This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Secretary (OA)

Department:Department Of Agriculture

Agency:Civil Rights

Job Announcement Number:AG-OASCR-2014-0183DE

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$38,363.00 to $55,421.00 / Per Year

OPEN PERIOD:

Friday, June 13, 2014 to Friday, June 27, 2014

SERIES & GRADE:

GS-0318-06/07

POSITION INFORMATION:

Full-Time - Permanent

PROMOTION POTENTIAL:

07

DUTY LOCATIONS:

1 vacancy - Washington DC, DC View Map

WHO MAY APPLY:

US Citizens and Nationals; no prior Federal experience is required.  This position is being concurrently announced under Merit Promotion announcement AG-OASCR-2014-0186MP. Those eligible should apply to the Merit Promotion announcement to maximize opportunities for consideration.

SECURITY CLEARANCE:

Other

SUPERVISORY STATUS:

No

JOB SUMMARY:

USDA provides leadership on food, agriculture, natural resources, rural development, nutrition, and related issues based on sound public policy, the best available science, and efficient management.  Our vision is to expand economic opportunity through innovation, helping rural America to thrive; to promote agriculture production sustainability that better nourishes Americans while also helping feed others throughout the world; and to preserve and conserve our Nation's natural resources through restored forests, improved watersheds, and healthy private working lands.

This position is being concurrently announced under Merit Promotion procedures on AG-OASCR-2014-0186MP. Current permanent Federal employees, former Federal employees with reinstatement eligibility, disabled Veterans, candidates with 3 or more years of active duty military service, and candidates eligible for special hiring authorities can apply to the Merit Promotion announcement if they meet criteria for the above and include supporting documents.

OASCR's mission is to provide leadership and direction for the fair and equitable treatment of all USDA customers and employees while ensuring the delivery of quality programs and enforcement of civil rights. OASCR ensures compliance with applicable laws, regulations, and policies for USDA customers and employees regardless of race, color, national origin, sex ( including gender identity and expression), religion, age, disability, sexual orientation, marital or familial status, political beliefs, parental status, protected genetic information, or because all or part of an individual's income is derived from any public assistance program.

This position is assigned to Office of Adjudication, Employment Investigations Division, in the Office of the Assistant Secretary for Civil Rights, USDA, and located in Washington, DC. The purpose of this position is to serve as the office manager/secretary for the Employment Investigations Division.

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • A 1-year probationary period is required.

DUTIES:

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As a Secretary (OA), you will be responsible for the following:

  • Manages office operations for an organization with a mission affecting operations in other agencies, the public and the business community.
  • Maintains the supervisor’s calendar, coordinating conferences and staff training, and briefing key individuals within and outside the organization on educational forums, regulatory hearings or environmental seminars.
  • Composes non-technical correspondence and reports from oral instructions; screens visitors and telephone calls to supervisor and coordinates with a variety of individuals inside and outside of the organization to identify the appropriate person for responding to technical inquiries.
  • Selects and integrates several types of software, such as spreadsheets; produces a variety of reports, tracks suspense actions, produces charts, creates specialized databases and prepares presentation materials.
  • Assists with the preparation of complaints or charges of investigation by compiling case files and preparing affidavits; receiving and reviewing complaints to determine agency jurisdiction; and requesting additional information as needed.
  • Reviews non-technical materials prepared by others for grammar, punctuation, spelling and clarity of expressions.
  • Responds to requests for information concerning organizational functions and personally prepares a variety of administrative reports and correspondence.

These duties are described at the FPL GS-07, the GS-06 is developmental leading to such performance.


QUALIFICATIONS REQUIRED:

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Specialized Experience:

GS-06: One year of specialized experience, equivalent to the GS-5 level in the Federal service or equivalent responsibility in the private sector/other pay systems the private sector/other pay systems that has equipped the candidate with the particular competencies to successfully perform as a Secretary. Such experience may have been gained through performance of such work as: typing correspondence, forms, reports, and specifications including a wide variety of technical terminology with responsibility for proper spelling, grammar, format, and arrangement of material; and receiving calls, greeting visitors, and directing them to the appropriate individual for attention and action.

GS-07: One year of specialized experience, equivalent to the GS-6 level in the Federal service or equivalent responsibility in the private sector/pay systems that has equipped me with the particular competencies to successfully perform as a Secretary. Such experience may have been gained through performance of such work as: providing administrative support to a technical or professional staff; and performing a variety of administrative functions, i.e. planning and organizing activities in an office setting such as scheduling appointments, meetings, making travel arrangements, maintaining supervisor’s calendar, prioritizing work to meet deadlines, and maintaining suspense systems.

Requirement: Must be a qualified typist.

(Note: This experience must be demonstrated on your resume/supporting documents).


REQUIREMENTS:

  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. 
  •  If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.
  • To be eligible for appointment to this position, the new hire must be cleared to come on board once the results of the fingerprint check, review of the OF-306, Declaration for Federal Employment, and the candidate’s Electronic Questionnaires for Investigations Processing (eQIP) entries have been reviewed and determined to be satisfactory. This position requires a favorable credit check as part of the background investigation.
  • Selectee must be able to obtain and maintain a security clearance. If selected you may be subject to a National Agency Check and Inquiry (NACI) and a credit report inquiry.

HOW YOU WILL BE EVALUATED:

The category rating procedure is used to rank and select eligible candidates. Under category rating, applicants who meet basic minimum qualification requirements established for the position and whose job related competencies have been assessed are ranked by being placed in one of the following categories: Best Qualified, Well Qualified, and Qualified. Preference eligibles are listed ahead of non-preference eligibles within each category.

You will be evaluated based on your qualifications for this position as evidenced by the education, experience, and training you described in your application package, as well as the responses to the Occupational Questionnaire to determine the degree to which you possess the knowledge, skills, abilities and competencies listed below:

  • Knowledge of the administrative support processes and procedures of the organization in order to review, analyze and improve the administrative processes and correspondence operations and recommend changes.
  • Knowledge of administrative and clerical practices and requirements governing personnel, correspondence, mail, travel, and time and attendance.
  • Knowledge of information technology capabilities and operating characteristics, and of advanced office automation hardware and software.
  • Knowledge of the duties of the staff and the programs of the organization to which assigned in order to perform such functions as locating and summarizing information from files and documents, and preparing materials to support program activities.
  • Knowledge of the principles and techniques of written and oral communication and skill in applying this knowledge to respond to requests and prepare correspondence.

We will review your application, including the online Occupational Questionnaire, to ensure you meet the job requirements and assess your ability to perform this job. Before any certificate can be issued to the selecting official, the resume and supporting documents are reviewed by an HR Specialist to ensure that (a) minimum qualification requirements are met and (b) the resume supports the answers provided to the job-specific questions. Your answers will be verified against information provided in your online resume and application. Be sure that your resume clearly supports your responses to all the questions addressing experience and education relevant to this position.

Note: If, after reviewing your resume and / or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can / will be lowered to more accurately reflect the submitted docmentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Deliberate attempts to falsify information may be grounds for not selecting you.


To view the application form, visit: https://sec.usda.ntis.gov/cp/?event=jobs.previewApplication&jobid=77ef3f0e-f090-4398-b76e-a34700fea7c6


BENEFITS:

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You can review our benefits at: http://www.opm.gov/healthcare-insurance/healthcare/enrollment/new-federal-employee-enrollment/

The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at: http://www.opm.gov/healthcare-insurance/healthcare/enrollment/new-federal-employee-enrollment/

OTHER INFORMATION:

• If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.

• Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA's TARGET Center at 202-720-2600 (voice and TDD).

• Relocation expenses are not authorized.

• BACKGROUND INVESTIGATION AND FINGERPRINT CHECK: Selection and retention in this position is contingent on a successfully adjudicated FBI National Criminal History Check (fingerprint check) and a background investigation.



HOW TO APPLY:

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Please read the entire announcement and all the instructions before you begin.
The following instructions outline our application process.

  • You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. 
  • We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
  • This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact us if you are requesting this.

Step 1: Create a USAJOBS account (if you do not have one) at www.usajobs.gov. It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.

Step 2: Create a resume with USAJOBS or upload a resume into your USAJOBS account. Customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. Your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).

Step 3: Click "Apply Online" and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required.
You can update your application or documents anytime while the announcement is open. Log into your USAJOBS account and click on "Application Status." Click on the position title, and then select "Update Application” to continue.
NOTE: Verify that uploaded documents from USAJOBs transfer into the Agency's staffing system. Once in the Agency's staffing system you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).



REQUIRED DOCUMENTS:

  • A cover letter may be provided to introduce your skills and goals associated with this application.
  • A resume should be provided. It should include relevant work experience (start/end dates stated in month/year, description of duties and salary), applicable education at a minimum, and your contact information. For current or previous Federal employees, it should also include the Pay Plan, Series and Grade for each work experience entry.
  • If you are a veteran claiming Veterans' Preference, please attach your DD-214 "Certificate of Release or Discharge from Active Duty," showing all dates of service, receipt of medals and campaign badges, as well as character of service (Honorable, General, etc.). The member 4 copy of your DD-214, “Certificate of Release or Discharge from Active Duty,” is preferable.
  • When applying for Federal Jobs, eligible veterans should claim preference on their application or resume. Applicants claiming 10-point preference must complete Standard Form (SF) 15, "Application for 10-Point Veteran Preference", and submit the requested documentation.
  • For a disabled veteran, you must submit a Department of Veterans Affairs (DVA) letter on DVA letterhead that states your overall combined service-connected disability rating.
  • Please provide your proof of disability.

You must submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc.

Failure to submit required, legible documents may result in loss of consideration.

  • Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
  • College Transcripts if education is required for meeting basic qualifications and/or you are substituting education for specialized experience and/or if you are using education to meet the criteria for the quality category. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required prior to entering on duty.
  • DD-214 (Member 4 Copy) if claiming Veterans’ Preference. Veterans claiming 10 point preference must also submit a VA Letter and an SF-15 Application for 10-point Veteran Preference. Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days.

Other required documents may include:

  • CTAP/ICTAP Required Documentation Reduction-In-Force: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from.
  • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
  • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
  • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. Please verify that documents you are uploading from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Uploaded resumes must be less than 3MB and in one of the following document formats: GIF, JPG, JPEG, PNG, RTF, PDF, or Word (DOC or DOCX).

AGENCY CONTACT INFO:

DM Recruitment Team
Phone: 504-426-0327
Fax: 303-235-7649
Email: USDADMREQUEST@nfc.usda.gov
Agency Information:
NFC-Human Resources Servicing Staff
P.O. Box 60000
New Orleans, LA,
70129
USA
Fax: 303-235-7649

WHAT TO EXPECT NEXT:

If you set up your USAJOBS account to send automatic email notifications, you will receive an email acknowledging: 1) the submission of your online Occupational Questionnaire and resume was successful,  2) if you were referred to the selecting official for consideration, and  3) if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted. Normally, a final job offer to the selected candidate is made within 30-60 days after the issuance of the certificate.

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Job Announcement Number:

AG-OASCR-2014-0183DE

Control Number:

372654100