the special cover page mentioned above.

Missing, incomplete, or invalid Vacancy Identification Number

Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.


Kimberly Coleman
Phone: (703)305-1561
Agency Information:
US Dept of Justice Exec Ofc for Immig Review
Office of Human Resources
5107 Leesburg Pike
Suite 2300
Washington, DC


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted. After making a tentative job offer, we will conduct a suitability/security background investigation.  We expect to make a final job offer within 80 days after the closing date of the announcement.

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