About the Agency
USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in four regions of the world: Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia. USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip. For more information about USAID, visit http://www.usaid.gov.
This position is located in the Ronald Reagan Building, 1300 Pennsylvania Ave., NW., Washington, DC., Office of the Assistant Administrator, Bureau for Asia (AA/ASIA).
You will, with the supervisor's assistance, perform and monitor established administrative management requirements for a Bureau with dynamic administrative requirements. Determine pertinent issues and collect relevant information from a variety of sources. Review information and apply standard analytical techniques. Draft correspondence, recommendations, reports, Agency notices, and memoranda related to management and administrative programs and issues. Provide advice and guidance to managers and employees on questions and situations related to the administrative services provided. Manage the telework program for the Asia Bureau, ensure all staff have valid telework agreements and managers comply with agency policy regarding telework. Manage the Bureau’s summer intern program, and ensure all Offices are aware of the program and its deadlines. Coordinate preparation of statements of work and ensure all documentation is completed and submitted to HR within deadlines. Assist HR in bringing on board all selected interns.
You will process travel authorizations for Asia Bureau staff traveling both overseas and domestically. Work closely with ASIA/SPO to obtain budget/accounting data and to ensure money is available to fund request.Identify and perform routine liaison tasks to support the organizational planning process. Assist in analyzing various programs. Review work completion reports to ensure accuracy and compliance with organizational standards. Prepare and assemble charts (including Bureau organizational charts), data, reports, and narrative and statistical materials provided for on-going organizational planning. Maintain the webPASS database and compile all reports as required. Coordinate basic, established requirements for management of services and supplies in an office or small building. Conduct periodic surveys of equipment and property use, recommending action to ensure economical and efficient use of equipment and other property. Maintain systems to control purchasing and the use of supplies. Maintain Bureau purchase card for use as backup on supply purchase. Manage administrative functions such as webTA, Blackberry management, and records management. Assist the Records Liaison Officer and serve as files custodian for AMS staff.