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This Position Is No Longer Available

Job Title:  Staff Assistant
Agency:  Smithsonian Institution
Job Announcement Number:  14R-YH-299700-MPA-NMAAHC

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$52,146.00 to $82,019.00 / Per Year
Monday, July 28, 2014 to Monday, August 11, 2014
Full-Time, Permanent - Federal
FEW vacancies - Washington DC, DC   View Map
This position is open to current and former Federal employees with permanent status or reinstatement eligibility.  Individuals who are eligible for a special appointing authority may also apply; such as applicants with a disability, former Peace Corps volunteers, certain military spouses, veterans seeking a VRA/VEOA appointment, or veterans who have been separated from armed forces under honorable conditions after 3 years or more of continuous active service.
Public Trust - Background Investigation


About the Agency

This position is located in National Museum of African American History and Culture (NMAAHC).  NMAAHC is the national museum for the study and exhibition of African American history and culture.  Its primary purposes are to acquire, maintain, and preserve objects with document social, cultural, political, military, technological and scientific developments in the United States; to conduct scholarly research designed to make significant contributions to the body of knowledge in the field of African American history, to publish findings for both scholarly and general audiences; and to interpret historical developments through pubic exhibits and programs.


  • Not Required


  • No


  • Pass Pre-employment Background Investigation
  • May need to complete a Probationary Period
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer
  • Males born after 12/31/59 must be registered with Selective Service.


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  • Serves as the confidential assistant and primary advisor to the Executive Assistant to the Director with responsibility for working directly with the Executive Assistant to facilitate, review, and coordinate all matters requiring the attention of the Director.  
  • Establishes computerized suspense system to log and track all correspondences, facsimiles, reports, meetings, etc. and follows-up to ensure timely action and replies.
  • Works with minimal direction from the Executive Assistant to develop and direct internal administrative procedures for organization. 
  • Reviews all correspondence for the Director’s signature to ensure grammatical correctness and directs revisions based on in-depth understanding of the Director’s viewpoints prior to submitting to the Executive Assistant for Director’s signature. 
  • Keeps the calendar for the Executive Assistant and/or Director and establishes priorities in order to arrange meetings and contacts participants, and assembles correspondence, records, reports, and other materials having bearing on the subject meeting.   
  • Serves as liaison between the Executive Assistant and the team of Management Support Assistants/Specialists. 
  • Assists the Executive Assistant to the Director in the preparation of travel for the Director as well as invitational travel when necessary.


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Experience for GS-9: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-7 level in the Federal Service or comparable pay band system.  For this position specialized experience is defined as responding to inquiries in writing and orally; maintaining calendar of meeting/events; making travel arrangements and processing travel documents; establishing suspense system to log and track correspondence, reports, meetings, etc. and reviewing correspondence to ensure grammatical correctness.

Experience for GS-11: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-09 level in the Federal Service or comparable pay band system.  For this position specialized experience is defined as serving as an assistant and advisor responding to inquiries in writing and orally to a variety of senior level officials; maintaining calendar of meeting/events; making travel arrangements and processing travel documents; establishing suspense system to log and track correspondence, reports, meetings, etc. and reviewing correspondence to ensure grammatical correctness.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

For GS-09:  Master's or equivalent graduate degree or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. of J.D., if related to the position.

For GS-11:  Ph.D. of equivalent doctoral degree or three full years of progressively higher level graduate education leading to a Ph.D. or LL.M., if related to the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications.

For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Qualification requirements must be met within 30 days of the job announcement closing date.


Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

  1. Ability to serve as a confidential assistant to senior management.
  2. Ability to manage an organization's correspondence and filing system.
  3. Ability to communicate in writing.
  4. Ability to communicate orally with internal and external senior level officials and various people with tact and diplomacy.
Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency.  If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

To preview questions please click here.


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Click on the "Apply Online" button on the upper right side of the page. Please Note:
  • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
  • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
  • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
  • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.


Your application package should include the following documents:
  • Detailed resume created in the USAJOBS Resume Builder.
  • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
  • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
  • Proof of U.S. accreditation for foreign study, if applicable.


Yvonne Humphries
Phone: 202-633-5931
Fax: 571-258-4052
TDD: 202-633-6409
Agency Information:
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Suite 5060
Washington, DC
Fax: 571-258-4052


At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into and selecting the tab "My USAJOBS;" e-mailing; or by contacting the Office of Human Resources Representative listed. Additional Information:
  • Tips on applying for Smithsonian jobs are available at
  • The Smithsonian does not pay relocation expenses.
  • The Smithsonian embraces diversity and equal employment opportunity (

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