This Position Is No Longer Available
  1. Overview
  2. Duties
  3. Qualifications & Evaluations
  4. Benefits & Other Info
  5. How to Apply

Job Title:CYS Administrator

Department:Department of the Army

Agency:Army Installation Management Command

Job Announcement Number:SWNAFEM141137492

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$60,000.00 to $75,000.00 / Per Year


Saturday, June 07, 2014 to Saturday, June 21, 2014




Full Time - Permanent


1 vacancy in the following location:
Fort Riley, KS View Map


US Citizens and Non Citizens


Public Trust - Background Investigation




There when you need us!   Child, Youth & School Services recognizes the challenges of our Soldiers and their Families. By offering quality programs for children, youth and students, CYSS supports the Army Family Covenant by reducing the conflict between mission readiness and parental responsibility.

Qualified Applicants must submit college transcripts, along with their resume, by the closing date of this announcement.

You can apply for this position using the following options (you must have a resume or use the NAF Optional Application to apply): 1. Preferred - Apply electronically via USAJOBS - This will ensure faster processing of your application. You will also receive faster status updates. Please upload all required documents. Uploaded documents will be processed through the system. You are encouraged to monitor your application status. *You can download the app to your smart phone for easy access and convenience! 2. Fax your resume (and supporting documentation) to (478)757-3144.  The following link will take you to the cover sheet which must be included with the faxed resume or application NOTE: Faxed documents take 2-3 business days to process before they are available in the system for HR to view. To complete the job related questions obtain the Form 1203FX by going to the following link This form must be faxed as a part of your application package for you to be considered for a job. 3. Mail or email your resume (or Optional NAF Application) to the point of contact listed on the vacancy announcement. 4. If you are in the area, you may drop off your resume in person to the servicing CPAC NAF Division. You are highly encouraged to provide all supporting documentation prior to closure of the vacancy announcement.  This will speed up the process to consider you for the job if you meet the minimum qualification requirements. IMPORTANT!: Applicants that chose option #3 or #4 as outlined above, must still complete the job related questions either online or manually (faxed) prior to the closing date of the vacancy announcement.  If you wish to complete them online, go to the 'apply online' button on the vacancy announcement.  If you wish to complete them manually, print the full
occupational questionnaire directly from the vacancy announcement and complete and fax the 1203-FX form ( to (478)757-3144. Neglecting to respond to the job related questions will result in an ineligible rating. You may contact the servicing CPAC NAF DIVISION identified on the vacancy announcement for additional assistance.


  • Not Required


  • Yes
  • PCS costs are authorized


  • Direct Deposit is required.
  • Social Security card is required.


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Serves as the Child & Youth Services (CYS) Administrator of a Level 3 and higher CYS Program consisting of center-based programs/services and a quarters-based system Family Childcare (FCC) Homes. May include a special needs program for severely handicapped or some other significant enrichment program. Has the oversight and responsibility for the operation, integration, coordination, and oversight of an installation Child and Youth Delivery System IAW all applicable regulations and standards. Applies professional knowledge to plan, implement, and supervise a comprehensive program that promotes positive growth and development of children and youth. Provides program oversight and accountability for the performance of staff and the safety and well being of children and youth IAW DoD, Army and local policies and standards. Ensures staff follow risk management procedures (i.e., abuse prevention, identification, and reporting procedures; accident prevention, etc.). Develops policies, procedures and SOPs to support program goals.
Plans and supervises administration of the center-based system to include full day, part day preschool, before and after school age programs, hourly, special needs programs/services and summer camps for school age children. Plans and directs efforts which provide interaction between all program component staff, parents, and community. Ensures program types provided with the program are developmental in nature regardless of setting or length of time in care. Develops criteria and monitors the implementation of the organization of center-based indoor child activity spaces into functional areas that provide developmentally appropriate learning experiences for children and youth.
Plans and supervises the administration of the quarters-based system of FCC Homes within the community. Formulates policies and procedures necessary for the operation of all FCC Homes in the quarters-based system in accordance with regulations and regulations and to comply with CYS minimum standards. Defines and monitors implementation of policies involving certification of FCC Homes and FCC Providers. Plans and directs interaction between FCC Providers, parents and the community. Establishes and oversees food service program for centers and quarters-based programs ensuring compliance with Army and USDA food program policies and procedures to include proper meal components and food service/preparation and storage. Ensures nutritionally balanced meals and / or snacks are provided.
Develops program budget for all components, coordinates management of funds and resources for NAF and APF personnel, equipment, supplies, travel, training, contracted services, rentals, investments and capital expenditures. Meets cost per space/program goals. Manages program to budget. Conducts written analyses of budget variances, and prepares justification for funding of program resource requirements. Utilizes Child and Youth Management System.
Serves as a member of the Installation Child and Youth Evaluation Team to ensure compliance with health, fire, safety, facility and program regulatory requirements and CYS baseline standards. Maintains DoD/Army certification for assigned CYS programs. Ensures assigned CYS programs achieve and retain national accreditation or Army equivalent and maintains accreditation/Army equivalent standards.
Implements and monitors DA policies to include CYPPP guidance, fee policies, program registration/enrollment, baseline standards and benchmarks, and space utilization goals. Develops operational procedures to anticipate installation needs and trends and provides input to CYS Coordinator for inclusion in the CYS Operations Plan.


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In addition to the education requirements mentioned below, candidates must possess the following:

1. Demonstrated twelve (12) months work experience in at least two (2) CYS program types (FCC, SAS, etc.) that included management of a child or youth program. The work experience must have been equivalent in difficulty and complexity to the next lower grade level.
2. Knowledge of management analysis, personnel development, and APF and NAF funding and oversight relationship to CYS programs.
3. Ability to plan and organize work, analyze problems to identify
significant factors, gather pertinent data and recognize solutions.
4. Comprehensive oral and communications skills and analytical writing
skills, and the ability to present ideas and proposals to a variety of audiences.

Successful completion of a 4 year college or university degree with a major course of study or substantial course work which directly relates to a CYS field: early childhood, elementary, secondary, special education, child and youth development, psychology, youth program administration or a closely related field.
a combination of education and experience.
Successful completion of at least 24 semester hours in a major course of study in education or a field appropriate to education, plus appropriate work experience that provided knowledge skills and abilities directly related to the duties described.

This position will require occasional weekend, holiday, and evening shifts.

Conditions of employment:

1. A one-year probationary period may be required.

2. Meet all qualification/eligibility requirements.

3.  Satisfactorily complete an employment verification check. 

4. Successfully complete all required background checks to include a health screening.

NOTE: Employment will be denied or terminated if your background checks reveal any of the following: Conviction for a sexual offense, a drug felony – or any drug related offense, a violent crime, or a criminal offense involving a child or children.



Credit may be given for appropriate unpaid experience or volunteer work.


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Nonappropriated Funds (NAF) Regular positions include employee benefits.  For additional benefits information go to


Additional selections may be made from this vacancy announcement for up to 90 days after the closing date.

Payment of Permanent Change of Station (PCS) costs is authorized, based on a determination that a PCS move is in the Government interest.

The Department of Army Nonappropriated Fund Instrumentalities are an equal opportunity employer.


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Your resume must be submitted by 11:59 PM (eastern time) on the closing date reflected on the vacancy announcement.

To apply for this job online, select -

To fax supporting documents that you are not able to submit online:

1. Complete this cover page using the following Vacancy ID 1137492.

2. Fax your documents to (478)757-3144.

If you cannot apply online follow the below procedures:

1. Click the following link to view and print the job experience related questions View Occupational Questionnaire.


2. Complete the 1203-FX ( form to provide your response to the job related questions.


3. Fax the completed 1203-FX form along with any supporting documents to (478)757-3144. Your 1203-FX form will serve as a cover page for your fax transmission.


PLEASE NOTE: Please continue completing all questions within section 25 of the 1203-FX form (Occupational Questionnaire) regardless of the numbering sequence.  

For additional tips & pointers to successfully complete the application process you can review additional guidance by accessing the following URLs:

Application help -

Applicant checklist -

Applicant brochure -



All applicants are required to submit the following supporting document type(s):

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:
   ·Cover Letter

For education requirements please note the following:

Before you can start working, you must provide Official transcripts (copy or original) as proof that positive education requirements have been met. 


Other supporting documentation that may be needed are listed below:


-  Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy or equivalent)



Phone: (785)239-2325
Agency Information:
Child Youth and School Services Base
6620 Normandy Drive
Fort Riley , KS
United States


Your resume will be reviewed to verify that qualification requirements have been met. We appreciate your interest in this position!

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