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This Position Is No Longer Available

Job Title:  Student Trainee (Human Resources Assistant)
Department:  Department Of Justice
Agency:  Offices, Boards and Divisions
Hiring Organization:  Civil Division
Job Announcement Number:  CIV-14-DEU-47

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.
$30,761.00 to $39,984.00 / Per Year
Friday, June 13, 2014 to Tuesday, June 17, 2014
Part Time - Excepted Service Temporary NTE 1 year
2 vacancies in the following location:
Washington DC, DC View Map
Student/Internship Program Eligibles
Public Trust - Background Investigation


About the Agency

The Civil Division, Department of Justice is seeking interested, enthusiastic college students for immediate part-time or full-time positions with the Personnel Management Branch. You will perform a variety of technical/clerical responsibilities in direct support of the Division's Personnel Management Branch.


This is an excepted service appointment under the Pathways Internship Program. This appointment may be extended until the selectee's educational requirements have been completed. To be eligible under the Pathways program, you must have at least a 2.5 GPA and maintain the GPA during the internship. 


This is NOT a summer position. Those selected will be expected to work year-round on a flexible schedule which will accommodate class schedules during the school session. The ideal candidates will serve a minimum 1 year appointment.




  • Not Required


  • No


  • You must be a U.S. Citizen or National.
  • You must complete a background investigation and drug testing.
  • Selective Service Registration is required, as applicable.
  • Appointee must sign a Pathways Intern Agreement.
  • Must have a GPA of at least a 2.5 or higher.
  • You must be enrolled at least half-time at a qualifying school.
  • You must be in good academic standing.


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·       Maintains alphabetical, chronological, and numerical subject matter and correspondence files and records covering the work of the office.

·       Provides general administrative support to other staff members, such as the Benefits Specialists,  particularly in the execution of major time critical projects.     

·       Assists the Security Specialist with the processing of security forms for prospective employees through, fingerprinting, running credit reports, sending security packages to new employees, and preparing new hire orientation folders or retirement packets.

·       Receiving incoming telephone calls and visitors, typing in Microsoft Word, maintain data using Excel, and scanning documents into eOPF.





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Applicants must meet the definition of a student - be enrolled or accepted for enrollment in an accredited technical, or vocational school, two-year or four-year college or university, graduate or professional school. Individuals who are enrolled must be taking at least a half-time academic course load (usually 6 credits) leading to a degree or certificate.



To qualify for this position at the GS-4 grade level, you must have completed two full academic years of post high-school study (60 credits) or have received an Associate's Degree at an accredited college or university or have gained 1 year of progressively responsible clerical or office work.


Copies of  unofficial transcripts/proof of enrollment must be provided at the time of application to support your educational claims. If selected, official transcripts must be submitted prior to establishing a start date.

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.  For a list of schools that meet this criteria, see


If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. educational program.



Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.  If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire.  If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.  Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified.  Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veteran preference will receive selection priority over non-veteran preference eligibles.


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If selected, you will be eligible for annual and sick leave, and after one year of continuous service, you will be eligible to enroll in the health benefits program at full cost. Selectees for this position are ineligible for life insurance, retirement (including the Thrift Savings Plan), long term care insurance, and within grade increases. 



Veteran Preference: If you are entitled to veteran preference, you should indicate the type of veteran preference you are claiming on your résumé.  


• In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, “Application for 10-Point Veteran Preference,” and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.



Although veteran preference points are not assigned under the category rating procedures described under “How You Will Be Evaluated,” veteran preference eligibles are listed ahead of non-veterans within each category for which they are qualified.  In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e. Best Qualified)


EEO Statement:

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.


Reasonable Accommodation Statement:

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.






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To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé
2. A complete Occupational Questionnaire
3. Additional Required Documents (see Required Documents section below)

The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, June 17, 2014.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire. Please ensure you click the Submit My Answers button at the end of the process. 
Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status for this position.

To fax supporting documents you are unable to upload, complete this cover page using the following Vacancy ID  1126091.  Fax your documents to 1-478-757-3144.

If you cannot apply online:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire ,
2. Print this 1203FX form to provide your response to the occupational questionnaire, and
3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.


·  Resume showing relevant experience (cover letter optional).

·  Veteran preference documentation, if applicable.

·  CTAP/ICTAP documentation, if applicable.

·  An unofficial college transcript (Note: If you are selected for this position, official transcript(s) will be required prior to your first day.) 


Submitting Documents

If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager account for this vacancy announcement. Your documents will display under the Details tab in the Document area.


Faxed documents will take 2-3 business days to process. To fax documents, you MUST use the special cover page. Print the pre-populated cover page on the upload documents screen of Application Manager. Or, you may click this link to print a copy of the cover page. When faxing documents, follow the procedures outlined below.  


  • Include the 8-character Vacancy Identification Number 1126091
  • Provide your Social Security Number and full name in the spaces provided or we will not be able to associate your document(s) with the rest of your application.
  • You may submit multiple documents for the same vacancy announcement using one cover page.
  • Fax your cover page and documents to 1-478-757-3144.

Faxed documents submitted with missing information will not be processed. The following will prevent your documents from being processed: 


  • Not using the special cover page mentioned above.
  • Missing, incomplete, or invalid Vacancy Identification Number
  • Missing or incomplete Social Security Number or name

Note: If you have documents in your Application Manager account from a previous vacancy announcement they can be opened, copied and saved then reused as an upload file for this vacancy. Uploading your documents will speed the processing of your application for this announcement.


Your resume, curriculum vitae, the Optional Application for Federal Employment (OF 612), or any other written format you choose to describe your job-related qualifications can be submitted electronically using the document upload process, fax, mail or by hand-deliver.


Arin R. Latney
Phone: (202)307-0271
Fax: (202)514-7968
Agency Information:
Civil Division DOJ
PO BOX 14660
Ben Franklin Station
Washington, DC
20044 Fax: (202)514-7968


Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.


We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation.  We expect to make a final job offer within 80 days after the closing date of the announcement.



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