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This Position Is No Longer Available

Job Title:  General Office and Administrative Services Intern
Department:  Department Of Justice
Agency:  Justice, Office of the Inspector General
Job Announcement Number:  OIG-PATH-010

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$30,761.00 to $44,745.00 / Per Year
Wednesday, June 25, 2014 to Friday, June 27, 2014
Part Time 20 hours - Other Student
1 vacancy in the following location:
Washington DC, DC View Map
Open to students eligibles in the local Washington D.C. commuting area
Public Trust - Background Investigation


Begin a challenging, high profile and exciting Pathways Internship opportunity with the Department of Justice, Office of the Inspector General!  The location of this internship is in the Immediate Office of the Inspector General at the Main Justice building in Washington, DC. The successful candidate will work directly with the Inspector General, the Deputy Inspector General and their Chief of Staff/Senior Counsel. Your responsibilities will include a variety of administrative duties: answering phones, scheduling meetings, drafting/typing reports or documents and receiving mail.

The Office of the Inspector General (OIG) in the DOJ is a statutorily created independent entity whose mission is to detect and deter fraud, waste, abuse and misconduct in DOJ personnel and programs, and to promote economy and efficiency in those programs. The Inspector General (IG), who is appointed by the President, reports to the Attorney General and Congress. The OIG investigates alleged violations of criminal and civil laws by DOJ employees and also audits and inspects DOJ programs. The OIG's nationwide workforce of more than 400 employees includes auditors, program analysts, criminal investigators, attorneys and administrative support personnel.


This excepted service position is being filled under the provisions of the Pathways Internship Program which is designed to provide students enrolled in a wide variety of educational institutions, from high school to graduate level, with paid work opportunities. The program allows students to be exposed to the work of the Government through Federal internships while pursuing their degree. The internship also provides federal managers a ready source of student employees and potential permanent employees upon completion of the program requirements. It also provides the student with work experience directly related to the curriculum studies or career goals.

This internship is geared toward students majoring in Business Administration, Business Management, Public Policy, Government and Criminal Justice who can commit to working year-round in Washington, DC.

Interns may work a minimum of 20 hours during the school year and full time when school is not in session.

Upon successful completion of the internship program, you may be eligible for non-competitive conversion to a full-time permanent position.

*Additional selections may be made if additional vacancies occur within 90 days of certificate issuance.


  • Not Required


  • No


  • You must be a U.S. Citizen.
  • You must pass a background investigation, credit check and drug testing.
  • Selective Service Registration is required, if applicable.
  • You must meet part-time student enrollment requirements.
  • You must submit transcripts with your complete application.
  • You must have a GPA of 2.5 on a 4.0 scale with no grades below a C.
  • Must be able to work a minimum of 20 hours during the school year.


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If selected for this General Office and Administrative Services Intern position, you will provide clerical and administrative support to Inspector General and his front office staff, serving in a liaison capacity between the Front Office and other OIG Divisions. You will gain valuable work experience assisting employees with short-term projects and administrative aspects within the OIG. Formal and/or on-the-job training will be provided as needed. Duties will include, but are not limited to:

  • producing a variety of written documents utilizing various advanced word processing software functions. Working from handwritten draft, editing copy, or electronic files created by another staff member;
  • storing, retrieving and printing a variety of documents to include those requiring complex formats such as tables, spreadsheets or graphics;
  • performing a variety of recordkeeping, reporting and informational duties;
  • answering phone calls and referring callers to staff members or taking messages as appropriate;
  • opening and distributing mail; preparing, receiving, reviewing and verifying documents;
  • maintaining office records; filing material; locating and compiling data or information from files;
  • typing a variety of material including draft reports, memorandum and correspondence using a personal computer and/or word processing software;
  • collating and stapling materials;
  • assisting with the formulation and development of reports;
  • developing skills in data collection and analysis;
  • making recurring and special messenger trips as necessary.


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Basic Qualfications:

  • Must be at least 16 years of age.
  • Must be enrolled or accepted for enrollment in a Technical or vocational school, 2-year or 4-year college or university, graduate or professional school, at a qualifying educational institution on a half-time or full-time basis.
  • Must be in good academic standing with a cumulative GPA (grade point average) of 2.5 or better AND with no grades below a C (must provide transcript and proof of enrollment/acceptance letter)
  • Must maintain enrollment/continue education throughout the duration of employment under the Pathways Program.

Minimum Qualifications:

In addition to meeting the Basic Qualifications stated above, you must also meet the minimum qualifications for the appropriate grade level.

To qualify for the GS-4 level, you must have at least one (1) full year of general experience; or completion of 2 full academic years of post-high school education or an associates degree (one year of full-time academic study is defined as 30 semester hours or 45 quarter hours in a college or university; or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school); or a combination of both general experience and education.

General experience is defined as progressively responsible administrative office work that indicates the ability to perform the duties of General Administrative and Office Services Intern. Examples of general experience include: filing materials in alphabetical or chronological order; operating a copier machine; collaging and stapling materials; producing a variety of written documents utilizing various word processing software functions; securing information from files and related sources.

To qualify for the GS-5 level, you must have at least one (1) full year of specialized experience equivalent to the GS-4 level; or completion of 4 academic years of post-high school leading to a bachelor's degree or equivalent degree; or a combination of both specialized experience and education.

Specialized experience is defined as progressively responsible office support work that indicates the ability to perform the duties of a General Administrative and Office Services Intern. Examples of specialized experience include: reviewing documents for accuracy and completeness; typing and formatting correspondence and forms; obtaining information from files or general reference sources; taking messages and scheduling appointments; performing routine administrative functions.

You must meet all basic and minimum qualification requirements by the closing date of this announcement.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see

Foreign education must be evaluated for U.S. equivalency in order to be considered for this position. If you are using foreign education, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for foreign education (failure to provide this information will nullify your application).

You must provide an UNOFFICIAL copy of your transcript with your application to verify enrollment as well as meeting GPA and grade requirements. Failure to provide a copy of your transcript will completely nullify your application.

*NOTE: if selected for this position you must provide your OFFICIAL transcript prior to appointment.

If selected for this position:

  • you must complete and sign a Pathways Participant Agreement.
  • on a semester/quarterly basis you must provide the OIG Pathways Program Officer with a copy of your transcript verifying meeting continuous enrollment, GPA and grade requirements.
  • you must maintain a GPA of 2.5 or better and receive a grade no less than a C for the duration of this internship (failure to meet this requirement will result in immediate termination).
  • Must be able to work at least 20 hours per work week during the school year.

Upon successful completion of Pathways Internship program requirements, you may be converted to a permanent position (or in some limited circumstances a term appointment lasting 1-4 years).

To be eligible for conversion to the competitive service after completion of the program, an intern must:

  • successfully complete an academic course of study as evidenced by a qualifying degree;
  • complete a minimum of 640 hours of work experience under the Pathways Program;
  • meet the OPM qualification standards for the position to which the intern is being converted;
  • maintain acceptable performance under the Agency's approved performance management system;
  • and receive a favorable recommendation for conversion from supervisor.


Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three grouping categories: Best Qualified, Highly Qualified, or Qualified. Within each of these groupings, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. All CP/CPS preference eligibles that meet minimum qualification and eligibility requirements will be included in the "Best Qualified" grouping.

Definition of Category Groupings:

Best Qualified: Applicants possessing a background that demonstrates a superior level of all evaluation criteria.

Highly Qualified: Applicants possessing a background that demonstrates satisfactory level of all evaluation criteria.

Qualified: Applicants possessing the basic qualifications with general knowledge, skills and abilities.

If you are entitled to veterans preference, you should indicate the type of veterans preference you are claiming on your resume. Although veterans preference points are not assigned under the category rating procedures described under "How You Will Be Evaluated", veterans preference eligibles are listed ahead of non-veterans within each category for which they are qualified.

In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest qualified category as defined by category rating procedures.



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The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; transit subsidy, and participation in the Federal Employees Retirement System.  This link provides an overview of the benefits currently offered to Federal employees:


Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See


EEO Statement:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.


Reasonable Accommodation Statement:

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.





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You must apply through the USA Staffing on-line job application system, complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.


The complete Application Package must be submitted by 11:59 PM (EST) on Friday, June 27, 2014.

to receive consideration.

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.


* Click the Submit My Answers button to submit your application package.


* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. 


* To verify your application is complete, log into your USAJOBS account,, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.  Your uploaded documents may take several hours to clear the virus scan process.


* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.  You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


Your complete application must consist of: 

·  Resume showing relevant experience.

·  Veteran preference documentation, if applicable.

·  An unofficial college transcript (Note: If you are selected for this position, official transcript(s) will be required prior to your first day.) 

 All supporting documentation MUST be received by the closing date of this announcement. Applicants WILL NOT be allowed to submit supporting documentation AFTER the closing date.


Submitting Documents

You are encouraged to apply online.  Applying online will allow you to review and track the status of your application.  If you applied online and your application is complete, DO NOT fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.


To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement.  Your documents will display under the Details tab in the Document area.

If you completed the occupational questionnaire online and are unable to upload supporting document(s), you may fax your supporting documents by following the procedures outlined below:

1. To fax your documents, you must use the following cover page and provide the required information.  The Vacancy ID is 1152450.

2. Fax your documents to 1-478-757-3144.


If you cannot complete the Application Package online, you may fax all of your materials.  The complete application package must be submitted by 11:59 PM (EST) on Friday, June 27, 2014 to receive consideration.  Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.

Faxed documents will take 2-3 business days to process. 

Faxed documents submitted with missing information will not be processed.

The following will prevent your documents from being processed: 

**Not using the special cover page mentioned above.


**Missing, incomplete, or invalid Vacancy Identification Number


**Missing or incomplete Social Security Number or name


Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.



Felecia M. Butler
Phone: (202)307-2232
Fax: (202)305-9755
Agency Information:
DOJ Office of the Inspector General
1425 New York Avenue
Suite 7000
Washington, DC
20530 Fax: (202)305-9755


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted. After making a tentative job offer, we will conduct a suitability/security background investigation.  We expect to make a final job offer within 80 days after the closing date of the announcement.



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EEO Policy Statement | Reasonable Accommodation Policy Statement | Veterans Information | Legal and Regulatory Guidance