Job Title: Administrative Specialist, GS-0301-09Job Announcement Number: LV-R10-DE-2014-0004
Agency: Environmental Protection Agency
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Monday, June 23, 2014 to
Friday, June 27, 2014
SERIES & GRADE:
few vacancies in the following location:
Seattle, WA View Map
WHO MAY APPLY:
Any U.S. citizen may apply.
Public Trust - Background Investigation
About the Agency
Earth Day is every day at EPA! Come help us protect the environment! Our diverse workforce connects to more than just a career-we share a common passion to promote a cleaner, healthier environment. Discover how exciting safeguarding our natural resources and protecting human health can be. We consistently rank as one of the top Federal agencies in which to work, with great benefits and work flexibilities. Find yourself at EPA.
Few positions will be filled in Region 10, located in Seattle, Washington.
For more information on this office, visit their website: http://www2.epa.gov/aboutepa/epa-region-10-pacific-northwest
- If you are selected, a pre-employment background check is required.
- Position has portable work and selectee may be eligible to telework.
- You must be a U.S. citizen.
- You must submit resume and required documents(See How to Apply)
DUTIES:Back to top
Develop, coordinate, and oversee internal office administrative policies, procedures, and processes (correspondence, travel and training, purchase card process, FOIA, etc).
Review and analyze existing administrative policies, and clarify complex and confusing guidelines. Provide guidance, advice, and training to other administrative staff. Use initiative and judgment in resolving administrative issues.
Compose and prepare a variety of correspondence, reports, briefing materials, and narrative materials. Produce a wide range of documents into final form from own composition, brief instructions, or rough draft from other staff members. Use database or spreadsheet applications to enter, revise, sort, and retrieve data for reports.
Serve as the office point of contact for Freedom of Information Act (FOIA) and Correspondence Management System (CMS) Administration.
Prepare travel arrangements and serve as the lead timekeeper for the office.
Maintain the Office Director's calendar and schedules appointments.
Approve travel, training, miscellaneous expenses, and contracts as the offices’ Alternate Funds Control Officer.
QUALIFICATIONS REQUIRED:Back to top
You do not need a degree to qualify for this position.
We are looking for at least one year of specialized experience related to this position as described below:
To qualify for the GS-09 level, your resume must reflect one year of full time experience analyzing work processes and recommending improvements and experience utilizing software applications to finalize correspondence and make travel arrangements.
- OR master's or equivalent graduate degree; or 2 full years of progressively higher level graduate education leading to such a degree; or LL.B. or J.D., if related; degree in any academic discipline.
Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:
Knowledge of administrative principles, techniques and methods sufficient to develop procedures, solve problems, improve effectiveness and provide technical assistance; Ability to analyze implications of administrative policy and produce authoritative recommendations and procedures; Skill in preparing correspondence, briefings, and reports, as well as demonstrable skill in professional communication style and techniques; Knowledge of procedures to release official documents to the public and experience with the successful operation of systems engendering organizational accountability; Ability to manage project schedules and calendar entries pertaining to fluctuating assignments and workloads involving several parties at varied levels of the organization; Ability to use and advise on web-based travel and timekeeping systems; and Skill in using various software applications (e.g. Microsoft Word, Excel, and PowerPoint, Lotus Notes) to prepare reports, letters and other correspondence.
This position is designated as Low Risk and requires a background investigation. Unless an appropriate background investigation is already on record with the Office of Personnel Management, you must undergo a background investigation.
You must meet time in grade requirements no later than 30 calendar days after the closing date of this announcement.
HOW YOU WILL BE EVALUATED:
We will review your resume and required documents to ensure you meet the basic qualification requirements. Your resume must address the knowledge, skills, and abilities listed in the Qualifications Section. If you meet basic qualification requirements, your application will be further evaluated based on your answers to the on-line assessment. Your responses to the on-line assessment will be used to measure the degree to which your background matches the requirements for the position. You are being evaluated under the category rating method which means, if you are determined to be qualified, you will be placed into the Best Qualified, Well Qualified, or Qualified Category.
We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. We will evaluate your qualifications and eligibility and notify you if you meet minimum qualification requirements.
NOTE: We do not require a separate statement responding to the competencies, also referred to as Knowledge, Skills and Abilities (KSAs). However, your resume should clearly show possession of these competencies.
To preview questions please click here.
HOW TO APPLY:Back to top
You are strongly encouraged to read the entire announcement before you submit your application for this position.
To begin the application process, click the Apply On-line button to the right on this screen, follow the prompts to log-in/register, submit all required documents, and complete the assessment questionnaire. To be considered, you must submit a complete application package by 11:59 PM Eastern time on the closing date of this announcement.
All required supporting documents will be collected electronically via the USA Jobs document portfolio feature.
If you cannot apply on-line, you must contact the Human Resources Office listed to the right for assistance no later than three business days prior
to the closing date of this announcement. You must provide complete application materials by the closing date of this announcement.
For detailed instructions to assist you in ensuring your application package is received, go tohttp://epa.gov/ohr/ezhire/vacancy_requirements.htm
Documents to be submitted on-line:
--Resume clearly stating your experience related to this position as described in the Duties Section and Qualifications Required Section. In describing your experience, you need to be clear and specific. For each period of experience listed, you must include the title, description of duties, timeframe worked and hours worked per week. We may not make assumptions regarding your experience.
--Responses to the on-line assessment questionnaire
--College transcripts - if qualifying for this position based on education or a combination of experience and education, you are required to submit either unofficial transcripts or a list of courses that includes school(s) attended, school address, course title, grades earned, completion dates, department, and quarter or semester hours earned.
--Veterans' Preference Documents - DD-214 Member 4 copy, VA Letter, and SF-15, if applicable; active duty military submit statement of service from commanding officer documenting dates of active duty and any campaign medals/badges; include character of service.
--Displaced Federal employees under ICTAP/CTAP - copy of your most recent performance appraisal, proof of eligibility, and your most current SF-50 noting position, grade level, tenure, and duty station.
Additional information can be found on our web site: http://epa.gov/ohr/ezhire/vacancy_requirements.htm
WHAT TO EXPECT NEXT:
You can track the progress of your application package via your USAJobs account. You will receive an acknowledgement from USAJobs that your submission was successful, once we have received your on-line occupational questionnaire, resume and any supporting documentation. You will be
notified of the status of your application via your USAJobs Account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the human resources office posting this announcement.