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This Position Is No Longer Available

Job Title:  Administrative Specialist (Recent Graduate)(DEU)
Department:  Department Of Commerce
Agency:  Commerce, International Trade Administration
Job Announcement Number:  ITA-TPFCS-2014-0060

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$52,146.00 to $67,787.00 / Per Year
Monday, July 7, 2014 to Monday, July 14, 2014
Recent Grad, Excepted Service - Full-Time
1 vacancy - Washington DC, DC   View Map
All qualified U.S. citizens that meet the eligibility requirements for the Pathways Recent Graduate Program as described below.


About the Agency

The Office of Europe, the Middle East & Africa, Global Markets, International Trade Administration (ITA) is looking for an energetic, innovative, team-oriented administrative professional who will enjoy working in a dynamic and mission driven organization as an Administrative Specialist.  The ideal candidate will have a combination of administrative and educational background and/or professional experience in international economic relations, trade and investment policy issues.  The ideal candidate will have familiarity with United States international relations with countries in Europe, the Middle East or Africa.  The successful applicant will perform a variety of administrative duties in support of the Deputy Assistant Secretary for Europe, the Middle East and Africa and research a range of trade policy issues as needed. This job will reward an applicant who can apply creative thinking, exercise personal initiative and leadership, and demonstrate a commitment to personal and organizational excellence.

This position is located within the Office Europe, the Middle East & Africa, Global Markets, International Trade Administration.  The mission of Global Markets is to assist and advocate for U.S. businesses in international markets to foster U.S. economic prosperity. 

ITA is the Federal agency responsible for promoting American exports and supporting international trade through various trade-related services, including business counseling, partnership development, and monitoring of and compliance with trade agreements. ITA also coordinates the Federal role in attracting international investment into the United States through the SelectUSA program. ITA is a global bureau of the Department of Commerce, composed of more than 2400 employees at offices throughout the United States and in more than 70 countries around the world. 


  • Not Required


  • No


  • Applicant must be a United States Citizen.
  • Must be suitable for Federal Employment.
  • Investigations and clearances must be completed prior to appointment.
  • You must be registered for Selective Service if applicable (
  • You will be required to sign a Pathways Participant Agreement.


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The applicant selected for this position will be responsible for:

  • Office management and coordination, ensuring office administrative requirements are identified and met in all administrative areas;
  • Managing the schedules of the Deputy Assistant Secretary (DAS) and Executive Deputy Assistant Secretary;
  • Drafting and publishing administrative guidance;
  • Travel and logistics management;
  • Preparing correspondence for executive management;
  • Researching trade policy and market access issues and preparing memoranda and other written materials under the guidance of the DAS and Senior Advisor for Trade Policy.


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In order to be eligible for an appointment under the Pathways Recent Graduate Program you must meet the following requirements:

  • You must be a recent graduate who has completed, within the previous two years, an associates, bachelors, masters, professional, doctorate, vocational or technical degree or certificate from a qualifying educational institution such as an accredited technical or vocational school; a 2- or 4-year college or university; a graduate or professional school (e.g., law school, medical school); or a post-secondary home school curriculum.  Note:  Certificate program is defined as post-secondary education in a qualifying educational institution equal to at least one academic year of full-time study that’s part of an accredited college-level, technical, trade, vocational, or business school curriculum. 
  • Veterans unable to apply within two years of receiving their degree due to military service obligation shall have a 2-year period of eligibility to apply that begins from the date of release or discharge from active duty; however, the veteran’s eligibility period cannot extend beyond 6 years from the date of graduation.
  • The Presidential Executive Order for the Pathways Programs was signed 12/27/2010 but the final regulations weren’t issued until 7/10/2012.  Because of this delay, individuals who graduated between 12/27/2010 and 7/10/2012 will be eligible to apply under the Recent Graduates Program.
GS-9:  Applicant must possess one year specialized experience at the next lower grade level (GS-7) or equivalent pay band. Specialized experience includes experience utilizing a working knowledge of the principles of the World Trade Organization (WTO), the European Union, other trade and/or investment related agreements and obligations of the United States and its trade partners; experience utilizing regulations and processes of a cross-section of administrative areas; experience prioritizing assignments to meet deadlines while delivering customer service to internal and external stakeholders; experience preparing written reports, memos, other documents and presenting verbally; experience with utilizing various computer applications.

Substitution of Education for Experience for GS-9:  master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

U.S. Citizenship: You will be required to provide proof of U.S. citizenship.

Selective Service System: Male applicants born after December 31, 1959 must be registered with the Selective Service System or have an exemption. If selected, confirmation of registration status is required.

Probationary Period: One year probationary period may be required depending on your government status and requirement of this position.

Security Clearance: This position may require a security clearance. Any required investigations and clearances must be completed before the selectee can be placed in the position.

Applicants must meet ALL application requirements, to include a complete online resume, by 11:59 p.m. EASTERN TIME ZONE (ETZ) on the closing date of this announcement. . If selected for Federal employment, you will be required to complete a "Declaration of Federal Employment" OF-306, prior to being appointed. Applicants must meet all qualification requirements by the closing date of this announcement. Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at


We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position.  If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories.  These categories are “gold,” “silver,” and “bronze.”  However, your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.  Candidates placed in the “gold” category will be identified for referral to the hiring manager and may be invited for an interview.

How you will be evaluated for preference eligibility: Within each category, those entitled to veterans’ preference will be listed at the top of the pre-defined category for which they are placed.  Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (gold) depending on the position and grade level of the job. 

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

  • Ability to communicate orally and in writing.
  • Knowledge of the World Trade Organization, the European Union or other trade and investment related agreements. 
  • Knowledge of a cross-section of administrative areas.
  • Ability to advise others on proper procedures.
  • Ability to prioritize assignments and meet deadlines. 
For more information on category rating, please go to:

To preview questions please click here.


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The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Office via the Federal Relay Service, 1-800-877-8339.


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Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at To begin, click the Apply Online button near on the right side of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at and click on "Application Status." Click on the position title, and then select Apply Online to continue. If you have problems completing your on-line application, including problems submitting your supporting documents, please contact the Help Desk by e-mail at or phone at 866-656-6831. The help desk is available Monday-Friday, 7:00 a.m. to 7:00 p.m. ET. For instructions on submitting your application in another format please contact: Christine Covington at 202-482-3041 or


A complete application consists of the following:

Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week. Your resume may be used to validate your responses to the scored occupational questionnaire.

Veterans' Preference documentation. Please indicate on your resume the type of veterans' preference you are claiming and provide the appropriate supporting documentation (DD-214 stating disposition of discharge or character of service, VA letter, SF-15, etc.) to validate your claim. For more information regarding eligibility requirements, please go to:

Education. If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to for more information. You are not required to submit official documents at this time; copies are sufficient.

Special Instructions for Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website -  You must provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation when requested will result in lost consideration. 


Christine Covington
Phone: 202-482-3041
Fax: 571-258-4052
Agency Information:
1401 Constitution Ave NW
Room 7412
Attn: Human Resources
Washington, DC
Fax: 571-258-4052


You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at and clicking on "Track Your Online Application." The four points of notification are:

1. Application Received or Application Incomplete;

2. Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;

3. Eligible (Application Referred to the Selecting Official) or Eligible (Application Not Referred to the Selecting Official); and

4. Selected or Not Selected

By submitting your application, you are certifying the accuracy of the information contained in your application.  If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed.  After making a tentative job offer, we will conduct a suitability/security background investigation.

You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).  

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