This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:Medical Records Technician (Coder)(OA)

Department:Department of the Army

Agency:U.S. Army Medical Command

Job Announcement Number:SWEM149965631105981D1

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$35,256.00 to $50,932.00 / Per Year


Monday, June 09, 2014 to Monday, June 23, 2014




Full Time - Permanent




3 vacancies in the following location:
Fort Riley, KS View Map


United States Citizens


Not Applicable




Civilian employees serve a vital role in supporting the Army mission. They provide the skills that are not readily available in the military, but crucial to support military operations. The Army integrates the talents and skills of its military and civilian members to form a Total Army.

About the Position:

"This position is located at Irwin Army Community Hospital (IACH), Fort Riley, KS. Fort Riley is nestled in the Flint Hills of Kansas, between the communities of Manhattan (Home of Kansas State University) and Junction City.  In 2009 the Department of Defense approved the construction for a new, $404 million facility. This new hospital is scheduled to be completed in 2014 and will be 550,000 square feet with 47-beds.  It will provide state-of-the-art patient rooms, more clinic space, and a better atmosphere for patient care. Additionally, it will include a new 8 bed in-patient psychiatric unit, a new feature for IACH."

Who May Apply: U.S. Citizens


  • Not Required


  • No


  • Must type at least 40 words per Minute
  • This position requires a certified Medical Coder
  • Must be credentialed through AHIMA or AAPC


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Major Duties: At the GS-06 level you will perform developmental assignment under closer than normal Supervision. Assignment become progressively more difficult until the full-performance level is reached. Non-competitive promotion to the target job may be effected provided the incumbent is sufficiently experience; meets all necessary qualification requirement for functioning under the supervisory controls stated in the target job description.


At the full-performance GS-07 level, performs qualitative analysis to ensure the accuracy, internal consistency of data, inclusion and completeness of pertinent reports and data, and arrangement of record contents is in accordance with prescribed regulations. Ensures inclusion and completeness of dictated & handwritten medical reports & other medical documentation such as physician's orders, progress notes, operative reports, and nursing documentation. Analyzes medical data to determine if terminology used is consistent with acceptable nomenclature and all complications are listed appropriately. Serves as Subject Matter Expert for department chiefs, health care providers, and coding staff to obtain information or clarification on accurate and ethical documentation standards, guidelines, and regulatory requirements.


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To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. To qualify, applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-05 or GS-06). For the GS-06 level, specialized experience is defined as use of medical terminology to perform medical records coding and assigning ICD-9 codes.


For the GS-07 level, specialized experience is defined as use of medical terminology to perform medical records, implementation of quality assurance procedures and regulations, complex processing of assigning ICD-9 Codes, auditing, and coding of complicated medical records that are identified as difficult to classify.


You will be evaluated on the basis of your level of competency (knowledge, skills, abilities) in the following areas:

· Skill in Performing Coding Audits

· Knowledge of Medical Coding Procedures

· Ability to Analyze Medical Data

· Ability to Communicate in Writing

Some federal jobs allow you to substitute your education for the required experience in order to qualify.  For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Other Requirements: Click here for expanded definitions.

·         Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.

·         You will be required to provide proof of U.S. Citizenship.

·         One year trial/probationary period may be required.

·         Direct Deposit of Pay is Required.

Conditions of employment

A qualified typist is required (minimum 40 words per minute).

A certified coder is required, IAW AR-40-66, Section III. Medical Treatment Facilities will hire only credentialed coding staff (that is credentialed through AHIMA or AAPC with one of the following credentials:

RHIA - Registered Health Information Administrator

RHIT - Registered Health Information Technician

CCS - Certified Coding Specialist

CCA - Certified Coding Associate

CCS-P - Certified Coding Specialist - Professional

CPC - Certified Professional Coder

CPC-A - Certified Professional Coder Apprentice

CPC-H - Certified Professional Coders- Hospital

·          You must attach coding certifications and credentials with your application package.


Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.

  • Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
  • Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
  • Qualified. Candidates in this category meet the minimum experience requirements for the announced position.

Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority. See Interagency Career Transition Assistance Program (ICTAP) for more information. Additional information about the program is on OPM's Career Transition Resources website.


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The Department of Defense offers an excellent benefits program. In addition to your take-home pay, your comprehensive compensation/benefits package will include most of the benefits described in the USAJOBS Resource Center.


  • Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
  • If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
  • You may claim military spouse preference, see the information in the Military Spouse Preference Under Delegated Examining Proceduresinformation sheet.
  • Multiple positions may be filled from this announcement.


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To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on
Monday, June 23, 2014 to receive consideration.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  • Click the Submit My Answers button to submit your application package.
  • It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  • To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  • It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date.  Uploaded documents may take up to one hour to clear the virus scan.  Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement.

The Department of the Army provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the servicing civilian personnel unit. Your requests for reasonable accommodation will be addressed on a case-by-case basis.


The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment.  A complete description of preference categories and the associated required documents is in the Applicant Checklist (External).

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply.  If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

Your resume:

  • Your resume may be submitted in any format.
  • If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent." It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
  • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  • For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.

If you are relying on your education to meet qualification requirements: You MUST submit a copy of your transcript if you want to substitute your education for experience. If you claim qualifications based on education, and do not submit a transcript, your education will not be used in making a qualification determination and you may be found "not qualified."  See: Transcripts and Licenses

If you are unable to apply online or unable to upload your supporting documents follow the directions located at: Faxing Applications and Documents The Vacancy ID is 1105981. You will need the questionnaire, View Occupational Questionnaire, to complete your faxed application

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.


Central Resume Processing Center
Phone: (410)306-0137
Agency Information:
DA SWR Fort Riley
Civilian Personnel Advisory Center
Bldg 319
Fort Riley, KS


If you provided an email address, you will receive an email message acknowledging receipt of your application.  Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. 

If you are determined to be ineligible or not qualified, your application will receive no further consideration.

The documents you submit must support your responses to the online questionnaire.  If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "incomplete application" and you will not receive further consideration for this job.

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