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This Position Is No Longer Available

Job Title:  SECRETARY - ASAC S/OA, GS 8/9 (EX)
Department:  Department Of Justice
Agency:  Federal Bureau of Investigation
Job Announcement Number:  RH-2014-0010

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$44,267.00 to $63,558.00 / Per Year
Friday, July 25, 2014 to Thursday, July 31, 2014
Excepted Service - This position will be filled on a permanent, full-time basis.
1 vacancy - Richmond, VA   View Map
This announcement is open to all qualified U.S. citizens.

This position is being advertised concurrently with Announcement Number RH-2014-0009 (FBI).

FBI candidates who wish to be considered on both the External and FBI only certificates must apply to both announcements.
Top Secret


About the Agency

Division:   Richmond Field Office
Location:  Richmond, Virginia

Working Hours:  8:15 a.m. - 5:00 p.m.

GS 8:  $44,267.00 - $57,548.00

GS9:  $48,893.00 - $63,558.00

Relocation expenses will be borne by the selectee, except FBI employees returning from Legat assignment.

Generally, following a COST TRANSFER you will be eligible for transfer after completing three years in the assignment.

Additionally, NO COST TRANSFER require a one-year assignment commitment to be eligible for further FBI transfers.

The FBI must ensure our workforce is fully staffed to continue protecting our nation and combating crime. As a result, the FBI is committed to achieving FY 2014 hiring goals. Effective, May 5, 2014, FBI employees will be precluded from moving to another position within the Bureau by means of promotion, reassignment or change to lower grade unless the new position is career enhancing (Headquarters to Field Offices or Field Offices to Headquarters) or offers a greater promotional potential than the position in which they are currently serving.


  • Occasional Travel
  • Some travel may be required.


  • No


  • U.S. Citizenship Required.
  • Must be able to obtain a Top Secret clearance.


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Major Duties for the GS 8 grade level:

* Serves as Secretary to the Assistant Special Agent in Charge (ASAC) in the Field Office.

* Manages the ASAC's office, to include ASAC's calendar of appointments for conferences/meetings. Arranges travel plans for the ASAC, along with screening all calls and visitors. Answers most questions for routing matters without referring to the ASAC.

* Receives and screens all correspondence requiring ASAC's signature, for clarity and completeness of reply, factual consistency, as well as, grammatical and procedural correctness, in accompaniment with replying to correspondence not requiring the ASAC's attention.

* Utilizes office automation software such as word processing, database management, electronic spreadsheet and other applications. Prepares agendas, develops background information, and attends and records the minutes of meetings.

Major Duties for the GS 9 grade level: In addition to the GS 8 duties, the GS 9 duties include the following:

* Serves as the Personal Assistant and Office Manager to the ASAC of the Field Office, and in the absence of ASAC, is personally responsible for continuity of the office operations.

* Develops material for ASAC's use in public-speaking engagements. After ascertaining the subject matter, develops background information and prepares an outline for speech, submitting same to the ASAC for final writing.

* Recommends and implements changes in clerical and administrative policies and procedures of the office, along with providing accurate and timely advice pertaining to ASAC's instructions.


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Please make sure your experience as it relates to the Specialized Experience/requirement(s) listed below can be identified in your resume.

Qualifications for the GS 8 grade level: Applicants must possess one (1) year of SE equivalent to the GS 7 grade level.

SE is:

  • Screened callers/visitors.
  • Read incoming correspondence to determine proper action.
  • Typed correspondence and reports.
  • Made travel arrangements.
Qualifications for the GS 9 grade level: Applicants must possess one (1) year of SE equivalent to the GS 8 grade level.

SE is:
  • Screened callers/visitors.
  • Read incoming correspondence to determine proper action, along with preparing some responses.
  • Maintained an electronic and hard copy filing system.
  • Reviewed outgoing correspondence for grammatical errors and format prepared for supervisor's signature.
  • Maintained supervisor's calendar, to include rescheduling appointments.

Applicants must meet the qualification requirements by the closing date of this announcement.

Management has the prerogative to select at any grade for which this position has been announced.

Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.

Education may not be substituted for Specialized Experience (SE) at these grade levels.

Candidates are ineligible to apply if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Unacceptable".

A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office.

You must submit a resume with your application.

Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you for consideration.

Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.

All selectees, with the exception of current FBI employees, will be required to serve a one-year probationary period.


Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures.  Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement.  If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire.  If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.  Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.  Names of candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles.

All applicants will be rated on the following Competencies:

  • Office Support/Customer Service
  • Oral Communication
  • Written Communication
  • Keyboarding/Computer Skills
High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from best-qualified status or result in a lowered score.

Additional details on the application process can be found at the "How To Apply" section of this announcement.

To preview questions please click here.


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Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to a lower grade for a minimum of 12 months.  This policy does not apply to probationary employees.  Probationary employees are generally precluded from being considered for all job opportunities until their 12-month probationary period has concluded.

Veterans' Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume.  Your veterans' preference entitlement will be verified by the employing agency.

For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command, if you are currently on active duty; or other official documentation (e.g., documentation of receipt of campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and other required documentation identified on the SF-15 to support your preference claim.

For further information on how to claim veteran's preference please go to Veteran's Preference

Applicants should keep their contact information updated on the USAJOBS registration page.

Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph.  You must be suitable for Federal employment; as determined by a background investigation. Only those candidates determined
to be best qualified will be contacted to proceed in the selection process.

The FBI is in the Executive Branch of the federal government.  It is one of the components of the Department of Justice (DOJ). The FBI is
the principal investigative arm of the DOJ. All FBI positions are in the excepted service.

The FBI welcomes and encourages applications from persons with physical and mental disabilities and will reasonably accommodate the needs of those persons. If you need a reasonable accommodation for any part of the application and hiring process, please contact the person on the extension provided above. The decision on granting reasonable accommodation will be on a case-by-case basis. The FBI is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit.

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy.  Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or nonmembership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors.


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The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying online poses a hardship please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

Step 1 - Establish an Account
On the USAJOBS Web site, select "MY USAJOBS" and click "Create Your Account Now." You will be prompted to provide contact information, establish user access information, and indicate your citizenship and veteran preference information. After entering this data, your personal page will be created. Here, you can choose to create a new resume or set up email notification to alert you to new positions posted to USAJOBS.

Step 2 - Create and Store a Resume
To add a resume on USAJOBS, use the resume builder provided. There are four steps: Getting Started; Experience; Related Information; and Finishing Up. Resumes created on USAJOBS are saved and can be used to apply for any vacancy within the federal government. You can store up to five resumes on USAJOBS.  You may need to customize your resume to ensure that it supports your responses to the online questionnaire.
Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the FBIJOBs. gov website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Application
If this is your first time on website, you will be prompted to register by answering questions related to your eligibility for federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Submit Required Documents
Click on one of the available options: Upload, USAJOBS, Fax, or Reuse existing documents, to submit required documentation.  Follow the instructions provided.

Step 6 - Review and Confirm Your Submission
Once you click "Done," you will see a summary of your application for your review. You may also generate a PDF version to print or save for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

If you run into any technical difficulty during the on-line application process, please contact the USAJOBS helpdesk by clicking on "Contact Us" on any USAJOBS page.


To apply for this position, you must provide a complete application package by the closing date which includes: 1. Your resume (required) 2. A complete assessment questionnaire (required) 3. Other supporting documents:
  • SF-50, Notification of Personnel Action
  • For Veterans: DD 214
  • For Disabled Veterans: DD214, SF-15
  • VA letter dated 1991 or later
  • Memorandum of Understanding (if applicable)
Memorandum of Understanding (MOU): Any work performed outside normally assigned duties (that would not normally be documented on a SF-50, i. e. , back-up duties), has to be properly documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum of Understanding): (1) % of time worked in the particular position (cannot conflict with main duties); (2) the month/year work began; (3) frequency worked (i.e., daily, monthly, etc. ; and (4) specific duties performed. MOU must be submitted, via fax imaging coversheet, by the closing date of this announcement.


Regina J. Ogden
Phone: 304-625-4787
Fax: 000-000-0000
TDD: 304-625-6125
Agency Information:
1000 Custer Hollow Road
Module C-2
Attn: HRG (WV)
Clarksburg, WV
Fax: 000-000-0000


Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The best qualified candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome.

Status of Your Application:
You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application."

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