Job Overview

Summary

About the Agency

The Administrative Specialist is responsible for processing and monitoring budget and human resources services including staffing, position classification, performance management, awards, labor and employee relations, and training. The incumbent is also responsible for all matters related to travel, transit subsidies, procurement, contracts, and management analysis. The incumbent is expected to apply the policy and procedural directives of ITS and the Library as related to administrative and information technology functions. This position is located in the Resources Management Group, Information Technology Services, Office of Strategic Initiatives. The position description number for this position is 187861. The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position may work a flextime or compflex work schedule. This position is a non-supervisory, non-bargaining unit position. Relocation expenses are not authorized for the person(s) selected under this vacancy announcement.

Duties

Independently performs administrative management functions servicing and/or fulfilling a number of organizational requirements. Applies existing and new policies, provides advice on requirements, maintains databases reflecting the fulfillment and/or status of administrative requirements and/or systems, prepares administrative paperwork, and maintains an awareness of the status of the organization's personnel actions.
Independently performs human resources liaison duties addressing personnel issues that are not always susceptible to direct observation and resolution, such as developing informational materials based on knowledge of internal operations, the Library of Congress human resources policies, budgetary constraints, and work priorities. Acts as the liaison with the Human Resources office pertaining to personnel-related matters. Provides advice and aid to managers and staff related to Federal and agency human resources processes and procedures.
Serves as liaison between program managers and the budget staff at The Library of Congress headquarters. Monitors, tracks, and reports on program obligations. Assures that program funding data is entered correctly into the Library of Congress's financial management system. Conducts annual year-end-closing activities, and performs reconciliation with accounting. Analyzes weekly, monthly, quarterly, and annual financial reports of obligations and expenditures. Identifies distinctions between proposed modifications to operating programs and projected spending for those programs. Recommends solutions to address budget shortages. Analyzes weekly, monthly, quarterly, and annual financial reports of obligations and expenditures. Identifies distinctions between proposed modifications to operating programs and projected spending for those programs. Recommends solutions to address budget shortages.
Identifies issues, gathers and analyzes information, and develops advice and guidance to resolve substantive problems affecting the effectiveness and efficiency of work operations in a program or program support setting. Modifies qualitative and quantitative analytical methods to fit a wide range of variables, including issues, problems, or concepts that are not susceptible to direct observation and analysis. Prepares program-related correspondence, reports, and/or other written materials associated with established organizational programs, policies, and/or operations. Gathers additional information about organizational functions or workload as needed in order to recommend program actions and/or policies.
Provides managers and employees with information and consultation related to changing technologies, obsolete and emerging workforce skills, and the challenges of organizations in transition, such as major training/retraining initiatives resulting from the effects of automation, reorganization, downsizing, or mission changes.

Travel Required

  • Not Required

Relocation Authorized

  • No