This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:ADMINISTRATIVE SPECIALIST, GS-0301-7/9/11

Department:Department Of The Interior

Agency:Interior, Bureau of Indian Affairs

Job Announcement Number:CO-14-42

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,631.00 to $82,019.00 / Per Year

OPEN PERIOD:

Thursday, July 17, 2014 to Monday, August 18, 2014

SERIES & GRADE:

GS-0301-07/11

POSITION INFORMATION:

Full Time - Permanent

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

NATION - WIDE / INDIAN PREFERENCE ELIGIBLES / CURRENT STATUS OR FORMER CAREER STATUS FEDERAL EMPLOYEES WITH REINSTATEMENT ELIGIBILITY / VEOA ELIGIBLES

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.

 

VACANCY IDENTIFICATION NUMBER 1170033

ADMINISTRATIVE SPECIALIST, GS-0301-7/9/11, #4000007,
DOI, BIA, Deputy Director - Trust Services, Washington, D.C.

 

GS-11:  $63,091 - $82,019 Per Annum

GS-9:  $52,146 - $67,787 Per Annum

GS-7:  $42,631 - $55,421 Per Annum

 

NOTE:  THE PAY FLEXIBILITIES OF THE RECRUITMENT BONUS, RELOCATION BONUS, AND STUDENT LOAN REPAYMENT MAY BE AUTHORIZED BY THE MANAGER.

 

INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).

 

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran’s preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here: http://www.fedshirevets.gov/job/shav/index.aspx#veoa

 

FORMER FEDERAL EMPLOYEES: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • Yes
  • TRAVEL AND RELOCATION EXPENSES INCLUDING REIMBURSABLE REAL ESTATE EXPENSES WILL BE AUTHORIZED IN ACCORDANCE WITH THE FEDERAL TRAVEL REGULATIONS, EXCLUDING CONTRACTOR-PROVIDED HOME SALE.

KEY REQUIREMENTS

  • US CITIZENSHIP REQUIRED.
  • A BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES.
  • APPOINTMENT MAY INCLUDE A REQUIREMENT FOR ONE YEAR PROBATIONARY PERIOD.
  • APPLICATIONS WILL ONLY BE ACCEPTED ONLINE AND BY FAX.

DUTIES:

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SUMMARY OF DUTIES:

 

· Analyze and organize the flow of work to insure its expeditious processing.

· Plan, direct and coordinate the administrative affairs of the Office.

· Ensure all the files are being set up according to the records schedule.

· Serve as office administrative support coordinator involving procurement, personnel, and timekeeping activities.

· Recommend changes in administrative policies.

· Exercise independent judgment in determining whether material may be released, destroyed, or maintained in the general files as permanent files.

· Handle all controlled correspondence assuming timely response, correct formats, accuracy, and tracking of same.

· Attend and record the minutes of meetings which are later summarized and distributed.

· Receive and review all incoming mail, establishing controls on certain items, replying to mail not requiring personal attention.

· Review all correspondence prepared for signature or surname for correctness. of grammar, tone, format, attachments, continuity of text, and conformance.

· Receive telephone calls and visitors.

· Arrange conferences and meetings including space, time and staff.

· Display courtesy, tact, good judgment, and extraordinary skills in dealing with people.


QUALIFICATIONS REQUIRED:

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EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Administrative and Management Positions, GS-0301).

 

GS-11: 1 year of specialized experience equivalent to the GS-9 grade level OR Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.  Specialized experience which involves administrative work primarily concerned with planning and directing the execution of programs, assisting with program oversight, administrative day-to-day operations, program policy matters, providing advisory services regarding program operations and services, conducting policy reviews, ensuring regulatory compliance, and analyzing, researching, and recommending solutions for administrative or procedural issues. These examples are not all inclusive (refer to the summary of duties for specialized experience).

 

GS-9: 1 year of specialized experience equivalent to the GS-7 grade levelin the federal service which included administrative work primarily concerned with assisting with program planning, execution of programs, program operations or policy matters, advising on program operations and services, analyzing, researching, and making recommendations for resolving issues. These examples are not all inclusive (refer to the summary of duties for specialized experience). OR master’s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

 

 

GS-7: 1 year of specialized experience equivalent to the GS-5 grade level in the federal service which included organizing the daily flow of work; participating in or assisting with program operations and activities; responding to and providing information on program operations, activities, and services; knowledge of administrative concepts and office practices, coordinating administrative related functions; collecting, compiling, and tracking statistical data; and preparing spreadsheets, databases, and reports.  These examples are not all inclusive (refer to the summary of duties for specialized experience). OR 1 full year of graduate level education or superior academic achievement.

 

SUPERIOR ACADEMIC ACHIEVEMENT: Superior Academic Achievement (S.A.A.) must have been gained in a curriculum that is qualifying for the position to be filled. S.A.A. is based on (1) Class standing-applicants must be in the upper third of the graduating class, based on completed courses; or (2) Grade-Point Average-applicants must have a grade-point average of 3.0 or higher out of a possible 4.0 based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field completed during the final 2 years of the curriculum; or (3) Election to membership in a National Scholastic Honor Society – membership in a freshman honor society cannot be used to meet the requirements of this provision.

 

SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA’s) to perform successfully the duties of the position, and is typically in or related to the position to be filled. 

 


 

SUITABILITY, CLEARANCE & REQUIREMENTS: A background security investigation will be required for all new hires. Appointment will be subject to the applicant’s successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.

 

OTHER: Incumbent is required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver’s license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Affairs.

 

TELEWORK:  The Bureau of Indian Affairs has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.

 

HOW YOU WILL BE EVALUATED:

As part of the application process, you are required to respond to a series of questions designed to assess your possession of the following knowledge, skills, and abilities:

 

  • ORGANIZATION AWARENESS
  • QUALITATIVE / QUANTITATIVE ANALYTICAL SKILLS
  • ADMINISTRATIVE SUPPORT
  • INTERPERSONAL SKILLS

 

We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your resume, your score may be adjusted to more accurately reflect your abilities.

 


BENEFITS:

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The Bureau of Indian Affairs offers a comprehensive benefits package. This link provides an overview of the benefits currently offered: http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc

 



OTHER INFORMATION:

CTAP & ICTAP APPLICANTS: Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) participants who are well qualified may apply for this position. To be eligible for consideration under CTAP, an applicant must provide written notification that they will be losing their current federal position. To be eligible for consideration under ICTAP, an applicant must provide proof that they have lost their federal position within the last year. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. For more information regarding CTAP & ICTAP, please visit http://www.opm.gov/rif/employee_guides/career_transition.asp

 

NOTICE TO MALE APPLICANTS: Section 1622 of the Defense Authorization Act of 1986, prohibits any male born after December 31, 1959, from being appointed to a position in an executive agency if he has knowingly and willfully failed to register with the Selective Service System. Male applicants born after December 31, 1959, will be required to complete a certification document to confirm their Selective Service registration status, if selected for appointment.

 



HOW TO APPLY:

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To Apply Online:

  • Click the Apply Online button and follow the prompts to register
  • Answer the Questionnaire and click on SUBMIT my answers
  • UPLOAD all required documents and other supporting documents
  • To return to your saved application, log in to your USAJOBS account at www.usajobs.gov
  • Click on Application Status
  • Click on the position title and select Apply Online to continue

We strongly encourage you to apply online. However, if you cannot apply online, you may FAX your assessment questionnaire, resume and supporting documents to (478) 757-3144 by following the steps below.

 

To Apply by Fax:

  • Print a copy of the OPM Form 1203-FX
  • Answer the assessment questionnaire View Occupational Questionnaire
  • When faxing a completed OPM Form 1203-FX, this will serve as your fax cover and must be placed on TOP of your application and other supporting documents. No other fax page is required. Simply make sure all six pages of the completed OPM Form 1203-FX are on top of all other documents being faxed

 

Combination Online/Fax:

  • Click the Apply Online button and follow the prompts to register
  • ANSWER the Questionnaire and click on SUBMIT my answers
  • Include the Vacancy Identification Number 1170033, SSN, and full name to ensure that your documents are associated with the rest of your application
  • Fax your US Government Application Cover Page, application, and supporting documents to (478) 757-3144

Please note that it is the applicant's responsibility to verify that all information entered, uploaded, or faxed (i.e., questionnaire responses, resume, and any supporting documents) are complete and accurate.

 

All electronic submissions and/or faxes must be completed by Monday, August 18, 2014.

 

NOTE: Submission of a resume alone is not a complete application. This position requires the submission of additional forms as described under the REQUIRED DOCUMENTS section. Failure to provide the required information and/or documentation may result in your application not being considered for employment.

 



REQUIRED DOCUMENTS:

  • Resume showing relevant experience and education.
  • References - List three people who are not related to you and are not current or previous supervisors.
  • Form BIA-4432, Verification of Indian Preference for Employment, if claiming Indian preference. No other form will be accepted.
  • Form DD-214, if claiming veterans preference; and VA letter and Standard Form 15, if claiming 10 point preference.
  • Copy of most recent SF-50, Notification of Personnel Action.
  • College Transcript is required for verification of qualifying education. Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
  • GSA Form 3607, Motor Vehicle Operator's License and Driving Record (optional during the application process; however, selectees will be required to submit as part of the pre-appointment process).

NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their Indian preference, veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

 

AGENCY CONTACT INFO:

JENNY R. VASQUEZ
Phone: (405)247-1546
Email: JENNY.VASQUEZ@BIA.GOV
Agency Information:
BIA Center for Recruitment Anadarko
DO NOT MAIL APPLICATIONS
PLEASE FAX TO 478-757-3144
XXXXX, OK
73005

WHAT TO EXPECT NEXT:

Once the online questionnaire is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your rating and referral to the hiring official. If further evaluation or interviews are required, you will be contacted.

 


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Job Announcement Number:

CO-14-42

Control Number:

375856800