About the Agency
The Supervisory Production Analyst reports to the Chief, Materials Development Division, National Library Service for the Blind and Physically Handicapped (NLS), and is delegated a high degree of autonomy and independence in the performance of the responsibilities of this position. The incumbent carries out responsibilities with broad overall guidelines and policies. The incumbent routinely represents the Chief of Materials Development as the Contracting Officer's Representative (COR) for all recorded and braille book and magazine contracts awarded at NLS. The incumbent is responsible for professional and independent planning, design and implementation of variety of projects and innovative responses to outside initiative, interpreting policy and achieving program and administrative objectives in rapidly changing situations. Work and decisions are considered knowledgeable, authoritative and representative of sound management practices, and are normally accepted without change. Working independent of detailed guidance, the incumbent utilizes a broad knowledge of contracting practices and administration, computer systems analysis, quality assurance techniques, engineering principles, and expertise in manufacturing techniques related to directing the production, distribution and financial accounting of braille and recorded reading materials.
This position is located in the Production Control Section, Materials Development Division, National Library Service for the Blind and Physically Handicapped, Partnerships and Outreach Programs in Library Services.
The position description number for this position is 313718.
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.
The incumbent of this position will work a flextime work schedule.
This is a Supervisory, non-bargaining unit position.
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
Performs the administrative and human resource management functions related to the staff supervised. Establishes guidelines and performance expectations for staff, which are clearly communicated through the formal employee performance management system. Observes workers' performance; demonstrates and completes work performance critiques. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Prepares work improvement plans, recommending personnel actions as needed. Provides advice and counsel to workers related to work and administrative matters. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests.
Responsible for advancing the objectives of equal employment opportunity (EEO) by taking positive steps to adhere to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age, or disability. Initiates nondiscriminatory practices for the area under his/her supervision in the following: (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all; (3) encouragement and recognition of employee achievements; (4) career development of employees; and (5) full utilization of their skills.
Overall direction, scheduling and development of bid packages for different NLS product requirements including, but not limited to: print/braille books, press-braille books, digital talking-books, braille and recorded magazines, and mailing containers. Encourages competition and develops competitive practices.
Leads and directs pre-award functions such as the review of all resulting contractor proposals to achieve intent, consistency, and adequacy of the selected contracts in meeting the timely and cost effective production of special format books and magazines. Prior to award, reviews manufacturers' proposals and may conduct on-site team audits to evaluate and certify that their production capabilities are sufficient to complete the contract. Directs and coordinates technical evaluation of bids; analyzes the manufacturing strengths and weaknesses of the qualified bidders; recommends best qualified bidder(s) to Director for award.
Directly responsible for a budget representing nearly half of the NLS funding. Coordinates the development and justification of budget requests, including the incorporation of new initiatives and relevant research, based on preliminary cost estimates, quantity, distribution, inflation factors and mandated budgetary limitations. Exercises judgment in the utilization of available funds, allocating project support on a cost effective basis, and monitoring fiscal records and preparation of accurate fiscal reports. Provides overall supervision of budget allotments assigned for production of special media materials. In-depth contract price/cost analysis of all contracts is conducted by Production Control Section staff monthly and results scrutinized to assure costs are kept within established parameters.
Directs a major cost analysis semi-annually which allows accurate projections of contract costs well in advance of the end of the fiscal year ensuring timely notification of overruns or underruns of estimated costs. Directs subsequent changes to contract allocation, reallocating dollars to gain for NLS the best mix of cost savings and timely, high quality production.
Directs the overall activities of the section computer and information systems specialists and staff in the day-to-day operation, planning, development, and enhancement of the NLS Management Information System. Oversees the smooth operation and development of the Production Information Control System (PICS) and related subsystems, applications, and databases used to track the flow of books and magazines through more than fifty (50) processing and manufacturing operations at NLS and at contractors, to detect and anticipate problems, and provide timely alternative solutions. Serving as monitor and controller of the production, distribution, and financial status of all NLS books and magazine products, the Management Information System is the primary tool for the management of contract and fiscal planning and the repository of all information relating to books and magazines produced in special media.
The incumbent has strategic program responsibility for and provides overall direction for the direction, development, implementation, evaluation and modifications of the production and distribution programs of the NLS program and the Production Information Control System.
The incumbent works closely with key NLS program and Library officials and with representatives of other government agencies and private organizations to ensure that information and guidance is available on matters concerning book production and distribution.