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This Position Is No Longer Available

Job Title:  Librarian
Department:  Department Of Veterans Affairs
Agency:  Veterans Affairs, Veterans Health Administration
Job Announcement Number:  VX-14-CLB-1157633-BU

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$57,982.00 to $75,376.00 / Per Year
Thursday, July 3, 2014 to Friday, July 11, 2014
Full Time - Permanent
1 vacancy in the following location:
Fort Harrison, MT View Map
United States Citizens
Public Trust - Background Investigation


Vacancy ID: 1157633 

OUR MISSION: To fulfill President Lincoln’s promise – “To care for him who shall have borne the battle, and for his widow, and his orphan” – by serving and honoring the men and women who are America’s Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

The Department of Veterans Affairs (VA) needs employees who possess the energy, compassion, and commitment to serve those who served our Country. Whatever the job title, every position in VA will give you a chance to make a meaningful and personal contribution to the lives of truly special and deserving people - our Veterans. VA professionals feel good about their careers and their ability to balance work and home life. VA offers generous paid time off and a variety of predictable and flexible scheduling opportunities. Working for VA is one of the most emotionally satisfying and professionally rewarding ways to dedicate the best within you to your Country's service. If you are transitioning from the military or a Veteran already, we invite you to explore the benefits of continuing your career at the VA. The VA is committed to hiring Veterans.

The VA is much more than just another employer. It is an honorable, open and welcoming community of those who care. Gratitude is our motivation and service is our mission.

The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define “who we are,” our culture, and how we care for Veterans, their families and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect and Excellence (“I CARE”).

America's Veterans need you! To find out more, go to


  • Not Required


  • No


  • You must be a U.S. citizen to apply for this job
  • You may be required to serve a probationary period
  • Background investigation may be required
  • Selective Service Registration is required for males born after 12/31/1959


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This position is located in Learning Services for VA Montana Health Care System (VAMTHCS) at the Fort Harrison Campus. As a Librarian, you will develop and educate employees throughout the organization. This position is an integral part of the health system and serves staff, students, and Veterans in all units of VA Montana, including the VA Medical Center, the Community Living Center, the Inpatient Behavioral Care Unit, and the Community Based Outpatient Clinics. You will work broadly with information and organizational staff, crossing boundaries of disciplines and departments. Your duties may include, but are not limited to, the following:

·        Carries out complex searches and providing accurate and reliable information;

·        Applies expertise to searching multiple health-related databases;

·        Utilizes knowledge of the terminology and practices of healthcare disciplines, including all fields of medicine and surgery, dentistry, nursing, mental health, health administration, pharmacy and allied health fields to interpret questions and complete searches;

·        Performs evaluations of citations to identify those that are pertinent to a patron’s question;

·        Evaluates resources and references, both, primary and secondary for authoritativeness, timeliness, and relevance to specific information requests;

·        Follows interlibrary loan resources and procedures for hospital libraries to facilitate interlibrary cooperation and the smooth exchange of information;

·        Evaluates the current online and traditional collection and identifies gaps in collections, selecting authoritative resources to fill those gaps;

·        Identifies and removes outdated materials from the collection;

·        Coordinates and maintains the facility's electronic information sites such as SharePoint and Intranet, assuring compliance with national standards;

·        Collaborates with other departments to ensure comprehensiveness and continuity of the collections.

Work Schedule: Monday to Friday - 8am to 4:30pm



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Basic Education Requirement: All librarians must meet the requirements for professional education library science or possess equivalent experience and education as shown in A or B. (Must provide transcripts)

A) Completion of 1 full academic year of graduate study in library science from an accredited college or university, in addition to completion of all work required for a bachelor's degree (Transcripts Required)


B) A total of at least 5 years of a combination of college-level education, training, and experience. To qualify on this basis, you must establish conclusively that the education, training, and experience provided a knowledge and understanding of the theories, principles, and techniques of professional librarianship; a knowledge of literature resources; and the knowledge and abilities essential for providing effective library and information services. (Transcripts and Documentation Required)


Specialized Experience Requirement: In addition to meeting the basic education requirement, you must also possess specialized experience and/or additional directly related education to qualify for this position as described below.

Specialized Experience: MUST possess one full (1) year of specialized experience equipped with the knowledge, skills, and abilities to perform the duties of the Librarian position. To be creditable, specialized experience must have been equivalent to at least GS 9 grade level in Federal Service.  Examples of qualifying experience include: working experience as a health science librarian including possessing specialized knowledge of medical terminology, the health care environment, policies, issues and trends that impact the delivery of healthcare; providing reference services in a complex hospital environment; possessing working experience with document delivery, interlibrary loan processes, interlibrary loan systems such as DOCLINE and library cooperative networks; possessing working experience with specialized library services such as acquisitions, cataloging, organization, collection maintenance and library automation such as electronic journals and books.


Education Substitution Requirement: MUST possess three (3) full years of progressively higher level graduate education in library science or doctoral degree (Ph.D. or equivalent) related to the position. (COPY OF TRANSCRIPTS REQUIRED)


Combination of Education and Experience: MUST possess a combination of successfully completed graduate level education and specialized experience (as described above) may be used to meet the minimum qualification requirements to qualify. (COPY OF TRANSCRIPTS REQUIRED)

You will be rated on the following Knowledge, Skills, Abilities and Other characteristics (KSAOs) as part of the assessment questionnaire for this position:

1.    Ability to provide reference services from a variety of information resources.

2.    Skill in delivering documents and interlibrary loans.

3.    Ability to acquire and develop library collections.

4.    Knowledge of prevailing web management practices and SharePoint management including web accessibility, copyright law; information security and web standards.

5.    Ability to train individuals by applying adult learning principles.

PHYSICAL DEMANDS: The work involves regular and recurring physical exertion such as periods of standing, bending, stooping and reaching into shelving areas. The work may require sitting at a computer for extended periods of time. Fieldwork may involve traveling to different facilities for meetings, trainings, conferences and sources of information.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Veteran's Preference:  When applying for Federal jobs, eligible veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s) showing all dates of service as well as character of service (honorable, general, etc.). Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability.  If the military member is within 120 days of separation and does not yet have a DD214, the member may instead submit any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is signed.

Veterans with service-connected disability of less than 10%, non service-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, should refer to and submit a completed " SF15, "Application for 10-Point Veteran Preference," (go to and required documentation with your application materials. For more information on Veterans' Preference, please visit



Applicants will be ranked based on four quality groups, as follows:

  • Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
  • Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
  • Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
  • Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

After the vacancy announcement closes, reviewed applications are evaluated against the questionnaire responses and placed in the appropriate quality group.  Qualified veterans will be afforded preference by being placed at the top of the appropriate quality group.  Qualifying veterans with a service-connected disability of 10% or more will be placed at the top of the best qualified group.  The best qualified group is the first to be referred to the hiring facility for further consideration and possible interview.  The remaining groups may be referred based on the number of applicants available.


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VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered:

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Federal Government has special excepted appointing authorities for persons with qualifying disabilities, such as Schedule A. Specific information can be found at IMPORTANT: If you would like to receive consideration as a Schedule A applicant, you must contact the Human Resources office at the facility where this position is located at (406)447-7078.


Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at  

VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.


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All applicants are encouraged to apply online.

To apply for this position, you must complete the View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Friday, July 11, 2014 to receive consideration.

  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


The following documents are required:

  1. Resume
  2. Responses to the Occupational Questionnaire
  3. Other documents - use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), ICTAP/CTAP documentation (for well-qualified, displaced Federal employees), or documentation to support Veterans Preference claims. You will not be contacted for additional information.

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 1157633.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.


VHA Nationwide DEU
Phone: (844)456-5208
Agency Information:
Thank You, AR


After the vacancy announcement closes and a referral certificate is issued, an electronic notification letter - or e-mail - will be sent to applicants who provide an e-mail address.  Otherwise, you will receive a notification letter via the U.S. Postal Service within 2 to 4 weeks.

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