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This Position Is No Longer Available

Job Title:  Supervisory Production Analyst (Head, Production Control Section)
Department:  Legislative Branch
Agency:  Library of Congress
Job Announcement Number:  140160

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$106,263.00 to $138,136.00 / Per Year
Thursday, June 19, 2014 to Friday, July 11, 2014
OPEN - Permanent
1 vacancy in the following location:
Washington DC, DC View Map
Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
Q - Nonsensitive


About the Agency

The Supervisory Production Analyst reports to the Chief, Materials Development Division, National Library Service for the Blind and Physically Handicapped (NLS), and is delegated a high degree of autonomy and independence in the performance of the responsibilities of this position. The incumbent carries out responsibilities with broad overall guidelines and policies. The incumbent routinely represents the Chief of Materials Development as the Contracting Officer's Representative (COR) for all recorded and braille book and magazine contracts awarded at NLS. The incumbent is responsible for professional and independent planning, design and implementation of variety of projects and innovative responses to outside initiative, interpreting policy and achieving program and administrative objectives in rapidly changing situations. Work and decisions are considered knowledgeable, authoritative and representative of sound management practices, and are normally accepted without change. Working independent of detailed guidance, the incumbent utilizes a broad knowledge of contracting practices and administration, computer systems analysis, quality assurance techniques, engineering principles, and expertise in manufacturing techniques related to directing the production, distribution and financial accounting of braille and recorded reading materials.

This position is located in the Production Control Section, Materials Development Division, National Library Service for the Blind and Physically Handicapped, Partnerships and Outreach Programs in Library Services.

The position description number for this position is 313718.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.

The incumbent of this position will work a flextime work schedule.

This is a Supervisory, non-bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.


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    Performs the administrative and human resource management functions related to the staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and completes work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Prepares work improvement plans, recommending personnel actions as needed. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests.

    Responsible for advancing the objectives of equal employment opportunity (EEO) by taking positive steps to adhere to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or disability. Initiates nondiscriminatory practices for the area under his/her supervision in the following: (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all; (3) encouragement and recognition of employee achievements; (4) career development of employees; and (5) full utilization of their skills.

    Overall direction, scheduling and development of bid packages for different NLS product requirements including, but not limited to: print/braille books, press-braille books, digital talking-books, braille and recorded magazines, and mailing containers. Encourages competition and develops competitive practices.

    Leads and directs pre-award functions such as the review of all resulting contractor proposals to achieve intent, consistency, and adequacy of the selected contracts in meeting the timely and cost effective production of special format books and magazines. Prior to award, reviews manufacturers' proposals and may conduct on-site team audits to evaluate and certify that their production capabilities are sufficient to complete the contract. Directs and coordinates technical evaluation of bids; analyzes the manufacturing strengths and weaknesses of the qualified bidders; recommends best qualified bidder(s) to Director for award.

    Directly responsible for a budget representing nearly half of the NLS funding. Coordinates the development and justification of budget requests, including the incorporation of new initiatives and relevant research, based on preliminary cost estimates, quantity, distribution, inflation factors and mandated budgetary limitations. Exercises judgment in the utilization of available funds, allocating project support on a cost effective basis, and monitoring fiscal records and preparation of accurate fiscal reports. Provides overall supervision of budget allotments assigned for production of special media materials. In-depth contract price/cost analysis of all contracts is conducted by Production Control Section staff monthly and results scrutinized to assure costs are kept within established parameters.

    Directs a major cost analysis semi-annually which allows accurate projections of contract costs well in advance of the end of the fiscal year ensuring timely notification of overruns or underruns of estimated costs. Directs subsequent changes to contract allocation, re­allocating dollars to gain for NLS the best mix of cost savings and timely, high quality production.

    Directs the overall activities of the section computer and information systems specialists and staff in the day-to-day operation, planning, development, and enhancement of the NLS Management Information System. Oversees the smooth operation and development of the Production Information Control System (PICS) and related subsystems, applications, and databases used to track the flow of books and magazines through more than fifty (50) processing and manufacturing operations at NLS and at contractors, to detect and anticipate problems, and provide timely alternative solutions. Serving as monitor and controller of the production, distribution, and financial status of all NLS books and magazine products, the Management Information System is the primary tool for the management of contract and fiscal planning and the repository of all information relating to books and magazines produced in special media.

    The incumbent has strategic program responsibility for and provides overall direction for the direction, development, implementation, evaluation and modifications of the production and distribution programs of the NLS program and the Production Information Control System.

    The incumbent works closely with key NLS program and Library officials and with representatives of other government agencies and private organizations to ensure that information and guidance is available on matters concerning book production and distribution.


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    Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

    Ability to Supervise and Lead a Diverse Workforce.**

    Ability to Analyze Organizational and Operational Problems and Develop Solutions.**

    Ability to Manage Programs and Projects.**

    Knowledge of Federal Contracting Laws, Regulations, Principles, Policies, and Procedures to Develop and Issue Solicitations and Contracts.

    Ability to Apply Analytical Methods and Techniques to Gather, Compile, and Analyze Auditing Information.

    Ability to Communicate in Writing.

    Ability to Communicate Effectively other than in Writing.

    The Supervisor leads his/her staff toward meeting the Library’s vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library’s Supervisory Core Competencies click the following link:  


    The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
    To preview questions please click here.


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    You can review our benefits at:


    Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

    The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

    Applicants must submit a complete application package that is received by the closing date of this announcement.

    This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

    Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of disability when applying for this position. The certificate of disability may be issued by a State Vocational Rehabilitation Office, Disability Services or Career Services office of an applicant's college or university, or the Department of Veterans Affairs. The date of certification must be within one year of the vacancy closing date and must be submitted with your application. For more information view the Library of Congress' Selective Placement Program at and/or contact the Library's Office of Inclusiveness & Compliance at 202-707-6024 (voice or TTY) or FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

    The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

    Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

    The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

    Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

    Are you a veteran?  Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.  Those applying for 5-point preference must submit Member Copy 4 of your DD 214.  Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form.  If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.
    For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at:


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    Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.

    You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.

    Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.

    Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.

    Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.

    Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.

    Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.

    (1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.

    (2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.

    (3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.

    Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.

    IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.

    Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.

    If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact, no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.


    Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

    Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.  


    Customer Service Center
    Phone: 202-707-5627
    Fax: 000-000-0000
    Agency Information:
    101 Independence Ave. SE
    Washington, DC
    Fax: 000-000-0000


    Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications". You will receive final notification via e-mail when the vacancy has been filled.

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