Job Overview


About the Agency

This position is located in the Research and Scholars Center of the Smithsonian American Art Museum. The employee manages and oversees the continued development of the museum's permanent collection database (TMS) of over 42,000 records; trains and assists users; and ensures a smooth interface with the online collection presentation on the museum's website, the Smithsonian's central Collections Search/EDAN platform, and integration with the Institution's digital asset management system (DAMS).


  • Administers museum's collection management system (CIS).  Responsible for the management and development of the collection information system.  Identifies and incorporates requirements of departments into database development, including the implementation of new modules.
  • Enters and edits art data into collection management system.  Researches information on artists, media, subjects, etc. to establish indexing terms and resolve ambiguous, incomplete or conflicting data.
  • Provides training and support to database users.  Develops training program for museum.  Documents all aspects of the system.  Updates manuals, guides, tip-sheets and other instructional aids.