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This Position Is No Longer Available

Job Title:  Administrative Officer
Department:  Department Of Justice
Agency:  Office of Justice Programs
Hiring Organization:   Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking (SMART)
Job Announcement Number:  JP-14-133

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$52,140.00 to $67,787.00 / Per Year
Tuesday, July 22, 2014 to Friday, August 1, 2014
Full Time - Permanent - No time limit
1 vacancy in the following location:
Washington DC, DC View Map
United States Citizens
Public Trust - Background Investigation


About the Agency

This position is located in the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering and Tracking (SMART), Office of Justice Programs (OJP). The incumbent facilitates the accomplishment of SMART¿s mission by providing internal office support in a wide range of administrative and other duties assigned in administrative management areas. This includes, but is not limited to, answering telephones, responding to inquiries in writing and verbally, formulating, recommending, monitoring, and reporting on the Office's budget and representing the Office on any fiscal or manpower issues; developing, administering, and coordinating all management controls necessary to fulfill the Office's programmatic goals and objectives, effectively, efficiently, and productively; and providing administrative, managerial, and organizational support in personnel administration, space and logistics management, contracting and procurement, information management systems, records and publications, document and suspense control, and others of a similar or comparable nature, either directly or through service as the Office's principal liaison with affected expert staff members.

Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for Department of Justice, Office of Justice Programs applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on


  • Not Required


  • No


  • U.S. Citizenship required.
  • Subject to background/suitability investigation/determination.
  • Submit all required documents and Online Assessment Questionnaire.
  • Federal payments are required to be made by Direct Deposit.


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(The duties described reflect the full performance level of this position)

Manages administrative requirements for the organization's facilities, property, and supplies. Key aspects of facilities management include facilities security, safety management and mishap investigation, facility operational activities, and telecommunications and audiovisual support for the organization. Manages administrative aspects of office supplies, office property, and office moves in support of organizational program, projects, and/or missions.

Coordinates the procurement and contracting functions for an organization. Provides advice and assistance to organizational staff on the documentation and justification required for requisitions.

Provides administrative support and guidance for organizational budgeting and financial management activities. Provides advice to management and program personnel on budgetary and finance issues such as budget formulation, justification, and execution; financial management; and financial reporting.

Performs tasks related to the administrative management of an organization. This includes activities such as interpreting administrative policies, developing and implementing organizational policies, defining administrative requirements, and/or providing advice to management on related issues.

Participates in or executes an HR advisory program for an organization to inform managers and employees of regulatory and procedural human resource requirements. Acts as liaison with the DOJ Human Resources Office. Coordinates and provides guidance to management on human resources issues.


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Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website:

All qualification requirements must be met by the closing date of this announcement.

Click here to see the full Qualifications Statement.

See Other Information.

Performs other duties as assigned.


Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation, and responses to the Online Assessment Questionnaire will be conducted. Our review of your resume and/or supporting documentation must support your responses to the Online Assessment Questionnaire to accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
Your application will be evaluated and rated under DOJ/OJP Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Although veteran preference points are not assigned under the category rating procedures described above, veteran preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified), except for scientific or professional positions at the GS-9 level or higher.


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You can review our benefits at:

Moving expenses are not authorized.

To explore the major benefits offered to most Federal employees, visit the Office of Personnel Management's website at
OJP has partnered with the Vida Fitness Center, located in the Verizon Center for your physical fitness needs. In addition, OJP offers on-site fitness centers at various DOJ locations within the downtown areas, most of which are located within walking distance. OJP also offers credit union services; ATM machine is located on-site. We also have a health unit and an on-site nurse for your usage and convenience.
Transit Benefits: To defray your commuting cost, we are pleased to offer the Employee Transit Benefit Program which allows eligible employees to receive up to $125 per month tax-free.
Service Credit for Non-Federal Experience: The Federal Workforce Flexibility Acts allows newly hired employees to be granted credit for previous military or private sector experience directly related to the position for which hired. This non-Federal experience may be counted as service time for annual leave accrual purposes upon appointment. For additional information, please contact the human resources representative identified on this announcement.

This position is eligible to telework.


This position is included in the bargaining unit.

This vacancy announcement may be used to fill additional vacancies that may occur within 90 days of the closing date.

Recruitment methods and selection procedures will be based solely on merit after fair and open competition, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual orientation, or age.

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the representative listed under Agency Contact Information. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Relocation expenses are not authorized.

Government housing is not available.

Recruitment bonus is not authorized.

OJP offers opportunities for flexible work schedules.

A preliminary background check must be completed before a new employee can begin work with the U.S. Department of Justice. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the DOJ security office.

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See

Must complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.

Appointment to the position is subject to a 1-year probationary period is required (unless already completed).

Selectees may be required to submit to a urinalysis to screen for illegal drug use prior to appointment.


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Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for Department of Justice, Office of Justice Programs applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on

If you are unable to apply online, you may contact the employing office for alternate application procedures. Please contact Avue Digital Services at .



You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30 percent or more; returned volunteers from the Peace Corps or Vista, etc. Appropriate documentation to support this claim for eligibility will be required. Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

Generally, preference is granted to veterans who entered military service prior to October 14, 1976; or served on active duty during the period from August 2, 1990, through January 2, 1992, and who are otherwise eligible; or who served on active duty during the period beginning September 11, 2001, and ending on the last day of Operation Iraqi Freedom; or who have served in a military action for which they received a Campaign Badge or Expeditionary Medal. This includes the Armed Forces Expeditionary Medal (AFEM) awarded to those who participated in Operation Joint Endeavor or Operation Joint Guard. Also, you may be entitled to veterans' preference if you are a disabled veteran; you have received a Purple Heart; you are the spouse or mother of a disabled veteran; or you are the widow, widower, or mother of a deceased veteran. You will need to submit a Standard Form (SF) 15 and proof of your claim.
If you are claiming 5-point veterans' preference, or you are applying for consideration under the Veteran Employment Opportunity Act or Veteran Readjustment Authority, attach a copy of your DD-214 "Certificate of Release or Discharge from Active Duty" or other proof of eligibility. If you are applying for consideration under the 30% or more Disabled Veteran Authority, you must attach a SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

All applicants are required to submit a resume by uploading it in the automated system. Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying.

Your application package must include:
Resume must contain periods of employment; organization's name and address; supervisor's name and contact information; salary; duties performed; accomplishments; honors/recognition. Your resume must show relevant experience written in your own words. The ideal candidate will have a resume that does not exceed five pages.

Completed Online Assessment Questionnaire.

Veterans must submit their Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA. Failure to submit this documentation will automatically disqualify you from further consideration. (please see job summary section)

Proof of eligibility if applying under a special appointing authority. If you are applying for this position based on eligibility under a special appointing authority you must submit proof of this eligibility by the (Friday, August 01, 2014) of the announcement in order to receive consideration.

NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, and/or veterans status.


Brianne Woodward
Phone: 2023072305
Fax: 2025143076
Agency Information:
DOJ/Office of Justice Programs (OJP)
810 Seventh St. NW
Washington, Dist of Columbia
Fax: 2025143076


How to Apply: The primary method of applying for this vacancy is online via the Internet at If you do not have access to the Internet, you are strongly encouraged to visit your library, state employment commission, or a commercial establishment that provides Internet access to apply online. No other form of application will be accepted.
Applicants submitting proof documents can electronically attach them, or scan and attach them, to the employment application.
Applications and supporting documents must be submitted by 11:59 p.m. Eastern Standard Time on the closing date of the announcement to receive consideration.
Applicants will automatically receive email acknowledgement of receipt of their online application.

Once your completed application is certified and received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.

Applicants must meet all qualification requirements by the closing date of this announcement.

This is a Direct Hire action. Direct Hire Authority (section 1312 of the Homeland Security Act of 2002) allows agencies to appoint candidates directly to occupations for which the Office of Personnel Management (OPM) has determined that there is a severe shortage of candidates or a critical hiring need for certain occupations, grades, and/or geographic locations. Agencies may appoint without regard to Veterans' Preference.

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