This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Records Clerk (OA)

Department:Department Of Justice

Agency:Offices, Boards and Divisions

Job Announcement Number:USPC-14-1165080-DEU

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,363.00 to $49,867.00 / Per Year

OPEN PERIOD:

Friday, July 18, 2014 to Monday, August 11, 2014

SERIES & GRADE:

GS-0303-06

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

06

DUTY LOCATIONS:

2 vacancies in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

United States Citizens

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

Are you interested in a rewarding and challenging career? Join the U.S. Department of Justice!

The Department of Justice (DOJ) leads the nation in ensuring the protection of all Americans while preserving their constitutional freedoms. As a Justice employee you'll be a member of a team where you can achieve your career goals and apply your skills and talents to our important mission.

This position is located in the Department of Justice, Office of Information Systems Services of the U.S. Parole Commission. The mission of the U.S. Parole Commission is to make parole release decisions for eligible Federal and DC prisoners, determine the conditions of the parole, and revoke parole where the conditions of the release are violated.

This vacancy is also being advertised under Merit Promotion procedures as USPC-14-1165062-MPP.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • You must be a U.S. Citizen or National.
  • Selective Service Registration is required, as applicable.
  • You may be subject to pre-employment drug screening.
  • Public Trust background investigation required.

DUTIES:

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As Records Clerk (OA), your primary duties will consist of the following:

  • Records Maintenance
  • Determining the subject matter content of various types of incoming correspondence, files and forms.
  • Analyzing materials and conducting extensive searches of historical records.
  • Identifying, screening, and preparing files for retention and disposition.
  • Assisting in file searches to locate material and ensure that withdrawn files are properly logged out.
  • Routing records to the appropriate staff.
  • Resolving record problems.
  • Using an automated case file tracking system and ensuring that security measures are adhered before releasing information from files.
  • Typing memos, reports, and other pertinent file information.


QUALIFICATIONS REQUIRED:

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In order to qualify for the Records Clerk (OA) position, you must meet the requirements as defined.

For the GS-06, you must possess at least one of the following:

Applicants must possess at least one year of specialized experience comparable in scope and responsibility to the GS-05 level in the Federal service (obtained in either the public or private sectors) and knowledge, skills and abilities required to perform the duties of this position. This experience must include activities such as: 1) Creating and maintaining an organization’s automated file system; 2) Preparing correspondence, records and forms; and 3) reviewing incoming materials and referring to appropriate staff based on subject content.

AND,

Applicants must certify (within your resume) that they possess a typing proficiency of at least 40 words per minute.


There is no educational requirement for this position title, series, and grade.

You must meet all qualification requirements by the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

Your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications for this position. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles.

Although veteran preference points are not assigned under the category rating procedures described under “How You Will Be Evaluated,” veteran preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e. Best Qualified).

All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics):

  • Technical Competence in Records Maintenance
  • Technical Competence in Office Automation
  • Written Communication
  • Oral Communication

If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.


BENEFITS:

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Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees: https://help.usajobs.gov/index.php/Pay_and_Benefits

OTHER INFORMATION:

Interagency Career Transition Assistance Plan:  The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.  If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. To be well qualified, you must rate equivalent to the Highly Qualified or better category using established category rating criteria.  Specific documentation requirements and information are found at: 

http://www.gpo.gov/fdsys/pkg/CFR-2013-title5-vol1/pdf/CFR-2013-title5-vol1-sec330-708.pdf 

Veteran Preference:  If you are entitled to or claim veteran preference (VP), you should indicate the type of veteran preference (5 or 10 points) you are claiming on your résumé.  In order to determine your eligibility, you can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/ 

NOTE:  To verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214(Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.  (1) If you are claiming 10-point preference, you must submit Member Copy 4 of your DD-214 in addition to the supporting documentation required and identified on the reserves side of the SF-15, Application for 10 Point Veteran Preference. (2) If you are claiming 10-point DERIVED PREFERENCE as a relative you must submit Member Copy of the veteran's DD-214, and an SF-15, Application for 10-point veteran preference" in addition to the supporting documentation required and identified on the reverse side of this form.  If you fail to do so, you will receive consideration as a non-veteran.

DOJ EEO Statement/Policy:  Is found at:  http://www.justice.gov/jmd/eeos/08-eeo-policy.pdf

Reasonable Accommodation Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Schedule A:  DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department.  DOJ also encourages eligible Schedule A applicants to submit their resumes to resume@benderconsult.com, and reference "Federal Career Opportunities" in the subject line.  Additional information is found at: www.benderconsult.com

Selective Service:  If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information at: www.sss.gov.

 



HOW TO APPLY:

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You must apply through the USA Staffing on-line job application system, complete the occupational questionnaire, and submit the documentation specified in the Required Documents section below.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, August 01, 2014 to receive consideration.

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.



REQUIRED DOCUMENTS:

  • Resume showing relevant experience (cover letter optional).
  • SF-50, Notification of Personnel Action, which shows career or career-conditional tenure.
  • Veteran's preference documentation (if applicable)
  • ICTAP documentation, if applicable.

Submitting Documents

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you applied online and your application is complete, DO NOT fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account https://applicationmanager.gov/ for this vacancy announcement. Your documents will display under the Details tab in the Document area.

If you completed the occupational questionnaire online and are unable to upload supporting document(s), you may fax your supporting documents by following the procedures outlined below:

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information. The Vacancy ID is 1165080

2. Fax your documents to 1-478-757-3144. If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Friday, August 01, 2014 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

Faxed documents will take 2-3 business days to process.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed:

  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name.

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

AGENCY CONTACT INFO:

Lakeya Hunt
Phone: (202)514-6008
Email: LAKEYA.HUNT@USDOJ.GOV
Agency Information:
Justice Management Division
145 N Street NE suite 9W 300
Washington, DC
20530

WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.  After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. We will notify you of the outcome after each step of the recruitment process has been completed.  After making a tentative job offer, we will conduct a suitability/security background investigation.  We expect to make a final job offer within 80 days after the closing date of the announcement.


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Job Announcement Number:

USPC-14-1165080-DEU

Control Number:

375768600