The Bureau of Indian Affairs is the lead agency for the United States in carrying on a government-to-government relationship with the tribal nations. A challenging and dynamic place to work, it enhances the quality of life, promotes economic opportunity, and carries out the responsibility to protect and improve the trust assets of American Indians, Indian tribes and Alaska Natives.
VACANCY IDENTIFICATION NUMBER 1170033
ADMINISTRATIVE SPECIALIST, GS-0301-7/9/11, #4000007,
DOI, BIA, Deputy Director - Trust Services, Washington, D.C.
GS-11: $63,091 - $82,019 Per Annum
GS-9: $52,146 - $67,787 Per Annum
GS-7: $42,631 - $55,421 Per Annum
NOTE: THE PAY FLEXIBILITIES OF THE RECRUITMENT BONUS, RELOCATION BONUS, AND STUDENT LOAN REPAYMENT MAY BE AUTHORIZED BY THE MANAGER.
INDIAN PREFERENCE: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification of Form BIA-4432 must be submitted with the application if claiming Indian Preference. Indian Preference eligibles that are not currently employed with the Federal service will be appointed under the Excepted Service Appointment Authority Schedule A, 213.3112(A)(7).
VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veterans preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 for verification of eligibility. For more information, click here: http://www.fedshirevets.gov/job/shav/index.aspx#veoa
FORMER FEDERAL EMPLOYEES: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.
SUMMARY OF DUTIES:
· Analyze and organize the flow of work to insure its expeditious processing.
· Plan, direct and coordinate the administrative affairs of the Office.
· Ensure all the files are being set up according to the records schedule.
· Serve as office administrative support coordinator involving procurement, personnel, and timekeeping activities.
· Recommend changes in administrative policies.
· Exercise independent judgment in determining whether material may be released, destroyed, or maintained in the general files as permanent files.
· Handle all controlled correspondence assuming timely response, correct formats, accuracy, and tracking of same.
· Attend and record the minutes of meetings which are later summarized and distributed.
· Receive and review all incoming mail, establishing controls on certain items, replying to mail not requiring personal attention.
· Review all correspondence prepared for signature or surname for correctness. of grammar, tone, format, attachments, continuity of text, and conformance.
· Receive telephone calls and visitors.
· Arrange conferences and meetings including space, time and staff.
· Display courtesy, tact, good judgment, and extraordinary skills in dealing with people.