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This Position Is No Longer Available

Job Title:  Support Services Manager, GS-0301-13
Department:  Department Of The Interior
Agency:  Interior, Bureau of Indian Affairs
Job Announcement Number:  HU 14/08 (1174160)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$82,642.00 to $107,434.00 / Per Year
Friday, July 25, 2014 to Monday, August 25, 2014
Full Time - Permanent
1 vacancy in the following location:
Lawrence, KS View Map
All Indian Preference Eligibles or Government-Wide Current Status Employees or Former Employees with Reinstatement Eligibility


NOTE: This position is not covered by the bargaining unit.

The Bureau of Indian Education's mission is to provide quality education opportunities from early childhood through life in accordance with the tribes’ needs for cultural and economic well-being and in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities.

The mission of Haskell Indian Nations University, a land grant institution, is to serve members of federally recognized American Indian and Alaska Native nations as authorized by Congress and in partial fulfillment of treaty and trust obligations. With student learning as its focus, Haskell embraces the principles of sovereignty and self-determination through a culturally based holistic lifelong learning environment that promotes and upholds respect, rights, and responsibility.

This position serves as the Vice President for Administration for Haskell Indian Nations University (Haskell). As Vice President for Administration, the incumbent participates in university management discussions, decisions and policy making and sharing in management actions.


INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian preference eligibles that are not currently employed in the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).


STATUS CANDIDATES: Consideration will be given to Non-Indian applicants (Status or Reinstatement eligibles) in the absence of a qualified Indian Preference eligible.  Applicants not entitled to Indian or Veteran’s Preference must be Federal civilian employees with competitive status or former Federal civilian employees with reinstatement eligibility and must submit latest Notification of Personnel Action, SF-50B, as proof.


VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran’s preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information about this program and to determine whether you are eligible, click here.


FORMER FEDERAL EMPLOYEES: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.


  • Occasional Travel
  • Work requires travel away from the duty station on field assignments. Travel involves transit via airplane and motor vehicle.


  • No




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·        Serve as the expert advisor to the President, and as such provides the President with authoritative information, alternatives and recommendations on the current and long range plans pertaining to these programs.

·        Supervise through subordinate unit supervisors and staff supervisors, the efforts of over 100 civil service and contract personnel engaged in professional, technical, administrative, and blue collar work located throughout the campus.

·        Insure that employees under his/her supervision adhere to BIA and government-wide regulations covering travel and sick and annual leave. 

·        Within the jurisdiction of the organizational unit, develop, apply and implement EEO requirements and the EEO program guidelines established by the Office of Equal Employment Opportunity.

·        Keep abreast of trends by review of reports from each program and through meetings and conferences with unit supervisors, key personnel and operating personnel.



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Applicants must meet the qualification requirements contained in the OPM Standards. For this position, they are listed below. 


SPECIALIZED EXPERIENCE:  Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.


For GS-13: 1 year of specialized experience equivalent to at least the GS-12 grade level in the Federal service.


Examples of specialized experience include: served as an Administrator of a University, College or Institution, and participated in management discussions, decisions and policy making issues in Student Services; shared responsibility in management actions pertaining to planning, organizing, directing, coordinating and controlling the overall resource activities; established and implemented policy and provided direction, guidance, and managerial supervision, including general administrative control over operations and student services (i.e., counseling, financial aid, registrar/admissions, placement services, student activities, students rights, and student conduct, acquisition, food services, residential life, and facilities operations and maintenance); provided oversight of procurement activities and facilities operations management.


Status applicants MUST meet Time-In-Grade requirements and Time after competitive requirements by 11:59 PM EST Monday, August 25, 2014.

SUITABILITY & CLEARANCE REQUIREMENTS: A background security investigation is required. Appointment is subject to the successful completion of the security investigation and favorable adjudication. Failure to meet these requirements will be grounds for termination.


DRIVING REQUIREMENT: Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver’s license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education.

FINANCIAL STATEMENT REQUIREMENTS: The candidate selected for this position must meet conflict of interest requirements of the Bureau of Indian Affairs (Standard Form 450, Executive Branch Confidential Financial Disclosure Report).


BASIS OF RATING:  As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

· Comprehensive Knowledge of Program/Administration Management

· Policies and Procedures

· Supervisory

· Problem Solving

· Ability to Communicate Effectively

A review of your resume and supporting documentation will be made and compared against your responses to the questionnaire. The Occupational Questionnaire should take you approximately 15 minutes to complete.  After review, if a determination is made that you have inflated your qualifications and experience, your score can and will be adjusted to accurately reflect your abilities. Please ensure that your resume is detailed to include specific experience that pertains to this position, and dates of past employment.  


Follow all instructions carefully. Errors or omissions will affect your rating.



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CTAP/ICTAP: Department of the Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. 5 CFR 330, Career Transition Assistance for Surplus and Displaced Federal Employees requires the following order of selection for this position:

a) At Bureau option, personnel actions listed in 5 CFR 330.606(b);

b) Any well-qualified SSP candidate who applies within the local commuting area (Surplus and displaced employees will be given equal consideration);

c) At Bureau option, personnel actions not subject to RPL;

d) Qualified RPL candidates in the local commuting area;

e) At Bureau discretion, any other former displaced well-qualified DOI employee, e.g. a well-qualified RPL candidate who applies from outside the local commuting area;

f) Well-qualified ICTAP applicants in the local commuting area;

g) Other outside applicants (other agencies, nonstatus, etc.);

h) To be considered well-qualified, a CTAP/ICTAP applicant must meet the basic qualification requirements with a minimum score of 85 on the Assessment Questionnaire.


If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.  


Males born after 12-31-59 must be registered or exempt from Selective Service.


OTHER: The Bureau of Indian Education has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.



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To Apply Online:

·        Click the Apply Online button and follow the prompts to register

·        Answer the Questionnaire and click on SUBMIT my answers

·        UPLOAD all required documents and other supporting documents

·        To return to a previously saved or incomplete application go to


We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.


To Apply by Fax:

·        Print a copy of the        OPM Form 1203-FX

·        Answer the assessment questionnaire         View Occupational Questionnaire

·        When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed.


Combination Online/Fax:

·        Log into or create your Application Manager account  at

·        ANSWER the Questionnaire and click on SUBMIT my answers

·        Print the        United States Government Application Cover Page

·        Include the 1174160, SSN, and full name to ensure that your documents are associated with the rest of your application

·        Fax your United States Government Application Cover Page, application, and supporting documents to (478) 757-3144


Please note that it is the applicant’s responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.


All electronic submissions and/or faxes must be completed by 11:59PM EST Monday, August 25, 2014.



1. Your Résumé – Must contain the following:

·        Job Announcement Number

·        Work Experience: Position Title; Dates – from (mm/yy) to (mm/yy); Hours worked per week; Current Supervisor’s Name and Telephone number; and Duties

·        Education

·        References

2. A complete View Occupational Questionnaire

3. OF 306 – Declaration for Federal Employment

4. Applicant Screening Questionnaire

5. Form GSA 3607 Motor Vehicle Operator’s License and Driving Record. No supervisory signature   required.

6. Other supporting documents:

·            Form BIA 4432, Verification of Indian Preference for Employment (required for claiming Indian Preference). The form must be completed by the appropriate official with the federally-recognized tribe where the applicant is enrolled as a member. No other form will be accepted.

·     Copies of your College transcript(s).      

·     Form DD-214, if claiming 5 point      veteran's preference. If claiming 10 point or more veteran’s preference, submit Form DD-214, Standard Form 15 and required proof of entitlement from the VA.


NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.




HR Office BIE
Phone: (505)563-5304
Fax: (478)757-3144
Agency Information:
Haskell Indian Nations University
Please apply on line or by fax
Fax number is 478-757-3144
Albuquerque, NM
87104 Fax: (478)757-3144


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified by email of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

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