This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Administrative Officer

Agency:U.S. Agency for International Development

Job Announcement Number:14-0202-SS

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$52,146.00 to $82,019.00 / Per Year

OPEN PERIOD:

Monday, June 23, 2014 to Monday, June 30, 2014

SERIES & GRADE:

GS-0341-09/11

POSITION INFORMATION:

Full-time appointment in the Competitive Service. - Permanent

PROMOTION POTENTIAL:

11

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

USAID employees currently in permanent (career or career-conditional), competitive, civil service positions, including those eligible under the Career Transition Assistance Program (CTAP).

SECURITY CLEARANCE:

Secret

SUPERVISORY STATUS:

No

JOB SUMMARY:

About the Agency

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  We operate in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip. For more information about USAID, visit http://www.usaid.gov.

This position is located in the Ronald Reagan Building, 1300 Pennsylvania Ave., NW., Washington, DC., Office of the Assistant Administrator, Bureau for Asia (AA/ASIA).

TRAVEL REQUIRED

  • Not Required

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • U.S. Citizen or national
  • Relevant experience (see Qualifications below)
  • Must be able to obtain and maintain a security clearance
  • Males born after 12/31/1959, must be registered with the Selective Service
  • Direct Deposit/Electric Funds Transfer is required
  • USAID employee serving under tenure code "1" as stated on most recent SF-50

DUTIES:

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You will, with the supervisor's assistance, perform and monitor established administrative management requirements for a Bureau with dynamic administrative requirements.  Determine pertinent issues and collect relevant information from a variety of sources. Review information and apply standard analytical techniques. Draft correspondence, recommendations, reports, Agency notices, and memoranda related to management and administrative programs and issues. Provide advice and guidance to managers and employees on questions and situations related to the administrative services provided. Manage the telework program for the Asia Bureau, ensure all staff have valid telework agreements and managers comply with agency policy regarding telework. Manage the Bureau’s summer intern program, and ensure all Offices are aware of the program and its deadlines. Coordinate preparation of statements of work and ensure all documentation is completed and submitted to HR within deadlines. Assist HR in bringing on board all selected interns.

You will process travel authorizations for Asia Bureau staff traveling both overseas and domestically. Work closely with ASIA/SPO to obtain budget/accounting data and to ensure money is available to fund request.Identify and perform routine liaison tasks to support the organizational planning process. Assist in analyzing various programs. Review work completion reports to ensure accuracy and compliance with organizational standards. Prepare and assemble charts (including Bureau organizational charts), data, reports, and narrative and statistical materials provided for on-going organizational planning. Maintain the webPASS database and compile all reports as required. Coordinate basic, established requirements for management of services and supplies in an office or small building. Conduct periodic surveys of equipment and property use, recommending action to ensure economical and efficient use of equipment and other property. Maintain systems to control purchasing and the use of supplies. Maintain Bureau purchase card for use as backup on supply purchase. Manage administrative functions such as webTA, Blackberry management, and records management. Assist the Records Liaison Officer and serve as files custodian for AMS staff.


QUALIFICATIONS REQUIRED:

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In order for your application to be considered, you must meet the following requirements by the closing date of this announcement:

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-7 or 9 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature; knowledge of the theory and principles of management and organization including administrative practices and procedures common to organizations; ability to use qualitative and quantitative analytical techniques; and skill in conducting interviews with supervisors and employees to obtain information about organizational missions, functions, and work procedures.


Time-in-grade requirements must be met by the closing date. This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement. 

Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  For information on how to apply and what documents to submit as a CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp.

HOW YOU WILL BE EVALUATED:

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable). You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this position that shows the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.

Qualified applicants will be evaluated in the following areas:

Planning and Evaluating - Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.

Customer Service – Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Written Communication - Uses correct English grammar, punctuation, and spelling to communicate thoughts, ideas, information, and messages in writing.

Oral Communication – Expresses information to individuals or groups effectively, taking into account the audience and nature of the information; makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Technical Competence – Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one’s job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives; and to make recommendations.

Interpersonal Skills – Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.

Flexibility – Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.

Organizational Awareness – Knows the organization’s mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and relations of the organization.
To preview questions please click here.


BENEFITS:

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OTHER INFORMATION:

This announcement may be used to fill additional vacancies within 5 months of the closing date.

 

These are Testing Designated Positions (TDP’s) under the Agency’s approved Drug Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

 

Moving and relocation expenses are not authorized

 

EEO Policy:  www.eeoc.gov/eeoc

Reasonable Accommodation Policy: www.opm.gov/disability/reasonableaccommodation.asp

Disability: www.opm.gov/disability/mngr_3-13.asp

Veterans' Information:  www.fedshirevets.gov/

Telework:  www.telework.gov

Selective Service Registration: www.sss.gov/


HOW TO APPLY:

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The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted.  

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.  

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions.  

Step 2 - Create or Upload a resume with USAJOBS (www.usajobs.gov)

-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.

-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Next" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS.  Or

 

2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on "My Applications" and search for the vacancy.  Once you've located the vacancy, click on the vacancy and select "Apply Online."  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded.  
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the "Faxing Supporting Documentation" instructions.  The fax number will be provided on the cover-sheet.

If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at careerconnectorhelp@treasury.gov. The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST. 


REQUIRED DOCUMENTS:

  • Resume showing relevant experience.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code “1” (Career) or “2” (Career-Conditional Appointment ONLY), and type of position occupied.
  • Most recent performance appraisal

AGENCY CONTACT INFO:

Shawn Sanders
Phone: 202-712-0460
Fax: 202-216-3368
Email: csprecruitment@usaid.gov
Agency Information:
United States Agency for International Development
1300 Pennsylvania Ave NW
Washington , DC
20523-0016
US
Fax: 202-216-3368

WHAT TO EXPECT NEXT:

Applicants are evaluated using an automated applicant assessment system.  After determining basic eligibility and qualifications, the supplemental questionnaire will be used to identify the best qualified applicants to be referred to the hiring manager for consideration and possible interviews.  After making a tentative job offer, we will conduct a suitability/security background investigation.  A final job offer is contingent upon a favorable suitability determination and a favorable SECRET level security clearance investigation and determination.

 

You may check the status of your application for this position at any time by logging onto the USAJOBS "My Account" tab and clicking on "Application Status."  You will receive final notification via email when this vacancy has been filled. Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

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Job Announcement Number:

14-0202-SS

Control Number:

372613300