This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Support Services Specialist

Agency:Federal Labor Relations Authority

Job Announcement Number:FLRA-14-1136742

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$89,924.00 to $138,136.00 / Per Year

OPEN PERIOD:

Wednesday, June 11, 2014 to Wednesday, June 18, 2014

SERIES & GRADE:

GS-0342-13/14

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

14

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map

WHO MAY APPLY:

United States Citizens

SECURITY CLEARANCE:

Public Trust - Background Investigation

SUPERVISORY STATUS:

No

JOB SUMMARY:

Thank you for your interest in the FLRA!

The FLRA is recognized for its leadership in promoting stable, constructive labor-management relationships that contribute in important ways to the effectiveness and efficiency of the federal government.  The FLRA is one of the top 10 small agencies in the 2013 Best Places to Work in the Federal Government rankings.  Among “Best in Class” categories, the FLRA ranks 2nd in both Teamwork and Strategic Management, and 5th in Effective Leadership.  The FLRA also ranks 1st in Pay.  These results demonstrate FLRA’s commitment to empowering and developing a highly engaged and effective workforce to serve the American people.

This position is located in the Federal Labor Relations Authority (FLRA), Office of the Executive Director, Administrative Services Division (ASD). ASD has responsibility for providing the full range of administrative and management support services to the Authority, Office of General Counsel (OGC), Federal Service Impasses Panel (FSIP).  The offices are located in Washington, DC; Atlanta, GA; Boston, MA; Chicago, IL; Dallas, TX; Denver, CO, and San Francisco, CA.  The services provided by ASD are, but not limited to, communications, procurement of supplies and equipment, printing and reproduction, property management, space management, records management, mail services, facilities and equipment maintenance, and transportation.

TRAVEL REQUIRED

  • Occasional Travel
  • Long distance travel for moderate periods of time required for this position.

RELOCATION AUTHORIZED

  • No

KEY REQUIREMENTS

  • Must be a citizen of the United States.
  • Must pass background investigation.

DUTIES:

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This position reports directly to the Director of ASD and serves as a contracting officer with limited signatory authority for the Authority, OGC, and FSIP.  The incumbent provides advisory and support services to the FLRA managers and staff on the full range of administrative services performing the following:

Manage and direct a full range of contract administration duties and actions required for the acquisitions program, including negotiations, cost and price analysis, coordinating with the budget and finance division, legal counsel, and other activities required. Serve as the principal contracting advisor to senior-level management, and represents the agency as the contractual authority at conferences and meetings.

Coordinate services for space and relocation by analyzing space needs and requirements; developing space plans, coordinating with managers, senior level officials, and the General Services Administration (GSA), as appropriate regarding acquisition or alteration of space; arranging for and coordinating with vendors/contractors; coordinating with financial and procurement staff on furniture and space acquisitions; planning office relocation; producing reports; and ensuring compliance with regulations and policies. Assist safety officer in identifying and eliminating safety hazards in the workplace.

Support physical security with independent responsibility for the FLRA's HSPD-12 program which consists of uniform standards for issuing government identity credentials. Plan and study the continuing operations (COOP) or provide services during periods of natural disaster emergencies and assure that the programs are reviewed periodically and appropriately distributed.

Advise employees and managers regarding Federal Travel Regulation (FTR) rules and regulations, reviews travel card usage for appropriateness; prepares reports for FLRA management; and ensures Federal and FLRA regulations and procedures are followed.

Administer the transit benefit program by preparing applicable reports for senior management officials, ensuring compliance with regulations and policies, and reviewing monthly bills/expenditures for accuracy.

In the absence of the Director, the incumbent will serve as Acting Director, ASD, providing supervision to the staff and/or contractual staff that performs administrative support duties for the agency.


QUALIFICATIONS REQUIRED:

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The minimum qualification for this position is experience coordinating and providing a variety of administrative services for an organization.

To qualify for the GS-13 level, you must have at least one year of specialized experience directly related to the work of this position and equivalent to at least the GS-12 level in the Federal service or its equivalent in the private sector. This is typically 3 or more years of progressively responsible experience in the following: 1) interpreting and applying the Federal Acquisitions Regulations (FAR); 2) managing facilities and contingency operations programs;and 3) performing "cradle-to-grave" contracting activities. 

To qualify for the GS-14 level, you must have at least one year of specialized experience directly related to the work of this position and equivalent to at least the GS-13 level in the Federal service or its equivalent in the private sector. This is typically 4 or more years of progressively responsible experience in the following: 1) interpreting and applying the Federal Acquisitions Regulations (FAR); 2) managing facilities and contingency operations programs; 3) performing "cradle-to-grave" contracting activities; and 4) leading or directing a support staff.

A selective placement factor is determined to be essential for successful performance of this position. If you do not meet the selective placement factor, then you will be rated "not qualified" for this position. You MUST upload a copy of your certification(s) and Renewal Letter if applicable in order to receive consideration.

  • The Federal Acquisition Certification-Contracting (FAC-C) Level II or higher; or
  • The Defense Acquisition Workforce Improvement Act Certification (DAWIA) Level II or higher.
All qualification and eligibility requirements must be met by Wednesday, June 18, 2014, the closing date of the vacancy announcement.


Education cannot be substituted for experience for this position and grade.

The incumbent must possess the following knowledge, skills, and abilities required by this position.

  • Knowledge of rules and regulations pertaining to Federal Acquisitions Regulations (FAR).
  • Knowledge in procurement policies, directives, procurement methods, principles, and practices.
  • Skill in performing "cradle to grave" contracting activities.
  • Skill in developing various high-level agency reports, briefings, or written materials pertaining to contracting.
  • Ability to communicate effectively orally and in writing.

Probationary Period - If this is your first year of service in a career-conditional appointment, then you must serve a probationary period.  Your probationary period is the final and most important step in the examining process. If you transferred or have been promoted, demoted, or reassigned before completing your probationary period, then you are required to complete the probationary period in the new position.Background Investigation - Fingerprint and criminal background investigations required.Selective Service System - Male applicants born after December 31, 1959, must certify registration with the Selective Service System or certify being exempt from registering with the Selective Service System.Direct Deposit - All federal employees are required by to have federal payments made by Direct Deposit.

HOW YOU WILL BE EVALUATED:

A review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.

Candidates who apply under All U.S. Citizens procedures will be rated and ranked using Category Rating procedures. These procedures place candidates with veteran's preference above non-preference eligibles within each category, and veterans with a service-connected disability of at least 10 percent are listed in the highest quality category. Under Category Rating, candidates will be rated and ranked into one of three categories:

Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position and are highly proficient in performing effectively in the position. Applicants in this category must be proficient in the following competencies: skill in applying, a wide range of laws, policies, practices, and analytical techniques to manage or resolve issues with a variety of administrative programs; interpreting and applying the FAR; managing contracting and procurement activities; space and facilities management; and leading or directing a staff.

Well Qualified - applicants possessing experience that exceeds the minimum qualifications of the position.  Applicants in this category must be proficient in the following competencies: skill in applying, fundamental laws, policies, principles, and practices in performing work involving diverse activities such contracting and procurement; space and facilities management; and mail operations.

Qualified - applicants possessing experience that meets the minimum qualifications of the position and are proficient in some, but not all of the requirements of the job. Applicants in this category must be proficient in applying principles and practices performing work in a administrative services unit or division. Work involves performing duties related to contracting and procurement, facilities management, records management and inventory, and supplies and mail operations.


BENEFITS:

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FLRA offers challenging work, opportunities for advancement, competitive salaries, bonuses and incentives that include, in part, vacation and sick leave, paid holidays, health/life insurance, accident insurance, and excellent retirement program options. Alternative work and/or telework/telecommuting schedules may be available. For more information click here: Federal Benefits.

OTHER INFORMATION:

Equal Opportunity Employer - FLRA is an Equal Opportunity Employer. All applicants will receive consideration regardless of race, color, religion, gender, sexual orientation, national origin, age, political affiliation, union affiliation or non-affiliation, marital status, non-disqualifying physical handicap, or any other non-merit reason.

Reasonable Accommodation - FLRA provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application or hiring process, please notify the FLRA's Human Resources Division.  Decision on granting reasonable accommodation requests will be made on a case-by-case basis.

Promotion Potential - FLRA is not making a commitment and is not obligated to provide future promotions to you if you are selected for a vacancy with promotion potential. Future promotions will be dependent on performance, workforce analysis, and budget approval.

Hatch Act - The Hatch Reform Amendments of 1993 (Public Law 103-94) prohibit individuals from requesting, making, transmitting, accepting, or considering political recommendations (as defined in 5 U.S.C. 2202) in effecting personnel actions.

Individuals with Disabilities - If you are person with disabilities as described by the Schedule A appointing authority and you meet the qualifications and specialized experience described in this vacancy you may apply. Schedule A is an excepted service appointing authority for people with disabilities such physical, psychiatric and mental disabilities; and readers, interpreters, and personal assistants in the Federal Government. To be eligible for employment through the Schedule A non-competitive process, you must submit documentation of your disability. This documentation may be obtained from your licensed medical professional, licensed vocational rehabilitation specialist, or any federal agency, state agency, or agency of the District of the Columbia or a US territory that issues disability benefits. For more information click here: Individuals with Disabilities.


Claiming Veterans Preference -  Claiming Veterans Preference


Special Hiring Authorities - There are special hiring authorities for Veterans: Veteran's Recruitment Appointment (VRA), Veterans Employment Opportunity Act of 1998 (VEOA), 30% or more Disabled Veteran, and Schedule A appointing authority. Veterans are not entitled to appointment under these authorities; read "Who May Apply" in the vacancy announcement. To learn more about these hiring authorities for Veterans and how to apply for federal jobs click here: Special Hiring Authorities.


Transportation and Relocation Expenses - FLRA will not pay any travel, transportation or relocation expenses. Any travel, transportation, and relocation expenses associated with reporting for duty are the responsibility of the selected candidate.

Declaration of Employment (OF-306) - FLRA at any time during the selection process may ask you to complete a OF-306 to determine suitability for Federal employment. If you make a false statement in any part of your application, you may not be hired or you may be fired after you begin work.



HOW TO APPLY:

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Option A - Apply Online (Preferred Method)
Click the Apply Online button located to the right of the announcement.
Register by creating an account or log into your existing USAJOBS account.
Follow prompts to select your USAJOB resume and other supporting documents required to apply for this vacancy.
Complete the Occupational Questionnaire.
Click the Submit My Answers button to submit your entire application package.

Option B - Fax Application Package (Unable to Apply Online)
Print or View Occupational Questionnaire.
Print the OPM Form1203-FX. Follow the instructions and provide your responses to the Occupational Questionnaire.
Fax all 6 pages of your completed OPM Form 1203-FX with any supporting documentation placed directly behind the 6th page of the OPM Form 1203-FX to 1-478-757-3144.
Ensure that your social security and the vacancy identification numbers 1136742 are printed at the top of each page.

Option C - Fax Supporting Documentation Only (Unable to upload documents)
Print the USA Staffing Fax Coversheet.
Place the 1136742 on the cover page.
Fax the USA Staffing Fax Coversheet with supporting documents to 1-478-757-3144.

Verify Application Package.
Log into your USAJOBS account.
Select the Application Status link.
Select the more information link for this position. The Details page will display the status of your application package.

View Assessment Questions



REQUIRED DOCUMENTS:

The following documents should be included in your application package by the closing date of the announcement:Wednesday, June 18, 2014.

  1. Resume or OF-612 with relevant experience (Start/end dates (month and years)/hours worked).
  2. Completed Occupational Questionnaire.
  3. Selective Service Exemption - If you are a male at least 18 years of age, born after December 31, 1959, AND you have NOT registered with the Selective Service System, you must have an approved exemption. You must provide a copy of the exemption prior to selection.
  4. Applicants with Disabilities - To be eligible for employment through the Schedule A non-competitive process, you must submit documentation of your disability. This documentation may be obtained from your licensed medical professional, licensed vocational rehabilitation specialist, or any federal agency, state agency, or agency of the District of the Columbia or a US territory that issues disability benefits. For more information click here: Individuals_with_Disabilities.
  5. Veterans - To receive military credit you must submit a copy of military service record (DD-214). If you are claiming 10-point veterans' preference, you must attach an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
  6. Noncompetitive or Special Appointing Authority - Employees applying with an interchange agreement must provide proof of their permanent appointment. THERE MAY BE SITUATIONS WHERE MORE THAN ONE SF-50 IS NEEDED TO VERIFY ELIGIBILITY FOR CONSIDERATION. IF YOU DO NOT SUBMIT SUFFICIENT REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A NONCOMPETITIVE CANDIDATE.
  7. ICTAP - If you are a displaced Federal employee within in the local commuting area of this announcement, you must include ALL the following documents to receive Interagency/Career Transition Assistance Plan consideration for this vacancy:  Proof you are a displaced Federal employee under 5 CFR 330.702, e.g., one of the following: RIF Separation Notice; Notice of Proposed Removal for Declining a Transfer of Function; Agency certification of inability to place after termination of work-related disability compensation; OPM Notice of Termination of Disability Annuity; or certification of a Military Reserve Technician or National Guard Technician special disability retirement annuity.
Note - Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described under Required Documents section. Review the complete job announcement and the How to Apply instructions. Failure to provide all required information and/or materials will result in your application not being considered for employment.

AGENCY CONTACT INFO:

FLRA HRD
Phone: (202)218-7979
Email: HRD@FLRA.GOV
Agency Information:
Federal Labor Relations Authority
1400 K Street NW
Washington, DC
20424
USA

WHAT TO EXPECT NEXT:

Our evaluation will be based on the information you provide. Once the vacancy closes, we review all applications for completeness and conduct a basic screening of each application. The best qualified candidates will be referred to the selecting official for further consideration and possible interview. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Interviews are arranged through the selecting official. You should expect that we will verify credentials, performance, suitability and security information, and that we will take that information into account in making employment offers. FLRA provides you with regularly updated information on the status of the vacancy announcement which allows you to measure progress for yourself. Additionally, you will be notified of the final outcome.

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Job Announcement Number:

FLRA-14-1136742

Control Number:

372202100