This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Collections Database Administrator

Agency:Smithsonian Institution

Job Announcement Number:14R-CR-299690-MPA-SAAM

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,146.00 to $67,787.00 / Per Year

OPEN PERIOD:

Friday, July 25, 2014 to Friday, August 8, 2014

SERIES & GRADE:

GS-1001-09

POSITION INFORMATION:

Full-Time, Permanent - Federal

PROMOTION POTENTIAL:

12

DUTY LOCATIONS:

FEW vacancies - Washington DC, DC View Map

WHO MAY APPLY:

 

This position is open to current and former Federal employees with permanent status or reinstatement eligibility.  Individuals who are eligible for a special appointing authority may also apply; such as applicants with a disability, former Peace Corps volunteers, certain military spouses, veterans seeking a VRA/VEOA appointment, or veterans who have been separated from armed forces under honorable conditions after 3 years or more of continuous active service.

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

This position is located in the Research and Scholars Center of the Smithsonian American Art Museum. The employee manages and oversees the continued development of the museum's permanent collection database (TMS) of over 42,000 records; trains and assists users; and ensures a smooth interface with the online collection presentation on the museum's website, the Smithsonian's central Collections Search/EDAN platform, and integration with the Institution's digital asset management system (DAMS).

KEY REQUIREMENTS

  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.

DUTIES:

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  • Administers museum's collection management system (CIS).  Responsible for the management and development of the collection information system.  Identifies and incorporates requirements of departments into database development, including the implementation of new modules.
  • Enters and edits art data into collection management system.  Researches information on artists, media, subjects, etc. to establish indexing terms and resolve ambiguous, incomplete or conflicting data.
  • Provides training and support to database users.  Develops training program for museum.  Documents all aspects of the system.  Updates manuals, guides, tip-sheets and other instructional aids.


QUALIFICATIONS REQUIRED:

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Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-7 level in the Federal Service or comparable pay band system.  For this position Specialized experience is defined as experience using the collections management system, The Museum System (TMS), to document collection information for a museum or similar cultural organization.  This includes activities such as  reviewing and researching cultural heritage information, determining cataloguing terms, transcribing art or cultural data to database, and programming reports.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education
Grade 9: Two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to this position may be substituted to meet the experience requirements.

Or a Combination:
For Grades 9: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of graduate education beyond the first year in the field may be qualifying for Grade 9.


Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  • Knowledge of TMS (The Museum System) as a collections management system, including data structure, standards and reporting needs.
  • Knowledge of museum offices and functions in order to support input, storage retrieval, and user privileges and identify improvements to the system and its report writer.
  • Knowledge of art history or visual culture, with some specialized knowledge of American Art, to develop cataloging standards, terminology and authority records.
  • Knowledge of national cataloguing standards for cultural materials to improve reliability and accuracy of data.
  • Ability to provide support and training to staff including documentation and procedural manuals.
  • Knowledge of report writer software in order to generate reports.
 Your application will be evaluated first for the basic qualifications described above.  The applications that meet the basic qualifications will be evaluated further against the following criteria:

Note:
Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here.


HOW TO APPLY:

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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


REQUIRED DOCUMENTS:

Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.

AGENCY CONTACT INFO:

Connie Royal
Phone: 202-633-6342
Fax: 571-258-4052
TDD: 202-633-6409
Email: royalco@si.edu
Agency Information:
SMITHSONIAN
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
20013-7012
US
Fax: 571-258-4052

WHAT TO EXPECT NEXT:

At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

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Job Announcement Number:

14R-CR-299690-MPA-SAAM

Control Number:

376617800