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This Position Is No Longer Available

Job Title:  Paralegal Specialist
Department:  Department Of Justice
Agency:  Offices, Boards and Divisions
Job Announcement Number:  14-CRD-019 (DEU)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$52,146.00 to $82,019.00 / Per Year
Thursday, July 17, 2014 to Wednesday, July 30, 2014
Full Time - Permanent
1 vacancy in the following location:
Washington DC, DC View Map
United States Citizens
Not Applicable


Are you interested in a rewarding and challenging career? Join the U.S. Department of Justice!!

This vacancy is also being announced as Job Announcement Number 14-CRD-019 (MPP) under Merit Promotion procedures. Please review that announcement to see if you are eligible for consideration under Merit Promotion procedures. If you meet the eligibility requirements for consideration under MP procedures, you must apply separately to each announcement in order to be considered under both merit promotion and competitive examining procedures.

The Civil Rights Division (Division) of the Department of Justice, created by the enactment of the Civil Rights Act of 1957, works to uphold the civil and constitutional rights of all Americans, particularly some of the most vulnerable members of our society. The Division is primarily responsible for enforcing federal statutes and executive orders that prohibit, among other things, unlawful discrimination in education, employment, housing, police service, public accommodations and facilities, voting, and federally funded and conducted programs. The Division also has jurisdiction to enforce constitutional prohibitions on certain conduct by law enforcement agencies and public residential institutions, such as health care and correctional facilities.

The Criminal Section prosecutes cases involving the violent interference with liberties and rights defined in the Constitution or federal law. The rights of both citizens and non-citizens are protected. In general, it is the use of force, threats, or intimidation that characterize a federal criminal violation of an individual's civil rights.

Our cases often involve incidents that are invariably of intense public interest. While some violations may most appropriately be pursued by the Federal Government, others can be addressed by either the Federal Government or by state or local prosecutors. Our ultimate goal is to ensure that acts constituting federal criminal civil rights violations are sufficiently remedied, whether prosecuted federally or by local authorities.

Division offices are near metro transportation systems or other public transportation, and are conveniently accessible to restaurants, museums and other D.C. area attractions. Most jobs in the Division offer alternative work schedules and other family friendly opportunities are available. Most employees who commute by public transportation are provided transit subsidy benefits.


  • Occasional Travel
  • May travel 2 to 3 weeks quarterly.


  • No


  • You must be a U.S. Citizen or National.
  • You must complete a background investigation.
  • Selective Service Registration is required, as applicable.
  • A one year probationary period may be required.
  • Redact personally identifiable information (PII) from uploaded documents.
  • Additional selections may be made from this announcement.


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The incumbent of this position will perform legal research and other related duties to support the work of attorneys, investigators and other paralegals engaged in civil rights cases and other legal matters. As such, performs the following duties/responsibilities:

  • Reviews investigative files and data to extract information pertinent to litigation needs (e.g., discovery, exhibit, preparation, etc.);
  • Digests and summarizes transcripts of various court proceedings (e.g., grand jury, civil depositions and trial testimony);
  • Organizes and indexes trial files (e.g., pleadings, correspondence, witness files, etc.);
  • Drafts routine pleadings and documents (e.g., affidavits, writs, stipulations, notices, etc.);
  • Prepares and organizes charts, graphs, and other materials used as court exhibits; and maintains list of exhibits introduced at trial;
  • Performs research (legal and factual) using library, computer, or documentary sources and prepares summary memoranda, lists or tables of material reviewed;
  • Interviews victims, complainants and others regarding allegations of possible civil rights violations.
  • Coordinates witness’ appearance at trial by arranging for issuance of subpoenas (or other means as necessary) and assists witnesses with fees and other needs;
  • Prepares authorizations for appropriate support services for litigation needs (e.g., experts, equipment, staff, exhibit preparation, etc.); and
  • Performs other duties assigned.


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    To qualify for the GS-09 grade level: You must have at least one year of specialized experience at, or equivalent to, the GS-07 grade level in the Federal service. Examples of specialized experience may include, but are not limited to, performing paralegal or legal work which demonstrates a basic knowledge of the application of legal research and ability to interpret administrative law decisions; examining and processing a variety of legal documents; conducting detailed research, analysis and evaluation of data in response to complex and politically sensitive requests; drafting litigation recommendations, legal documents and correspondence; locating and reviewing case files; using a variety of electronic and manual filing systems to acquire required information; analyzing and determining appropriate action required; documenting findings and preparing recommendations; and searching legal reference files and other sources for information and data required by attorneys. Experience performing work that required the incumbent to review, assess and formulate a conclusion will also be considered.


    Master’s or equivalent graduate degree or 2 (two) full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.


    Combination of education and experience: Equivalent combinations of education and experience may be used to meet the experience requirement.

    To qualify for the GS-11 grade level: You must have at least one year of specialized experience at, or equivalent to, the GS-09 grade level in the Federal service. Examples of specialized experience may include, but are not limited to, performing paralegal work, analyzing available precedent relevant to cases under consideration for use in presenting case summaries to attorneys; interpreting data collected to discover patterns of possible discriminatory activities and bringing to attention of an assigned attorney; preparing summaries of testimony; performing statistical analysis; and interviewing victims to gather allegations that may be used to determine prosecutorial merit. Experience using litigation presentation software, such as Sanction. Professional work or educational experience in the criminal justice system (i.e., courts, criminal law, probation, etc.), which demonstrated the applicant's knowledge of the philosophy, principles, concepts and practices relating to the criminal justice system.


    Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M., if related.


    Combination of education and experience: Equivalent combinations of education and experience may be used to meet the experience requirement.


    You must meet all qualification requirements within 30 days after the closing date of this announcement.

    A one year probationary period may be required.

    Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See


    It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test, which screens for illegal drug use prior to final appointment.

    Employment is also contingent upon the completion and satisfactory adjudication of a background investigation.


    Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles.

    All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/education for these competencies in your resume:

  • Attention to Detail
  • Decision Making
  • Flexibility
  • Interpersonal Skills
  • Oral Communications
  • Planning and Evaluation
  • Problem Solving
  • Self Management
  • Writing


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    The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees.


    Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the DOJ with selection priority over other candidates for competitive service vacancies. If your DOJ component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.

    Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority.

    Veteran Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference (5 or 10 points) you are claiming on your résumé. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214; official statement of service from your command if you are currently on active duty; or other official documentation. For 10-point veterans' preference, please submit a Standard Form (SF-15), Application for 10-Point Veterans' Preference, and the other required documentation identified on the SF-15 to support your preference claim.

    Schedule A: The DOJ encourages applicants with disabilities to apply in response to posted vacancy announcements. Qualified applicants with targeted/severe disabilities may be eligible for direct hire under Schedule A hiring authority. Individuals with targeted/severe disabilities are encouraged to register for the Bender Registry by submitting their resume to, and reference "Federal Career Opportunities" in the subject line. For additional information see:". Individuals with targeted/severe disabilities are also encouraged to submit their resumes to the Division by emailing them to Applicants with questions about this process may contact the Division's Disability Point of Contact (DPOC) at (202) 514-3934.

    Department Policy: The DOJ is an Equal Opportunity/Reasonable Accommodation Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, disability (physical or mental), age, sex, gender identity, sexual orientation, genetic information, status as a parent, membership or non-membership in an employee organization, on the basis of personal favoritism, or any other non-merit factor. The Department welcomes and encourages applications from persons with physical and mental disabilities. DOJ is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the DOJ.


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    You must apply through the USA Staffing online job application system. Follow the prompts to register, answer all related questions and submit all required documentation as listed below.

    To apply for this position, provide a complete Application Package which includes:

  • Your Résumé
  • A complete Occupational Questionnaire
  • Additional Required Documents (see Required Documents section below)
  • The complete Application Package must be submitted by 11:59 PM (ETZ) on Wednesday, July 30, 2014.

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process.

    Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.

    To fax supporting documents you are unable to upload, complete this cover page using the following vacancy ID 1157598. Fax your documents to 1-478-757-3144.

    If you cannot apply online:

  • Click the following link to view and print the occupational questionnaire View Occupational Questionnaire
  • Print this 1203FX form to provide your response to the occupational questionnaire, and
  • Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.
  • Instructions for answering the questions in the Occupational Questionnaire: If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.

    Other Information

    If an applicant does not submit the requested application materials, the Civil Rights Division will evaluate the applicant solely on the information available, which may result in the applicant not receiving full consideration or not being considered eligible.

    The application materials will not be returned.

    Reasonable Accommodations: This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    The Civil Rights Division uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, visit


    A complete application package must be submitted and received prior to 11:59, ETZ, on the closing date. The following documents are required for your application package to be complete:

  • Required: Your responses to the Occupational Questionnaire (Online or 1203-FX).
  • Required: Your résumé showing relevant experience and dates of employment (cover letter optional).
  • Required, if you meet qualifications based on education: An unofficial college transcript. (Note: If you are selected for this position, official transcript will be required prior to your first day.)
  • Required: OF-306, Declaration for Federal Employment.
  • Required, if applicable: CTAP/ICTAP documentation: a copy of a separation notice or other proof of eligibility for priority selection, a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location, AND a copy of your most recent performance appraisal.
  • Required, if applicable: Veterans' Preference documentation. (See Benefits and Other Information section for details.)
  • Submitting Documents

    If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area. Please redact all Personally Identifiable Information (PII), such as social security number and date of birth, from any uploaded documents.

    Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link to print a copy of the cover page. When faxing documents, follow the procedures outlined below.

  • Include the 8-character Vacancy Identification Number 1157598.
  • Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
  • You may submit multiple documents for the same vacancy announcement using one cover page. Fax your cover page and documents to 1-478-757-3144. Faxed documents submitted with missing information will not be processed.
  • The following will prevent your documents from being processed:

  • Not using the special cover page mentioned above
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name
  • Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.

    Your résumé, curriculum vitae or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process or fax. Please be sure to include all of the following information in your resume:

    Job Information: Vacancy Identification Number, title, grade and location for which you are applying. Personal Information: Full name, mailing address (with zip code) and day/evening telephone numbers (with area code), country of citizenship.

    Education: High School name, city, state and zip code, date of diploma or GED. Colleges and/or Universities attended, city, state and zip code. Major field(s) of study. Type and year of degree(s) received. If no degree received, show total credit hours received in semester or quarter hours.

    Work Experience for each paid or non-paid position held related to the job for which you are applying (do not provide copies of job descriptions): job title, duties, accomplishments number of hours per week, employer's name and address, supervisor's name and phone number, starting and ending dates of employment (month and year) salary. Indicate if your current supervisor may be contacted.

    If ever employed by the Federal Government, please show the highest Federal civilian grade held, job series, and dates of employment in grade.

    Other Qualifications

    Do not send copies of documents unless specifically requested: job-related training courses (title and year), skills (e.g., other languages, computer software/hardware, tools, machinery, typing speed, etc.), certificates and licenses, honors, awards, and special accomplishments. (e.g., publications, memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.).


    Betsy Allen
    Phone: (202)514-3934
    Agency Information:
    US Department of Justice Civil Rights Division
    Human Resources Office
    950 Pennsylvania Avenue NW
    Suite 3200 Bicentennial Building
    Washington, DC


    Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

    We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.

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