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This Position Is No Longer Available


Job Title:  Administrative Officer
Department:  Department Of Labor
Agency:  Employment and Training Administration
Job Announcement Number:  DE-14-BNY-JC-150

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
SALARY RANGE:
$42,830.00 to $55,680.00 / Per Year
OPEN PERIOD:
Thursday, July 17, 2014 to Wednesday, July 30, 2014
SERIES & GRADE:
GS-0341-07
POSITION INFORMATION:
FULL-TIME - PERMANENT
PROMOTION POTENTIAL:
09
DUTY LOCATIONS:
1 vacancy - Boston, MA   View Map
WHO MAY APPLY:
U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.

Also advertised as job #MS-14-BNY-ETA-149 for status applicants; to be considered for EACH, apply to BOTH.
SECURITY CLEARANCE:
Public Trust - Background Investigation
SUPERVISORY STATUS:
No

JOB SUMMARY:

About the Agency

DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

This position is located in the Employment and Training Administration, Office of Job Corps (ETA/JC), Boston Regional Office. The Regional Office has responsibility for the operation, recruitment and management of Job Corps Centers in a six state area. 

This position has promotion potential to the GS-9 level.

This positions is outside the bargaining unit.

TRAVEL REQUIRED

  • Occasional Travel
  • 25% or less

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizenship - must be at least 16 years of age.
  • Appointment to this position will require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Travel and relocation expenses will not be authorized.

DUTIES:

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- Attends formal and informal management meetings and is responsible for providing guidance to the Regional Director on matters of personnel management, utilization of personnel including such areas as position management, employee development, and workforce utilization.
 - Assists management in preparing position descriptions and advising on appropriate classifications and necessary time frames needed to fill vacancies.
- Maintains an organizationally arranged log of approved Regional Office positions, including vacancies and the individuals assigned to encumbered positions.
- Assists the RD in space and property management activities, performing annual property management inventory and maintaining appropriate property accountability.


QUALIFICATIONS REQUIRED:

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Applicants MUST have 52 weeks of specialized experience equivalent to at least the GS-5 level in the Federal Service.

Examples of qualifying specialized experience:
- Duties that provided experience and knowledge of management principles, practices, methods, and functions, including the ability to analyze and evaluate data, and draw conclusions;
- Experience providing knowledge of federal budget and fiscal programs, office automation and use of various software programs in order to carry out daily responsibilities;
- Administrative or Management Assistant, or technical support positions that demonstrates experience similar to the duties of the position (providing assistance to managers and employees on basic pay, overtime or leave entitlement questions or problems);
- Advising managers on various types of appointments and their appropriate application; providing information to employees on benefit programs options and coverage;
- Advising managers and employees about relatively common issues or problems such as routine leave or attendance;
- Conducting training needs surveys and analyzing the information and data obtained in order to anticipate development and training needs.


SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

One full year of graduate level education or bachelor's degree with superior academic achievement. To qualify for Superior Academic Achievement you MUST have completed all the requirements for a bachelor's degree from an accredited institution AND meet one of the following criteria:Class standing-You MUST be in the upper third of the graduating class in the college, university, or major subdivision, i.e, the College of Liberal Arts or the School of Business Administration, based on completed courses. Grade-point average (GPA)-You have a grade-point average of: a. 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or computed based on courses completed during the final 2 years of the curriculum; or b. 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. Election to membership in a national scholastic honor society-You have membership in one of the national scholastic honor societies listed in the Association of College Honor Societies: Booklet of Information (1992-95) and/or Baird's Manual of American College Fraternities (1991).

COLLEGE TRANSCRIPT AND EVALUATION OF FOREIGN EDUCATION - The Department of Labor does not recognize academic degrees from secondary schools or post-secondary institutions not accredited by an accrediting body recognized by the Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal. If your education was completed at a foreign college or university, you MUST show comparability to education received in accredited educational institutions in the U.S.Click Evaluation of Foreign Education for more information. 

Applicants MUST meet all legal and regulatory requirements.  Please reference the "Required Documents" section for additional requirements.

HOW YOU WILL BE EVALUATED:

If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying the critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Oral communication/Interpersonal Skills Expresses information to individuals or groups effectively, taking into account the audience and nature of the information. 
Personnel and Manpower Management Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands and evaluates technical information related to the job; advises on technical issues.  
Written Communication Recognizes or uses correct English grammar, punctuation and spelling; communicates information in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.
Self-Management Sets well-defined and realistic personal goals; displays a high level of initiative, effort and commitment towards completing assignments in a timely manner.
Property Management Manages property and equipment by performing annual property inventory; maintains appropriate property accountability.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your vacancy question responses.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you meet the eligibility requirements for special priority selection under ICTAP, you MUST be "well-qualified." ICTAP eligibles will be considered "well-qualified" if they are placed into Category B or higher. Be sure to review DOL Account Eligibility Questions #23 and 26 to reflect that you are applying as an ICTAP eligible and submit supporting documentation 

Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, FORMER FEDERAL EMPLOYEES

HOW TO APPLY:

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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document .  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 30 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.  FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week).

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date

REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document.  You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.  Also, do not upload password protected documents.

- Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214 (Member Copy 4). Your DD-214 MUST show the type of discharge and dates of active duty.  To claim 10-point preference, you MUST submit a copy of your DD214 (Member Copy 4); an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active duty service members expecting honorable or general discharge or release within 120 days, click Active Duty).  Without this documentation, you will NOT receive veteran's preference.  For more information, go to: http://www.fedshirevets.gov/hire/hrp/vetguide/index.aspx

- Displaced Employee Placement Documents – Only required if requesting priority consideration under  ICTAP/CTAP eligibility.

- Cover Letters are not mandatory and will NOT be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

AGENCY CONTACT INFO:

Shirley Walcott
Phone: 617-788-2804
Fax: 000-000-0000
TDD: 800-877-8339
Email: walcott.shirley@dol.gov
Agency Information:
Labor, Employment and Training Administration
Office of Job Corps
JFK Federal Building
Boston , MA
02203
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration.  Candidates will be referred to the hiring manager for further consideration and possible interview.  You will be notified of the outcome.  A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here.  To sign up for Application Status Updates via email: Click Here.

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