About the Agency
DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.
This position is located in the Department of Labor, OSHA, San Diego Area Office, in San Diego, CA. The mission of the Occupational Safety and Health Administration (OSHA) is to ensure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance.
- This position is at the full performance level.
- This position is outside the bargaining unit.
- Relocation costs will not be paid.
This position is also being advertised under job opportunity announcement Number MS-14-SF-OSHA-084 for status applicants, i.e., current or former career or career-conditional federal employees and individuals eligible under special appointing authorities. To receive consideration for both announcements, you must complete the application process for each announcement separately.
At the full performance level, the incumbent serves as the Area Office central point of contact on matters pertaining to OSHA programs and administrative work processes. Serves as the Area Office management assistant on office budget and fiscal matters. Provides administrative support for organizational budgeting and financial management activities. Coordinates Area Office procurement services for all Area Office property, equipment, security and supply matters. Oversees the requisitioning and maintaining of adequate office supplies, departmental and agency standard forms, as well as publications and equipment, space control and communication services. Answers questions related to travel for Area Director and staff. Maintains records pertaining to employees' travel activities.
Receives all visitors and telephone calls. Determines nature of call or business of visitors, handling non technical inquiries and referring callers with technical inquiries to the Area Director or appropriate staff. Makes travel arrangements for Area Director, including arranging schedules, hotel reservations and notifying organizations and officials to be visited. Prepares training authorization and evaluation forms for Area Office personnel. Maintains calendar of scheduled training activities based on Individual Development Plans, IDPs, for office staff. Receives, reads and reviews all incoming correspondence, directives, documents, etc., determining conformance with regulations, completeness, grammar, format, and special policies of the agency.
Advises on the potential benefits and uses of automation to improve the efficiency of administrative support operations. Maintains the office LAN, doing program updates as well as solving problems associated with LAN malfunctions or problems. LAN management includes duties such as: installing components to the PC and making sure the software works, correcting corrupt files and modifying system files to allow users more prompt and efficient access. Troubleshoots office automation problems for the Area Office, ensures that software applications are working, installs software application updates for the NCR as instructed, troubleshoots newly installed software. Assures the proper establishment and maintenance of active and closed inspections files in accordance with prescribed directives. Generates and retrieves periodic electronic reports in connection with inspection activity for the Area Director, team leader and team.