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This Position Is No Longer Available

Job Title:  IT Acquisitions Specialist - DE
Department:  Department Of Commerce
Agency:  Patent and Trademark Office
Job Announcement Number:  CIO-2014-0168

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$89,924.00 to $116,901.00 / Per Year
Wednesday, August 6, 2014 to Wednesday, August 20, 2014
This is a Full-Time, Permanent - Career/Career-Conditional appointment in the Competitive Service.
FEW vacancies in the following location:
Alexandria, VA View Map
Applications will be accepted from all United States Citizens and Nationals.
Public Trust - Background Investigation


About the Agency

The U.S. Patent and Trademark Office (USPTO) has been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. Our efforts have provided inventors exclusive rights over their discoveries. It's an effort that continues to contribute to a strong global economy, to encourage investment in innovation and to cultivate an entrepreneurial spirit for the 21st century. The USPTO is headquartered in Alexandria, Virginia, and has over 12,000 employees, including engineers, scientists, attorneys, analysts, IT specialists, etc. all dedicated to accomplishing the USPTOs mission, vision, strategic goals and guiding principles. For more information about the USPTO, please visit the USPTO Careers Website.

The Chief Information Officer (CIO) is the principal advisor to the Under Secretary and Director of the United States Patent and Trademark Office (USPTO) on the application of Information Technology (IT) to support and improve the Agencys business processes. The Program Administration Office (PAO) is responsible for the management of the overall USPTO Information Technology program, providing service & support for OCIO customers. The Office is also responsible for ensuring that appropriate budgetary, contractual, and human capital resources are available to support the planned OCIO investments. The Vendor Management Division (VMD) manages acquisitions and contracts for new IT hardware and software products and for services needed to develop, modify, maintain, and enhance the automated information systems and infrastructure in use by the agency. The purpose of this position is to serve as a COTR for moderately complex acquisitions and contracts for IT hardware; system development and integration; integration and customization of COTS components of automated information systems; and/or services to support maintenance on existing automated information systems.


  • No


  • You must be a U.S. Citizen or National.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.


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The incumbent for this position:

Serves as an acquisitions consultant and point of contact for OCIO managers and technical staff on contracting and acquisitions policies, directives, and procedures. Evaluates and advises management and program offices on acquisitions and contract administration methods and procedures.

Provides overall strategic planning support for moderately complex IT acquisitions.

Provides recommendations to senior OCIO leadership on short-term and long-range acquisition program activities, including proposed solutions that reduce total cost while meeting customer requirements.

Provides data for burn-rate analyses for contracts assigned.

Analyzes and evaluates on a quantitative/qualitative basis the effectiveness of acquisitions operations in meeting established goals and objectives.

Provides acquisitions information to support analysis and evaluation of new or modified program/management policies, goals, or objectives.

Serves as liaison with the Office of Procurement, Office of Budget, and the Office of Finance on contractual and financial matters.

Performs the following delegated responsibilities as COTR:

Maintains an arms-length relationship with the contractor in the interest of procurement integrity as well as sound contract management.

Keeps the CO fully informed of any technical or contractual difficulties encountered during performance. Advises the CO of any potential problem areas under the contract.

Assures the CO that the Contractor is performing the technical requirements of the contract in accordance with the contract terms, conditions, and specifications. Informs the Contractor of failures to comply with the technical requirements of this contract, and informs the CO of any failures to do so, particularly if the Contractor does not make corrections.

Coordinates site entry for Contractor personnel, if applicable, complying with requirements of the COTRs role as anHSPD-12 Sponsor.

Ensures that Government furnished property, if any, is available when required, and reports any accountable property to the appropriate property personnel. Ensures that all required items, documentation, data, and/or reports are submitted as required by the contract.

At the request of the CO, evaluates proposals for, and participates in negotiation of, changes, modifications and claims.

Reviews receivers and approves invoices for deliverables or level of effort performed to ensure receipt and acceptance of goods and services. The review includes, but is not limited to verification that expended cost and labor hours are consistent with negotiated amounts, progress is satisfactory in relation to contract's stated performance metrics, and expenditures are commensurate with forecasted rate of expenditure.

Processes all receivers in a timely manner, within the Momentum system, in accordance with the Prompt Payment Act.

Documents actions taken and decisions made as the COTR, and maintains a file with adequate records to sufficiently describe such actions and decisions made as during the life of the contract.

Performs final inspection and acceptance of all work required under the contract, including the review and approval of reports, and assists the CO with contract closeout activities as requested.

Evaluates contractor performance in accordance with Federal Acquisition Regulations (FAR) and submits reports on contractor performance.


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You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM Website:

Specialized Experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the next lower GS-12 grade level in the Federal service.

Specialized experience for this position is defined as experience in all of the following skill sets for an organization having multiple business segments with consolidated fee revenues exceeding two billion dollars:

Skill set 1 Job experience as an Acquisition Liaison to a large IT organization working with various contracting methods to acquire products and services including hardware, software, software development, system integration, and engineering support in compliance with the Federal Acquisition Regulations and/or departmental policies;


Skill set 2 - Job experience preparing and issuing task orders, reviewing invoices and deliveries, assisting with the planning and execution of contract changes, and responding to offeror's claims and reported issues;


Skill set 3 Job experience conducting market research, developing solicitation materials including evaluation criteria, and evaluating contractor's proposals for IT acquisitions;

Education may not be substituted for specialized experience at this grade level.



Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement.

The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

KSA 1 - Skill in applying various types of acquisition techniques, contracting methods, contract negotiation strategies, and contract administration to develop and interpret policies, procedures, and strategies for the acquisition of IT products and services.

KSA 2 - Ability to communicate technical and non-technical concepts to a variety of audiences.

KSA 3 - Ability to perform as a Contract Administrator for IT projects with very high visibility.

KSA 4 - Ability to analyze data and information relevant to procurement and contract administration operations.

Your application will then be evaluated and rated under Category Rating and Selection procedures. Category rating procedures evaluate your total qualifying experience, education, and training and assigns them into a single, pre-defined quality category. Qualified applicants are assigned to one of three categories following a review of their resume and other supporting documentation. Each category is defined as follows:
Best Qualified - Applicant possesses exceptional experience with a background that demonstrates a superior level of knowledge, skills, abilities, and competencies required to perform the duties of the position.
Well Qualified - Applicant possesses good experience with a background that demonstrates a satisfactory level of knowledge, skills, abilities, and competencies required to perform the duties of the position.
Qualified - Applicant possesses the minimum qualifications with a background that demonstrates a basic level of knowledge, skills, abilities, and competencies required to perform the duties of the position.
Veterans preference is applied by listing preference eligibles ahead of non-preference eligibles within the same quality category in which they are placed. Qualified preference eligibles with a compensable service-connected disability of at least 10 percent will be placed at the top of the highest quality category (Best Qualified), except when the position being filled is scientific or professional at the GS-9 grade level or higher. A selecting official may make selections from the highest quality category (Best Qualified) provided no preference eligible in that category is passed over to select a non-preference eligible in that category.
For more information on category rating procedures, please visit the Category Rating Fact Sheet.
Please note that a complete application is required for consideration. (Please review the Required Documents section of this job announcement to see what must be included in a complete application).
To preview questions please click here.


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Applicants applying for this position must be a United States Citizen or National. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

This is a Bargaining Unit position.

This is a Public Trust position and has a risk level designation of moderate. Except as prohibited by law, all applicants tentatively selected for positions needing a Top Secret Clearance will be required to submit to a urinalysis to screen for illegal drug use prior to appointment and, if appointed, the incumbent will be subjected to random drug testing procedures. Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website. Probationary Period- If selected, you may be required to complete an initial one-year probationary period.

All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice. Relocation Expenses are not authorized and will not be paid.

Individuals who have special priority selection rights under the Agency Career Transaction Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) will be eligible if they are assigned to the "well qualified" quality category under the category rating procedures.

Information about CTAP/ICTAP eligibility is on the Office of Personnel Managements Career Transition Resources website CTAP/ICTAP documentation requirements are listed in the Required Documents section of this announcement.

More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued. All application materials become the property of the United States Patent and Trademark Office.

The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTOs Office of Equal Employment Opportunity & Diversity via email ( or phone (571-272-8292).


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Personally Identifiable Information (PII)

Personally Identifiable Information (PII) is defined as information that can be traced back to a specific individual and potentially compromise their security or privacy. Examples of PII include: date of birth, Social Security Number, and place of birth. Please ensure that you have removed all Personally Identifiable Information from all documents prior to submitting or uploading your applications material.

You MUST apply online. If you experience difficulties with the application process or do not have access to a computer, please contact the HR Specialist listed as the point of contact before the closing date of this job announcement. If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position. For help setting up an account or for general help using USAJobs, go to USAJobs Help Page. Once you have gathered all of the required information and are ready to begin the application process, click the "APPLY ONLINE" button at the right side of the page. You will then be directed away from USAJobs to the Department of Commerce application site for USPTO. If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Standard Time. You may call and leave a voice mail message at all other times. All required supporting documents will be collected electronically via the USAJobs Saved Documents feature.


A complete application consists of: 1. A resume or any other written format you choose to describe your job-related qualifications; optional cover letter:

Your resume should indicate your citizenship and should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the KSAs in the job announcement.

Please Note: Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume. Supporting Documentation:

PLEASE NOTE: Applicants who meet the minimum eligibility and qualification requirements for this position may be contacted within 7 business days of the closing date of this announcement to submit follow-up supporting documentation if applicable.

Applicants claiming veterans preference entitlement or CTAP/ICTAP eligibility who fail to submit supplemental documentation within 5 business days of receiving the request will not lose consideration for this position, however they will not be entitled to special or priority consideration. Supporting documents that may be requested of applicants after the closing date of this announcement are:

1. Veterans Preference Documentation: If you are a veteran with preference eligibility, you will be asked to submit a Member 4 copy of your DD-214. If you are a preference eligible claiming a service connected disability of 10 percent or more, you will be asked to submit documentation (i.e. a letter dated 1991 or later from the Department of Veterans Affairs or from a branch of the Armed Forces) certifying to the veterans present receipt of compensation. Veterans must include dates of military service within the automated application process, and submit Member 4 copy of each Certificate of Release or Discharge from Active Duty, DD-214. For more information, please visit Special Appointing Authorities for Veterans.

2. Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) documentation: Applicants will be asked to submit: (1) A copy of your specific RIF notice, written notice of your expected separation or other documentation of priority consideration status; (2) A copy of your latest SF-50 noting current position, grade level, and duty location; (3) A copy of your last performance appraisal; and (4) Any documentation from your agency that shows your current promotion potential.

You can choose ONE of the following methods to submit Supporting Documents: 1) You can upload your documents when you register or update your information on the Department of Commerce application site which you access through the USAJobs site. OR 2) You can fax your documents to 571-258-4052 using the system generated fax cover sheet.

Your application and all required documentation must be received by 11:59 p.m. Eastern Standard Time on the closing date of this job announcement.

NOTE: The preceding documentation requirements are based on job requirements and individual applicant eligibility. Not all documents are applicable to all applicants--if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement. Review your resume and responses carefully.

Responses to job questions that are not fully supported by the information in your application package may result in adjustments to your rating. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.


Charlene Fields
Phone: 571-272-6217
Fax: 000-000-0000
Agency Information:
550 Elizabeth Lane
Elizabeth Townhouse
Alexandria, VA
Fax: 000-000-0000


You will receive a notice generated by the USAJobs System when you have successfully submitted your application. After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.

We will evaluate each applicant who meets the basic qualifications on the information provided and you may be contacted for follow-up supplemental documentation. It is the applicants responsibility to provide any supplemental documents or information requested by the Office of Human Resources within the allocated timeframes.

Failure to submit requested documents or information within 5 business days of receiving the request may result in your application not receiving further consideration.

You can check the status of your application by logging into USAJOBS. You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the Notification Settings to indicate that you want to be notified by email when the status changes. Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.

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