This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Assistant (Office Automation)

Department:Department Of Labor

Agency:Occupational Safety and Health Administration

Job Announcement Number:DE-14-SF-OSHA-060

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$42,621.00 to $55,407.00 / Per Year

OPEN PERIOD:

Monday, July 14, 2014 to Friday, July 18, 2014

SERIES & GRADE:

GS-0303-07

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy - San Diego, CA View Map

WHO MAY APPLY:

U.S. Citizens; ICTAP and CTAP eligibles in the local commuting area.

SECURITY CLEARANCE:

Not Applicable

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

This position is located in the Department of Labor, OSHA, San Diego Area Office, in San Diego, CA. The mission of the Occupational Safety and Health Administration (OSHA) is to ensure safe and healthful working conditions for working men and women by setting and enforcing standards and by providing training, outreach, education and assistance.

- This position is at the full performance level.
- This position is outside the bargaining unit.
- Relocation costs will not be paid.

This position is also being advertised under job opportunity announcement Number MS-14-SF-OSHA-084 for status applicants, i.e., current or former career or career-conditional federal employees and individuals eligible under special appointing authorities. To receive consideration for both announcements, you must complete the application process for each announcement separately.

KEY REQUIREMENTS

  • U.S. Citizenship.
  • Appointment to this position may require a background investigation.
  • Requires a probationary period if the requirement has not been met.
  • Requires a qualified typist (at least 40 wpm).

DUTIES:

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At the full performance level, the incumbent serves as the Area Office central point of contact on matters pertaining to OSHA programs and administrative work processes. Serves as the Area Office management assistant on office budget and fiscal matters. Provides administrative support for organizational budgeting and financial management activities. Coordinates Area Office procurement services for all Area Office property, equipment, security and supply matters. Oversees the requisitioning and maintaining of adequate office supplies, departmental and agency standard forms, as well as publications and equipment, space control and communication services. Answers questions related to travel for Area Director and staff. Maintains records pertaining to employees' travel activities.

Receives all visitors and telephone calls. Determines nature of call or business of visitors, handling non technical inquiries and referring callers with technical inquiries to the Area Director or appropriate staff. Makes travel arrangements for Area Director, including arranging schedules, hotel reservations and notifying organizations and officials to be visited. Prepares training authorization and evaluation forms for Area Office personnel. Maintains calendar of scheduled training activities based on Individual Development Plans, IDPs, for office staff. Receives, reads and reviews all incoming correspondence, directives, documents, etc., determining conformance with regulations, completeness, grammar, format, and special policies of the agency.

Advises on the potential benefits and uses of automation to improve the efficiency of administrative support operations. Maintains the office LAN, doing program updates as well as solving problems associated with LAN malfunctions or problems. LAN management includes duties such as: installing components to the PC and making sure the software works, correcting corrupt files and modifying system files to allow users more prompt and efficient access. Troubleshoots office automation problems for the Area Office, ensures that software applications are working, installs software application updates for the NCR as instructed, troubleshoots newly installed software. Assures the proper establishment and maintenance of active and closed inspections files in accordance with prescribed directives. Generates and retrieves periodic electronic reports in connection with inspection activity for the Area Director, team leader and team.


QUALIFICATIONS REQUIRED:

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Applicants must have one (1) year of specialized experience equivalent to at least the GS-06 level in the Federal Service.

Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to successfully perform the duties of the position as described above. Typically, such specialized experience is in or related to the work of the position being filled. However, the experience need not be with the Federal Government.

Specialized experience include: applying a full range of administrative rules and regulations to coordinate and perform all the clerical and administrative functions of an office; experience that demonstrates knowledge of grammar, punctuation, format and style to prepare correspondence, memorandums, and other documents utilizing word processing and other automated systems; and responding to requests for information, receiving calls, greeting visitors, and providing directives, and serving as a focal point of contact in an office; and experience maintaining and troubleshooting computer systems.

For additional information, refer to the Office of Personnel Management Operating Manual for Qualification Standards,Group Coverage Qualification Standards for Clerical and Administrative Support Positions.


There is no substitution of education for experience for this position.

SELECTIVE FACTORS: This position requires a typing speed of at least 40 wpm.

Applicants must meet all legal, regulatory, and qualifications requirements by the closing date of the vacancy announcement to be eligible for consideration for selection.

HOW YOU WILL BE EVALUATED:

If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.

Categories
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.

Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.

Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:
Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience. Conveys information and ideas in an effective and timely manner.
Interpersonal Skills: Demonstrates understanding, professionalism, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Administrative Program Knowledge: Knowledge and application of administrative programs, principles, practices, guidelines, systems and other techniques.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Receives corrective criticism in a positive manner.
Technology Application: Uses computers and computer software applications.

The information you provide may be verified by a review of your work experience and/or education, by checking references and through other means (ex. interview).  The examining Human Resources Office (HRO) makes the final determination concerning applicant ratings.  Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.  Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)

INFORMATION FOR ICTAP ELIGIBLES ONLY: If you are eligible for special priority selection under ICTAP, you must be well-qualified for the position to receive consideration.  ICTAP eligibles who are placed into Category B or higher will be considered "well-qualified".

Click Application of Veterans Preference for Category Rating Jobs for more information.
To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, SELECTIVE SERVICE REGISTRATION, PROBATIONARY PERIOD, FORMER FEDERAL EMPLOYEES

HOW TO APPLY:

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Follow the 5 steps below to apply.  Your application and ALL required supplemental documents must be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to be considered.  Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered.

For more details, click How To Apply Detailed Instructions Document .  For help, refer to the Vacancy Contact in the "Questions about this job" section.  SAVE your information before the 30 MINUTE TIMEOUT!

STEP 1 - Create USAJOBS Account, including Resume and Saved Documents
Your resume must provide sufficient information to substantiate your responses in the self-assessment vacancy questions.  If not, the HRO may amend your responses to more accurately reflect the competency indicated by resume content.  FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week).

STEP 2 - Answer Vacancy Questions (DOORS)
Click the Apply Online button, which is available when you search for a job on www.usajobs.gov, click on the title and proceed.

STEP 3 - Submit Supplemental Documents
Submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy by the close date.  For details: click How to Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

STEP 4 - Review Application and click Finish  Click here to submit an updated resume after initial application.

STEP 5 - Edit Application as needed by 11:59 pm ET of Close Date

REQUIRED DOCUMENTS:

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Follow the instructions: click How To Submit Supplemental Documentation Document.  Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.  Also, do not upload password protected documents.

The following documents are required from ALL applicants:

- Most Recent SF-50 that indicates current grade, step, and competitive status - All status candidates or reinstatement eligibles MUST submit.

- Most recent performance appraisal/evaluation signed and dated within 18 months (or reason explaining why one cannot be provided) - applies to current and former Federal employees and VEOA applicants.  If you do not have one, you must submit a statement explaining why one cannot be provided or you will not be considered for this position.The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP/CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 vs. Copy 1)

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

AGENCY CONTACT INFO:

Rebecca Huey
Phone: 415-625-2387
Fax: 000-000-0000
TDD: 800-877-8339
Email: fed-jobs-san@dol.gov
Agency Information:
Labor, Occupational Safety and Health Admin
90 7th Street
Suite 12-300
San Francisco, CA
94103
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.

To check the status of your application: Click here. To sign up for Application Status Updates via email: Click Here.

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Job Announcement Number:

DE-14-SF-OSHA-060

Control Number:

375412600