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This Position Is No Longer Available

Job Title:  Management Support Assistant
Agency:  Smithsonian Institution
Job Announcement Number:  14R-MP-299631-MPA-OPS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$34,415.00 to $49,867.00 / Per Year
Monday, August 11, 2014 to Tuesday, September 2, 2014
Full-Time, Permanent - Federal
Few vacancies in the following location:
Washington DC, DC View Map
The following Smithsonian Institution employees may apply: Current employees with Federal career/career-conditional status or eligibility.
Public Trust - Background Investigation


About the Agency

This position is located in the Office of Facilities Engineering and Operations (OFEO), Office of Protection Services (OPS), within the Administrative Division. The employee oversees a wide range of administrative support services including time and attendance, human resources and policy development.


  • Requires career/career-conditional status or eligibility.
  • Males born after 12/31/59 must be registered with Selective Service.


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Performs timekeeping duties and provides guidance and training to staff on policies and procedures related to timekeeping.

Provides budget and accounting support by ensuring pay and leave documents are accurately completed and follows up by completing timekeeping audits.

Analyzes and maintains staffing information to include employee location, reporting structure, and duty hours.

Ability to evaluate timekeeping data and provide written reports to management.


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Grade 05: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-04 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as assisting with OPS timekeeping activities and providing guidance and training to OPS Staff.

Grade 06: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-05 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as Overseeing OPS timekeeping activities and providing oversight, guidance, and training to all OPS staff, including answering questions from staff on timekeeping entries, policies and reporting procedures, whiles keeping abreast of all updates.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education:

Grade 05: Four years above high school.

Successfully completed education above the high school level in any field for which high school graduation or the equivalent is creditable. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.

Grade 06: Education is generally not applicable for the substitution of the 1 year of specialized experience. However, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

Knowledge of timekeeping policies and procedures with ability to track and code duty hours.

Knowledge leave and premium pay procedures with the ability to track and analyze data.

Ability to analyze data, make recommendations and resolve problems.

Skill in written communication in order to prepare reports.

Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
To preview questions please click here.


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Click on the "Apply Online" button on the upper right side of the page.
Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process;
    You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of prior federal service such as the latest SF-50, notification of Personnel Action.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


Marie Parks
Phone: 202-633-6332
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.
The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed.
Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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