This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Legal Assistant (Office Automation)

Agency:Merit Systems Protection Board

Job Announcement Number:MSPB-DE-2014-0014

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$33,049.00 to $53,221.00 / Per Year

OPEN PERIOD:

Monday, June 30, 2014 to Monday, July 7, 2014

SERIES & GRADE:

GS-0986-05/07

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy - Atlanta, GA View Map

WHO MAY APPLY:

US Citizens; no prior Federal experience is required. 

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

This position is being concurrently announced under Merit Promotion Procedures on announcement number MSPB-MP-2014-0019 Current and former Federal employees may apply to both announcements to maximize opportunities for consideration since different referral criteria apply to each announcement type.

The incumbent of this position serves as a legal assistant to the Regional Director (RD) and the professional staff of the Atlanta Regional Office, U.S. Merit Systems Protection Board. The office is responsible for adjudicating appeals filed by federal employees as designated in 5 CFR, Part 1201, Appendix II. The incumbent is responsible for assisting in the processing and adjudication of those appeals.

 

KEY REQUIREMENTS

  • U.S. Citizenship

DUTIES:

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The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity. The duties may include, but are not limited to:
• Reviews a wide variety of appeals, filed in various formats, including individual right of action appeals under the Whistleblower Protection Act of 1989, and appeals from adverse actions (such as removals and demotions), performance actions, denial of within-grade increases, reductions in force, denial of retirement benefits, and probationary determinations.
• Prepares letters to appellants which request further information needed to process an incomplete appeal.
• Prepares cases for hearing, including noting case file deficiencies, researching legal issues, assisting at teleconferences and hearings, and drafting related orders.
• Serves as a case tracker. These duties include but are not limited to, entering new appeals into the case tracking system, closing the case after an initial decision has been issued, and verifying the accuracy of all information entered.
• Reviews final decisions before issuance for substance and compliance with the rules of grammar, spelling, punctuation and the Board's format.
• Researches and responds, both orally and in writing, to case inquiries from other Board offices, the general public, appellants, appellants' representatives and other Federal agencies.
• Assists the Supervisory Paralegal Specialist in a variety of office-wide administrative responsibilities such as assisting in an ongoing update of the internal Administrative Procedures Manual; making travel arrangements with the contracted vendor for the entire office staff; obtaining hearings rooms for hearings scheduled by the AJs; and maintaining an internal hearings/leave board.
• Assists in the timely submission of a variety of intra-office information for record keeping and case management purposes, to include updating and transmitting data on all of the office's automated information systems.
• Performs miscellaneous administrative duties as assigned including answering telephones, greeting visitors and processing mail.


QUALIFICATIONS REQUIRED:

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To qualify, you must meet all qualifications by the closing date of this announcement.

All applicants can qualify by meeting the EDUCATION requirements specified below and/or the SPECIALIZED EXPERIENCE requirements. 

SPECIALIZED EXPERIENCE AT THE GS-5 GRADE LEVEL: Applicants must have one year of specialized experience performing the range of duties as described above. Some examples of specialized experience include experience which provided the applicant with knowledge of appellate rules, regulations, and procedures; knowledge of administrative policies, procedures, and organization, or skill in searching legal references such as the Code of Federal Regulations, United States Code, etc. Such experience may be gained from substantive clerical or secretarial work in a law office or similar organization that provided the applicant with experience in providing quasi-legal and technical support. The required experience must be equivalent to at least the next lower grade level in the Federal service.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE AT THE GS-5 LEVEL: Four years of successfully completed post high school education in any major from an accredited business, secretarial, or technical school, junior college, college or university. Transcripts required if qualifying based on this provision. OR

COMBINATION OF EDUCATION AND EXPERIENCE AT THE GS-5 LEVEL: Combinations of successful completion of related graduate level education as listed above and related experience may be used to meet the total qualification requirements. The total combined percentage must be at least equal to 100 percent. 

Transcripts are required if:

  • You are qualifying based on education.
  • You are qualifying for this position based on a combination of experience and education.
SPECIALIZED EXPERIENCE AT THE GS-6 GRADE LEVEL: Applicants must have one year of specialized experience performing the range of duties as described above. Some examples of specialized experience include experience which provided the applicant with knowledge of appellate rules, regulations, and procedures; knowledge of administrative policies, procedures, and organization, or skill in searching legal references such as the Code of Federal Regulations, United States Code, etc. Such experience may be gained from substantive clerical or secretarial work in a law office or similar organization that provided the applicant with experience in providing quasi-legal and technical support. The required experience must be equivalent to at least the next lower grade level in the Federal service. THERE IS NO EDUCATION SUBSTITUTION FOR THE GS-6 GRADE LEVEL. 

SPECIALIZED EXPERIENCE AT THE GS-7 GRADE LEVEL: Applicants must have one year of specialized experience performing the range of duties as described above. Some examples of specialized experience include experience with provided the applicant with knowledge of appellate rules, regulations, and procedures; knowledge of administrative policies, procedures, and organization; or skill in searching legal reference such as the Code of Federal Regulations, United States Code, etc. Such experience may be gained from substantive clerical or secretarial work in a law office or similar organization that proved the applicant with experience in providing quasi-legal and technical support. The required experience must be equivalent to at least the next lower grade level in the Federal service. THERE IS NO EDUCATION SUBSTITUTION FOR THE GS-7 GRADE LEVEL.


Special Conditions:

  • Males born after 12/31/1959 must be registered with Selective Service.
  • DD214 (Member 4 copy) or other veterans’ documents required to receive veterans’ preference.
  • This position is designated a public trust position and is subject to satisfactory completion and favorable adjudication of initial background investigation as a condition of employment.
  • Successful completion of a one-year probationary or trial period (if new hire to the Federal service).

HOW YOU WILL BE EVALUATED:

Applications will be evaluated in accordance with Office of Personnel Management’s (OPM) Delegated Examining Procedures using category rating. Applicants who meet basic minimum qualifications will be placed in one of three categories: Highly Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. Category placement will be determined based on applicants’ quality of experience and the extent they possess the following knowledge, skills, and abilities (or competencies):

• Knowledge of legal support functions and processes.
• Ability to work independently, efficiently, meet established deadlines and produce quality work.
• Skill in operating computer software and office equipment.
• Ability to communicate orally in order to receive and release information concerning technical procedures and requirements.
• Ability to communicate in writing in order to draft response to formal requests.

The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. Your ratings in this Assessment Questionnaire are subject to evaluation and verification based on the documents and references you submit.
Later steps in the selection process are specifically designed to verify your ratings. Attempts to falsify information; inflate your qualifications or providing inaccurate information on federal documents may be grounds to adjust your rating or to not select you. Errors, omissions or providing inaccurate information on federal documents may affect your eligibility. If selected providing inaccurate information on federal documents could also be grounds for dismissing you from the position/agency. Please follow all instructions carefully.
To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

  • Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility to include your most recent performance appraisal, SF-50 showing the full performance level or career ladder of your current or previous position, and proof of eligibility such as a RIF separation notice or letter from OPM/your agency. CTAP/ICTAP eligibles will be considered well-qualified if achieving a rating of 85 or above. Information about CTAP/ICTAP eligibility is at: OPM's Career Transition Resources website.
  • More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.
  • Direct Deposit – Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.
  • E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires. If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form 1-9 on your entry-on-duty date will be verified through the DHS 'E-VERIFY' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.
  • Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: 1-800-877-8339. MSPB IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER and employment decisions are based on merit factors only. If you believe that you have been discriminated against in an employment decision by this agency, you have the right to seek counseling to resolve your complaint. You must do so within 45 days of the alleged discrimination action. If you desire to seek counseling, call the MSPB Office of Equal Employment Opportunity at 202 653-6772, Ext 4405.


HOW TO APPLY:

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Please read the entire announcement and all the instructions before you begin.
The following instructions outline our application process.
  • You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. 
  • We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
  • This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you are requesting this.
Step 1: Create a USAJOBS account (if you do not have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.


Step 2: Create a resume with USAJOBS or upload a resume into your USAJOBS account. Customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. Your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).

Step 3: Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required.
You can update your application or documents anytime while the announcement is open. Log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.
NOTE: Verify that uploaded documents from USAJOBs transfer into the Agency's staffing system. Once in the Agency's staffing system you will have the opportunity to upload additional documents. Uploaded documents must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).


REQUIRED DOCUMENTS:

You must submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.
  • Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
  • College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required prior to entering on duty. All education must have been successfully completed and obtained from an accredited school, college, or university. Foreign education must be evaluated by an approved organization. For additional information, refer to the U.S. Department of Education web site at http://www.ed.gov. All transcripts must be in English or include an English translation.
  • DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Veterans claiming 10 point preference must also submit a VA Letter and an SF-15 Application for 10-point Veteran Preference. Current active duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.
  • Other required documents may include:
    • CTAP/ICTAP Required Documentation Reduction-In-Force: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from.
    • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held. Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).

AGENCY CONTACT INFO:

Andrea Opitz
Phone: 612-336-3424
Fax: 000-000-0000
Email: Andrea.Opitz@aphis.usda.gov
Agency Information:
Merit Systems Protection Board
100 N. 6th Street, Butler Sq Bldg, 510C
Minneapolis, MN
55403
US
Fax: 000-000-0000

WHAT TO EXPECT NEXT:

If you set up your USAJOBS account to send automatic email notifications, you will receive an email acknowledging: 1) the submission of your online Occupational Questionnaire and resume was successful, 2) if you were referred to the selecting official for consideration, and 3) if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted.

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Job Announcement Number:

MSPB-DE-2014-0014

Control Number:

374177200